Polaris Procurement and Consulting Limited : Weymouth Seafront Digital Advertising

UK-Weymouth: Advertising and marketing services.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       Weymouth Town Council
       Council Offices, Commercial Rd, Weymouth, DT4 8NG, United Kingdom
       Tel. +44 1305239839, Email: buyer@polaris-procurement.com
       Main Address: https://www.weymouthtowncouncil.gov.uk, Address of the buyer profile: https://www.weymouthtowncouncil.gov.uk
       NUTS Code: UKK25
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Regional or local authority
I.5) Main activity:    
   General public services

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: Weymouth Seafront Digital Advertising    
          Reference number:
   II.1.2) Common Procurement Vocabulary:       
      79340000 - Advertising and marketing services.
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:    
      Weymouth Town Council intends to appoint a single provider to supply, install, operate and maintain/ repair up to 12 digital screens to replace existing poster drums on Weymouth seafront.

This PIN and linked questionnaire invites suppliers to assist the Council in shaping the commercial model and procurement procedure.          
   II.1.5) Estimated total value: Not Provided
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description          
   II.2.2) Additional CPV code(s):       
      22462000 - Advertising material.          
      31523100 - Advertising neon lights.          
      79340000 - Advertising and marketing services.          
      79341000 - Advertising services.          
      79341100 - Advertising consultancy services.          
      79341200 - Advertising management services.          
      79341400 - Advertising campaign services.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKK25 - Dorset    
   II.2.4) Description of the procurement:       
      Earlier in 2022 Weymouth Town Council (the Council) engaged the market regarding the future of the existing poster drums located at key locations in Weymouth and with high footfall from local people and visitors to the area: 11 are positioned along the Esplanade on Weymouth’s bustling seafront, and one at Lodmoor Country Park.

Based on the responses received, the Council intends to proceed with the preferred option of appointing a single provider to supply, install, operate and maintain/ repair digital screens at these locations via a lease/ licence, for a period of a minimum of 5 years. Whilst the Council is offering all 12 sites as potential locations for digital screens, it acknowledges that not all sites may be taken forward by the successful provider.

The Council has undertaken a pre-application consultation with the local planning authority (Dorset Council) with regard to the principle of replacing the advertising drums with digital screens. Dorset Council indicated that it did not have any objection to this proposal but would want the design and colour of the screens’ casings being sympathetic to the Promenade environment.

Ahead of the formal procedure commencing, this Notice has been published to notify the market of this pending opportunity and to invite suppliers to respond to a short questionnaire. This will help shape the final commercial model and approach, and help WTC understand the level of interest in this opportunity.

Dependent on the level of interest, the Council expects to publish a formal procurement opportunity in early January 2023, with expected contract award in March/ April 2023.

The Council is not intending to split this requirement into packages, therefore suppliers that are unable to provide the full range of services may wish to consider collaboration with suitable partners.

Interested suppliers are invited to respond to a short questionnaire, available via https://forms.office.com/r/gFxEmgv2Vd

Responses should be submitted by midday on Friday 9th December 2022. The Council will provide updates on the process to all suppliers that respond to this survey.

The questionnaire should take around 10 to 15 minutes to complete.    
   II.2.14) Additional information          
      Interested suppliers are invited to respond to a short questionnaire, available via https://forms.office.com/r/gFxEmgv2Vd

Responses should be submitted by midday on Friday 9th December 2022. The Council will provide updates on the process to all suppliers that respond to this survey.

The questionnaire should take around 10 to 15 minutes to complete.    


II.3) Estimated Date of publication
         16/01/2023
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information    
VI.3) Additional Information:       
   Suppliers interested in this opportunity are invited to assist the Council in shaping the final procurement by responding to a short questionnaire available at https://forms.office.com/r/gFxEmgv2Vd

Responses should be submitted by midday on Friday 9th December 2022. The Council will provide updates on the process to all suppliers that respond to this survey.

The questionnaire should take around 10 to 15 minutes to complete.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=737695906
GO-20221123-PRO-21543627 TKR-20221123-PRO-21543626        

VI.5) Date Of Dispatch Of This Notice: 23/11/2022