Homes and Communities Agency: Electrical, Mechanical and Public Health Planned Preventative Maintenance

UK-Gateshead: Repair and maintenance services of electrical and mechanical building installations.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Homes and Communities Agency
      St Georges House, Kingsway, Team Valley Trading Estate, Gateshead, NE11 0NA, United Kingdom
      Tel. +44 3001234500, Fax. +44 1914875690, Email: ppm@hca.gsi.gov.uk, URL: www.homesandcommunities.co.uk
      Contact: Mr Ashley Thomason, Attn: Mr Ashley Thomason

      Further information can be obtained at: ANNEX A.I
            
      Specifications and additional documents: ANNEX A.II
            
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      National or federal agency/office

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Electrical, Mechanical and Public Health Planned Preventative Maintenance
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1
         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Repair and maintenance services of electrical and mechanical building installations. Risk or hazard assessment other than for construction. The Homes and Communities Agency wish to appoint a single contractor to provide an efficient and cost-effective building services maintenance service. The contractor will ensure the building is a safe and comfortable place to work which is compliant with all the current regulations. The contractor would be expected to be proactive in their approach to Health and Safety and Sustainability.
         
      II.1.6)Common Procurement Vocabulary:
         50710000 - Repair and maintenance services of electrical and mechanical building installations.
         
         90711100 - Risk or hazard assessment other than for construction.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The initial contract is to be for a 3 year term with an option to extend for a further 2 12 month periods.

Arpley House, Warrington is a modern office building that was built in 2000 and extends to 2840 sq. metre over ground, first and second floors. The main plant room is located on the roof area and the building is served by a passenger lift. The building is owned by HCA and is home to approx. 170 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm.

St George’s House, Gateshead is a refurbished office building that was built in 1937 and extends to 3300 sq. metre over ground, first and second floors. The main plant room is located in the basement area where a diesel back generator is housed. The building is owned by HCA and is home to approx. 170 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm.

One Piccadilly, Manchester is a modern office building that was built in 2003 and extends to 949 sq. metres over part 4th floor in a multi tenanted building. The main plant room is located on the roof area and access is via the Landlords current FM provider Carillion. The building is leased by HCA and is home to approx. 90 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm. Please note the lease on this property is set to expire on 1st January 2015.                  
         Estimated value excluding VAT:
         Range between: 425,000 and 475,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
            
      Lot No: 1
      Title: St Georges House, Gateshead M&E Maintenance

      1)Short Description:      
      The Homes and Communities Agency wish to appoint a single contractor to provide an efficient and cost-effective building services maintenance service. The contractor will ensure the building is a safe and comfortable place to work which is compliant with all the current regulations. The contractor would be expected to be proactive in their approach to Health and Safety and Sustainability

      2)Common Procurement Vocabulary:
         50710000 - Repair and maintenance services of electrical and mechanical building installations.
                  90711100 - Risk or hazard assessment other than for construction.
         
      3)Quantity Or Scope:      
      St George’s House, Gateshead is a refurbished office building that was built in 1937 and extends to 3300 sq. metre over ground, first and second floors. The main plant room is located in the basement area where a diesel back generator is housed. The building is owned by HCA and is home to approx. 170 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm.               
         Value range between: 200,000 and 225,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Arpley House, Warrington and One Piccadilly, Manchester M&E Maintenance

      1)Short Description:      
      The Homes and Communities Agency wish to appoint a single contractor to provide an efficient and cost-effective building services maintenance service. The contractor will ensure the building is a safe and comfortable place to work which is compliant with all the current regulations. The contractor would be expected to be proactive in their approach to Health and Safety and Sustainability

      2)Common Procurement Vocabulary:
         50711000 - Repair and maintenance services of electrical building installations.
                  90711100 - Risk or hazard assessment other than for construction.
         
      3)Quantity Or Scope:      
      Arpley House, Warrington is a modern office building that was built in 2000 and extends to 2840 sq. metre over ground, first and second floors. The main plant room is located on the roof area and the building is served by a passenger lift. The building is owned by HCA and is home to approx. 170 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm.

