Cherwell District Council : Provision of Cash Collection Services

UK-Banbury: Security, fire-fighting, police and defence equipment.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Cherwell District Council
      Bodicote House, Bodicote, Banbury, OX15 4AA, United Kingdom
      Tel. +44 1295753749, Email: clare.doubleday@cherwell-dc.gov.uk, URL: www.cherwell.gov.uk
      Contact: Senior Procurement Officer, Attn: Clare Doubleday
      Electronic Access URL: www.cherwell.gov.uk

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of Cash Collection Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKJ14 - Oxfordshire         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Security, fire-fighting, police and defence equipment. Cherwell District Council and it's County, City and District Partners require a secure cash collection company to; collect on-street Pay and Display cash boxes Monday-Friday from multiple locations throughout all Authorities and process and bank monies collected, collect sealed cash bags from multiple locations throughout the Authorities and deposit at the relevant bank, collect cash from pulbic conveniences at multiple locations throughout the Authorities and process and bank monies collected, collect cash from self service kiosks located in several locations in one Authority and process and bank monies collected, and collect cash from caddy liner vending machines located in several loactions in one Authority and process and bank monies collected.
         
      II.1.6)Common Procurement Vocabulary:
         35000000 - Security, fire-fighting, police and defence equipment.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Three year contract (with options to extend for up to a further two years) for cash collection services to Cherwell District Council and it's County, City and District partners. Service includes the collection of cash from car parks, public buildings, vending machines, self service kiosks, public conveniences as well as sealed bags from council offices. The service includes the processing and banking of cash collected where applicable.                  
         Estimated value excluding VAT:
         Range between: 200,000 and 300,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: Options to extend for up to two further years after initial contract term of three years       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 33 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Joint and several liability
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Financial stability will be checked as part of the tendering process. Please refer to information provided in the invitation to tender documents available by emailing clare.doubleday@cherwell-dc.gov.uk
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Please see information available in tender documents available by emailing clare.doubleday@cherwell-dc.gov.uk      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 07/13      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 14/10/2013
      Time-limit for receipt of requests for documents or for accessing documents: 16:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 15/10/2013
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 6
      
      IV.3.8)Conditions for opening tenders
         Date: 15/10/2013
         Time: 14:00
         Place:
         Cherwell District Council, Bodicote House
         Persons authorised to be present at the opening of tenders: No


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Please email clare.doubleday@cherwell-dc.gov.uk to express your interest in this opportunity, and to request Invitation to Tender documentation.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=70980496
GO-2013829-PRO-5075773 TKR-2013829-PRO-5075772
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Cherwell District Council
      Bodicote House, Banbury, OX15 4AA, United Kingdom
      Tel. +44 1295221513, URL: www.cherwell.gov.uk

      VI.4.2)Lodging of appeals: Cherwell District Council will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of the contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 29/08/2013

ANNEX A
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      Cherwell District Council
      Bodicote House, Banbury, OX15 4AA, United Kingdom
      Tel. +44 1295753749, Fax. +44 1295221985, Email: clare.doubleday@cherwell-dc.gov.uk, URL: http://www.cherwell.gov.uk/
      Attn: Clare Doubleday

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Cotswold District Council
      Trinity Road, Cirencester, Gloucester, GL7 1PX, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         2: Contracting Authority
      Oxford City Council
      Town Hall, St Aldate's, Oxford, OX1 1BX, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         3: Contracting Authority
      Oxfordshire County Council
      County Hall, New Road, Oxford, Oxford, OX1 1ND, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         4: Contracting Authority
      South Oxfordshire District Council
      Benson Lane, Crowmarsh, Wallingford, OX10 8ED, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         5: Contracting Authority
      Vale of White Horse District Council
      Abbey House, Abbey Close, Abingdon, OX14 3JE, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         6: Contracting Authority
      West Oxfordshire DIstrict Council
      Council Offices, Woodgreen, Witney, OX28 1NB, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         7: Contracting Authority
      Stratford upon Avon District Council
      Elizabeth House, Church Street, Stratford-Upon-Avon, CV36 6HX, United Kingdom