The Department for Business, Energy and Industrial Strategy (BEIS): Renewable Heat Incentive (RHI) Biomass Suppliers List

UK-London: System quality assurance planning services.

Section I: Contracting Authority
   Title: UK-London: System quality assurance planning services.
   I.1)Name, Addresses and Contact Point(s):
      Department of Energy and Climate Change (DECC)
      3 Whitehall Place, London, SW1Y 2AW, United Kingdom
      Tel. +44 3000682840, Email: rosalyn.tandy@decc.gsi.gov.uk
      Attn: Rosalyn Tandy

      Further information can be obtained at: As Above
   I.2)Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local sub-divisions

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No


Section II.B: Object Of The Contract (Supplies Or Services)
   II.Services.1
      II.1)Title attributed to the contract by the contracting authority: Renewable Heat Incentive (RHI) Biomass Suppliers List
      II.2)Type of contract and place of delivery or of performance
         Service category No: 27         Region Codes: UK - UNITED KINGDOM

      II.3)Short description of nature and quantity or value of supplies or services:
         System quality assurance planning services. System quality assurance assessment and review services. Project management consultancy services. Administrative development project services. Web page editing software development services. To procure a contractor to set up and manage the RHI Biomass Suppliers List until 2016 at latest. The key aim of the RHI Biomass Suppliers List is to create a single list of biomass suppliers for both domestic and commercial consumers. This will provide a mechanism for RHI participants to know they are buying from a sustainable source which meets regulations. All domestic RHI participants will be required to source their biomass from suppliers on the list. The RHI Biomass Suppliers List will consist of suppliers of solid biomass fuel who have demonstrated that their stock complies with the RHI sustainability criteria. The criteria are: 1) Greenhouse gas emissions criteria – 60% saving on the EU fossil fuel average (in force from March 2014), and 2) Land criteria – expected to be based on UK Timber Procurement Policy (in force no later than April 2015, in line with similar standards being introduced to the Renewables Obligation for electricity generation). Suppliers of biomass who wish to be on the list will be required to submit data for audit by the list manager. Suppliers who successfully register on the RHI Biomass Suppliers List will be permitted to label their compliant products with a statement to illustrate that this fuel complies with RHI sustainability criteria.
Project sub-objectives
a) To create a simple, practical yet robust method of demonstrating that the supplier has met the RHI sustainability requirements;
b) To create a low cost way of domestic and non-domestic RHI participants, including self-suppliers of woody biomass, to demonstrate that they meet the biomass sustainability standards. For the majority of consumers the administrative burden of using the RHI Biomass Supplier List should be significantly less than having to report independently against the sustainability requirements;
c) To embed evaluation of biomass suppliers, supply chains and the wider environmental impact of the RHI Biomass Supplier List into the RHI end-to-end journey, through reporting to the DECC evaluation team.

Contract Outline Requirements
To design and implement a robust system of verifying that applicants to the List (biomass suppliers) meet the DECC sustainability criteria, and to promptly grant RHI-compliant status to successful applicants
To provide facilitation and stakeholder engagement services for the project, including liaising with Ofgem when developing the List in order to ensure a seamless flow of information from the list manager to the regulator where needed.
To create a customer-friendly online application portal which is designed to ensure that applicants are clear on the eligibility requirements and all necessary information is obtained.
To provide a methodology which would collect the necessary data from suppliers in order to verify their compliance with DECC’s sustainability criteria. This will include a methodology for creating a ‘lighter touch’ administrative requirement for small, medium and self-suppliers.
To perform regular audits of suppliers’ data in order to verify their ongoing compliance with DECC’s sustainability criteria.
To maintain an accurate, up-to-date database of RHI-approved biomass suppliers and their details, which is made publicly available where necessary.    
To ensure the systems are secure, robust and reliable, and can hold data securely.
To provide project management services for the project to ensure high quality outputs to time and to budget.
To ensure accurate and timely reporting on the operation of the scheme to enable DECC to carry out a review of the scheme stage by stage in light of market developments.
To provide a service that is flexible and can adapt to potential future changes to sustainability criteria efficiently in response to DECC’s requirements.
To adhere to the 26 principles of the Government Digital Strategy when designing an online service - https://www.gov.uk/service-manual/digital-by-default             
         Range between: 200 and 600
         Currency: GBP
               Lots (for information about lots, use Annex B as many times as there are lots):
         This contract is divided into lots: No          

      II.4)Common Procurement Vocabulary:
         72224200 - System quality assurance planning services.
         72225000 - System quality assurance assessment and review services.
         72224000 - Project management consultancy services.
         75112100 - Administrative development project services.
         72212224 - Web page editing software development services.
      II.5)Scheduled date for start of award procedures: 23/12/2013
      II.6)Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Not Provided          

      II.7)Additional Information:
         DECC will be holding a Pre-Market Engagement Day for this requirement on Monday 30th September 2013. This event will be held in Central London. If you are a potential bidder and would like to attend this event please email rosalyn.tandy@decc.gsi.gov.uk and copy the email to nicola.cook@decc.gsi.gov.uk. An agenda will be issued by DECC closer to the date of the event.

The estimated budget range may be amended subject to DECC reviewing the budget for this requirement .

   
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
   III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided      
   III.2)Conditions For Participation
   III.2.1)Information about reserved contracts: Not Provided      
Section VI: Complementary Information
   VI.1)Information about European Union funds: No   
   VI.2)Additional Information:
      To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=71811404
GO-2013828-PRO-5071733 TKR-2013828-PRO-5071732
   VI.3)Information On General Regulatory Framework
      Relevant governmental Internet sites where information can be found:
      Not Provided

   VI.4)Date Of Dispatch Of This Notice: 28/08/2013