One Piccadilly, Manchester is a modern office building that was built in 2003 and extends to 949 sq. metres over part 4th floor in a multi tenanted building. The main plant room is located on the roof area and access is via the Landlords current FM provider Carillion. The building is leased by HCA and is home to approx. 90 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm. Please note the lease on this property is set to expire on 1st January 2015.               
         Value range between: 225,000 and 250,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: St Georges House, Gateshead, Arpley House, Warrington and One Piccadilly, Manchester M&E Maintenance

      1)Short Description:      
      The Homes and Communities Agency wish to appoint a single contractor to provide an
efficient and cost-effective building services maintenance service. The contractor will ensure the building is a safe and comfortable place to work which is compliant with all the current regulations. The contractor would be expected to be proactive in their approach to Health and Safety and Sustainability.

      2)Common Procurement Vocabulary:
         50711000 - Repair and maintenance services of electrical building installations.
                  90711100 - Risk or hazard assessment other than for construction.
         
      3)Quantity Or Scope:      
      Arpley House, Warrington is a modern office building that was built in 2000 and extends to 2840 sq. metre over ground, first and second floors. The main plant room is located on the roof area and the building is served by a passenger lift. The building is owned by HCA and is home to approx. 170 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm.

St George’s House, Gateshead is a refurbished office building that was built in 1937 and extends to 3300 sq. metre over ground, first and second floors. The main plant room is located in the basement area where a diesel back generator is housed. The building is owned by HCA and is home to approx. 170 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm.

One Piccadilly, Manchester is a modern office building that was built in 2003 and extends to 949 sq. metres over part 4th floor in a multi tenanted building. The main plant room is located on the roof area and access is via the Landlords current FM provider Carillion. The building is leased by HCA and is home to approx. 90 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm. Please note the lease on this property is set to expire on 1st January 2015.               
         Value range between: 425,000 and 475,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Refer to PQQ and MOI
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Refer to PQQ and MOI
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Refer to PQQ and MOI
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Refer to PQQ and MOI      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Refer to PQQ and MOI
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Refer to PQQ and MOI      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 10   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: HCAE14018      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 03/10/2013
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 2018
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: All discussions, meetings and communications will be conducted in English.

The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP.

This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidders commercial interests.

Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 ("The Act"). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response.

The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visiting http://www.homesandcommunities.co.uk/ethical-policies for further information.

All dates included in this notice are provisional and potentially subject to revision.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=72250811
GO-201392-PRO-5085233 TKR-201392-PRO-5085232
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Homes and Communities Agency
      St Georges House, Gateshead, NE11 0NA, United Kingdom
      Tel. +44 3001234500

      Body responsible for mediation procedures:
               Homes and Communities Agency
         St Georges House, Kingsway, Team Valley Trading Estate, Gateshead, NE11 0NA, United Kingdom
         Tel. +44 3001234500

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Homes and Communities Agency
      St Georges House, Gateshead, NE11 0NA, United Kingdom
      Tel. +44 3001234500

   VI.5) Date Of Dispatch Of This Notice: 02/09/2013

ANNEX A
   I) Addresses and contact points from which further information can be obtained:
      MBE Consultants Limited on behalf of the Homes and Communities Agency
      5 Grosvenor House, Grosvenor Road, Coventry, CV1 3FE, United Kingdom
      Tel. +44 2476256600, Fax. +44 2476256656, Email: mail@mbec.co.uk, URL: www.mbec.co.uk
      Contact: Peter Pollard, Attn: Peter Pollard   
   
   II) Addresses and contact points from which specifications and additional documents can be obtained:
      MBE Consultants Limited on behalf of the Homes and Communities Agency
      5 Grosvenor House, Grosvenor Road, Coventry, CV1 3FE, United Kingdom
      Tel. +44 2476256600, Fax. +44 2476256656, Email: mail@mbec.co.uk, URL: www.mbec.co.uk
      Contact: Peter Pollard, Attn: Peter Pollard   
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      MBE Consultants Limited on behalf of the Homes and Communities Agency
      5 Grosvenor House, Grosvenor Road, Coventry, CV1 3FE, United Kingdom
      Tel. +44 2476256600, Fax. +44 2476256656, Email: mail@mbec.co.uk, URL: www.mbec.co.uk
      Contact: Peter Pollard, Attn: Peter Pollard