English Heritage: Grounds Maintenance Services in the North Territory

UK-Swindon: Grounds maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      English Heritage
      English Heritage, The Engine House, Fire Fly Avenue, Swindon, SN3 2EH, United Kingdom
      Email: procurement@english-heritage.org.uk, URL: www.english-heritage.org.uk
      Contact: procurement Team - For OJEU contract Administrative reasons only - Do not contact in regard to any aspect of tender -

      Further information can be obtained at: ANNEX A.I
            
      Specifications and additional documents: ANNEX A.II
            
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Recreation, culture and religion

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Grounds Maintenance Services in the North Territory
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1
         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Grounds maintenance services. Grounds Maintenance Services in the North Territory covering three contract groups:
Lot 1: North East
Lot 2: Yorkshire Central and Coast
Lot 3: Yorkshire South
         
      II.1.6)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The contract will run for five years with a review and a possibility of one x two year extension.
Estimated combined value over 5 years excluding VAT: £1,500000 - £2,000000

Lot 1: North East
Berwick Ramparts, Barracks and Castle
Norham Castle
Etal Castle
Lindisfarne Priory
Brinkburn Priory
Warkworth Castle
Housesteads Roman Fort
Chesters Roman Fort
Corbridge Roman site.
Derwentcote Steel Furnace
Prudhoe Castle
Hylton Castle
St Pauls Church Jarrow
Tynemouth Priory
Bessie Surtees House
Hadrians Wall unstaffed sites group (Gilsland, Walltown, Whinshields, Cawfields, Sewingshields, Temple of Mithras, Blackcarts, Brunton, Planetrees, Heddon, Denton East&West, Benwell Temple&Vallum )

Lot 2: Yorkshire Coast & Central
Byland Abbey & Abbey Inn
Rievaulx Abbey
Helmsley Castle
Pickering Castle
Whitby Abbey
Scarborough Castle
Kirkham Priory
Wharram Percy DMV

Lot 3: Yorkshire South
Monk Bretton Priory
Roche Abbey
Conisborough Castle
York Cliffords Tower
York ROC Bunker
Aldborough Roman Site
Thornton Abbey
Barton St Peter's Church


Estimated combined value over five years excluding VAT is between : 1,500,000 and 2,000,000 GBP                  
         Estimated value excluding VAT:
         Range between: 1,500,000 and 2,000,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting:
         Completion:

   Information About Lots
            
      Lot No: 1
      Title: Grounds Maintenance for the North - Lot 1

      1)Short Description:      
      Lot 1: North East
Berwick Ramparts, Barracks and Castle
Norham Castle
Etal Castle
Lindisfarne Priory
Brinkburn Priory
Warkworth Castle
Housesteads Roman Fort
Chesters Roman Fort
Corbridge Roman site.
Derwentcote Steel Furnace
Prudhoe Castle
Hylton Castle
St Pauls Church Jarrow
Tynemouth Priory
Bessie Surtees House
Hadrians Wall unstaffed sites group (Gilsland, Walltown, Whinshields, Cawfields, Sewingshields, Temple of Mithras, Blackcarts, Brunton, Planetrees, Heddon, Denton East&West, Benwell Temple&Vallum )

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         
      3)Quantity Or Scope:      
      Estimated value over five years excluding VAT            
         If known, estimated cost of works excluding VAT: 950,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works:
            Completion of works:
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Grounds maintenance - Lot 2

      1)Short Description:      
      Lot 2: Yorkshire Coast & Central
Byland Abbey & Abbey Inn
Rievaulx Abbey
Helmsley Castle
Pickering Castle
Whitby Abbey
Scarborough Castle
Kirkham Priory
Wharram Percy DMV

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         
      3)Quantity Or Scope:      
      Estimated value over five years excluding VAT            
         If known, estimated cost of works excluding VAT: 450,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Grounds Maintenance - Lot 3

      1)Short Description:      
      Lot 3: Yorkshire South
Monk Bretton Priory
Roche Abbey
Conisborough Castle
York Cliffords Tower
York ROC Bunker
Aldborough Roman Site
Thornton Abbey
Barton St Peter's Church

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         
      3)Quantity Or Scope:      
      Estimated value over five years excluding VAT            
         If known, estimated cost of works excluding VAT: 250,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As per PQQ
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As Per PQQ      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        
         Objective Criteria for choosing the limited number of candidates:
         Suppliers will be expected to complete a pre qualification questionaire which can be downloaded from Contracts Finder https://online.contractsfinder.businesslink.gov.uk/Buyers/Notice%20Sign%20Off.aspx?site=1000&lang=en&NoticeId=1156658
. It then envisaged that the top scoring 5 suppliers from each lot, based on the responses given will be invited to tender. ****The closing date for return of completed PQQ documents by electronic or postal methods is by 13:00hrs on 4th December.****   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: North TerritoryGM Tendering 2013      
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided
      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 04/12/2013
         Time: 13:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: Suppliers should download the PQQ document from Contracts Finder https://online.contractsfinder.businesslink.gov.uk:443/Common/View%20Notice.aspx?site=1000&lang=en&NoticeId=1156658 (please send an e-mail to the contact given in this tender should any issues occur). PQQ's should then be returned to the e-mail given by 13:00 hrs by 4th December 2013.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=77490245
GO-20131030-PRO-5232653 TKR-20131030-PRO-5232652
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 30/10/2013

ANNEX A
   I) Addresses and contact points from which further information can be obtained:
      English Heritage
      English Heritage, Bessie Surtees House, 41-44 Sandhill, Newcastle upon Tyne,, NE1 3JF, United Kingdom
      Tel. +44 1912691218, Fax. +44 1912611130, Email: Gillian.Moss@english-heritage.org.uk
      Contact: Gill Moss, Attn: Gill Moss   
   
   II) Addresses and contact points from which specifications and additional documents can be obtained:
      English Heritage
      English Heritage, Bessie Surtees House, 41-44 Sandhill, Newcastle Upon Tyne, NE1 3JF, United Kingdom
      Tel. +44 1912691218, Fax. +44 1912611130, Email: Gillian.Moss@english-heritage.org.uk
      Contact: Gill Moss   
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      English Heritage
      English Heritage, Bessie Surtees House, 41-44 Sandhill, Newcastle Upon Tyne, NE1 3JF, United Kingdom
      Tel. +44 1912691218, Email: Gillian.Moss@english-heritage.org.uk
      Contact: Gill Moss