East Staffordshire Borough Council: CCTV Camera Replacement and Associated Maintenance Services

UK-Burton upon Trent: Closed-circuit television cameras.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       East Staffordshire Borough Council
       Town Hall, Burton upon Trent, DE14 2EB, United Kingdom
       Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
       Contact: Programmes and Transformation
       Main Address: www.eaststaffsbc.gov.uk
       NUTS Code: UKG2

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: CCTV Camera Replacement and Associated Maintenance Services            
      Reference number: CCTV/2022/05

      II.1.2) Main CPV code:
         32234000 - Closed-circuit television cameras.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: East Staffordshire Borough Council is seeking a contractor to upgrade and replace its existing CCTV cameras and infrastructure and undertake associated maintenance services.

The proposed Contract is for the purchase and installation of the necessary CCTV cameras and associated infrastructure, and maintenance services. The purchase and installation is to be completed by 31st March 2022.

The maintenance element will be for a period of three years, commencing 1st April 2023, with the option to extend for up to two further years.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Lowest offer: 157,084 / Highest offer:262,759         
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG2 - Shropshire and Staffordshire
   
      Main site or place of performance:
      Shropshire and Staffordshire
             

      II.2.4) Description of the procurement: East Staffordshire Borough Council is seeking a contractor to upgrade and replace its existing CCTV cameras and infrastructure and undertake associated maintenance services.

The proposed Contract is for the purchase and installation of the necessary CCTV cameras and associated infrastructure, and maintenance services. The purchase and installation is to be completed by 31st March 2022. The Contractor is required to supply and install the specified CCTV cameras in the current locations/anchor points and ensure the configuration of the system so it is fully functional, including full connectivity with the monitoring station.

The maintenance element will be for a period of three years, commencing 1st April 2023, with the option to extend for up to two further years. The Services shall include the programmed preventative maintenance and fault repair of 25 cameras in the Burton upon Trent area and 14 cameras within Uttoxeter. The Contractor shall also carry out the programmed preventative maintenance in accordance with the proposed schedule of works submitted by the Contractor

The estimated contract value is £240,000 for the purchase and installation element (inclusive of VAT) and approximately £28,800 per annum for the ongoing maintenance element (inclusive of VAT). The estimated total contract value for the potential five years of the contract is therefore £384,000.

A full specification for the Supplies and Services is provided in the Procurement Documents.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Further information on this opportunity is available within the procurement documents available from:

https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Closed-circuit-television-cameras./J24BQF8865


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-020545
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 25/10/2022

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 3 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Total Integrated Solutions, 00490674
             Hamilton Way,, Oakham Business Park,, Mansfield, NG18 5BU, United Kingdom
             NUTS Code: UKG2
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 384,000          
         Lowest offer: 157,084 / Highest offer: 262,759
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Closed-circuit-television-cameras./J24BQF8865

To respond to this opportunity, please visit:
https://www.delta-esourcing.com/respond/J24BQF8865
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=732147681

   VI.4) Procedures for review

      VI.4.1) Review body
          East Staffordshire Borough Council
          Town Hall, Burton upon Trent, DE14 2EB, United Kingdom
          Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
          Internet address: www.eaststaffsbc.gov.uk

      VI.4.2) Body responsible for mediation procedures
          East Staffordshire Borough Council
          Town Hall, Wetmore Road, Burton Upon Trent, DE14 2EB, United Kingdom
          Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
          Internet address: www.eaststaffsbc.gov.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Follow the Council's Complaints Procedure. Information is available by visiting:

www.eaststaffsbc.gov.uk/comments-compliments-complaints

      VI.4.4) Service from which information about the review procedure may be obtained
          East Staffordshire Borough Council
          Town Hall, Burton upon Trent, DE14 2EB, United Kingdom
          Tel. +44 1283508000, Email: andrea.davies@eaststaffsbc.gov.uk
          Internet address: www.eaststaffsbc.gov.uk/comments-compliments-complaints

   VI.5) Date of dispatch of this notice: 04/11/2022