University of Greenwich: VEAT Notice Intention to award a public services contract for the Development of and Student Workforce Planning: Revisions to Existing Systems

UK-London: IT services: consulting, software development, Internet and support.

Preliminary Questions
   This notice is published by:
   Directive 2009/81/EC

Section I: Contracting authority/entity

I.1) Name and addresses
       University of Greenwich, 00986729
       Procurement & Business Services, Avery Hill Campus, Avery Hill Road, Eltham, London, SE9 2UG, United Kingdom
       Tel. +44 203318000, Email: J.C.Wetherall@greenwich.ac.uk
       Contact: Jodie Wetherall
       Main Address: http://www.gre.ac.uk/, Address of the buyer profile: http://www.gre.ac.uk/offices/procurement
       NUTS Code: UKI6



Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: VEAT Notice Intention to award a public services contract for the Development of and Student Workforce Planning: Revisions to Existing Systems.
      Reference number: Not Provided
      
   II.1.2) Main CPV code:
      72000000 - IT services: consulting, software development, Internet and support.
   
   II.1.3) Type of contract: SERVICES
   
   II.1.4) Short Description: Intention to award a Public Services contract under Regulation 32(2) (b) (iii) of the Public Contract Regulations 2015 for the further development of Student Workforce Planning Solution for the University of Greenwich. Some of the development on the system fits under the regulations as it is proprietary and the work is specialist to the higher education sector. In addition there is a need as existing systems can not support the additional unplanned growth of student numbers and the existing provider can provide the services. The services works will be delivered on 12 month contract with an option to extend for two further periods of 12 months.
The Negotiated Procedure without Prior Publication is being followed and is justified under Regulation 32 (2) (b)
   
   II.1.6) Information about lots
      This contract is divided into lots: No

   II.1.7) Total value of the procurement (excluding VAT)
      Value: 1,200,000      
      Currency: GBP


II.2) Description

   II.2.2) Additional CPV codes:
      72212190 - Educational software development services.
   

   II.2.3) Place of performance:
      UK UNITED KINGDOM
   
   
   II.2.4) Description of the procurement:
    The University currently operates a student workforce planning system but there is a need to move the provision to a fit for purpose, single site care provision to ensure that the needs of our modern university are met now and for future years to come. The fundamental considerations for this solution is that it fits within our existing system architecture, is specialist for the higher education sector and that the company owns the intellectual property rights.
The delivery of a timely development is required to enable the university to continue to develop its workforce planning system, which will deliver essential savings and ensure student success.

The Negotiated Procedure without Prior Publication is being followed and is justified under Regulation 32 (2) (b) (iii) for the award of a contract..

There are no reasonable alternative or substitute development sites within the desired location that will meet the delivery timescales.    
   
      
      
   II.2.5) Award criteria
   (Directive 2009/81/EC)      
         
      The most economically advantageous tender in terms of: Criterion - Weighting
         
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    Not provided    
      
Section IV: Procedure

IV.1) Description
   
   IV.1.1) Type of procedure: Negotiated procedure without publication of a contract notice (in accordance with Article 28 of Directive 2009/81/EC)          
   
   IV.1.3) Information about framework agreement
         The procurement involves the establishment of a framework agreement: No    
   
   IV.1.8) Information about the Government Procurement Agreement (GPA)
         The procurement is covered by the Government Procurement Agreement:Yes
         
IV.2)Administrative Information

   IV.2.1) Previous publication concerning this procedure:
      Notice number in OJ S: Not provided       
   
Section V: Award Of Contract/Concession
      
Award of Contract/Concession No: 1
Contract No: Not Provided    Lot Number: Not Provided    Title: Not Provided

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 26/07/2022.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          MVHW Solutions Ltd, 12464717
       Slade Farm, Colden, Hebden Bridge, HX7 7PJ, United Kingdom
       NUTS Code: UK
   The contractor/concessionaire will be an SME: Yes    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: Not Provided          
         Total value of the contract/lot/concession 1,100,000         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: No          


Section VI: Complementary Information

   VI.3) Additional Information:
      his is a VEAT notice to show our intention to award a public works contract using the Negotiated Procedure without prior publication (Regulation 32 (2) (b) (iii)). A subsequent award notice will be published in due course.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=708938730
GO-2022727-PRO-20683407 TKR-2022727-PRO-20683406   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
          University of Greenwich
       Old Royal College, Park Row, Greenwich, London, SE10 9LS, United Kingdom
       Tel. +44 2083318870
   
      V1.4.2) Body responsible for mediation procedures:
         Not Provided .

      VI.4.3) Review procedure
      Not Provided    
      
      VI.4.4) Service from which information about the review procedure may be obtained
          University of Greenwich
       Procurement & Business Services, Avery Hill Campus, Avery Hill Road, London, SE9 2UG, United Kingdom
       Tel. +44 2083318899
   
   VI.5) Date of dispatch of this notice: 27/07/2022


Annex D3 - Defence and Security
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2009/81/EC

1. Justification for the choice of the negotiated procedure without publication of a call for competition in accordance with Article 28 of Directive 2009/81/EC

   No tenders or no suitable tenders/requests to participate in response to: Not Provided

   The contract concerns research and development services other than those referred to in Article 13 of Directive 2009/81/EC: No

   The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive: No

   All tenders submitted in reply to a restricted procedure, negotiated procedure with prior publication of a contract notice or competitive dialogue were irregular or unacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria: No
   
   The works, supplies or services can be provided only by a particular economic operator for the following reason:

   The periods for the restricted procedure and the negotiated procedure with prior publication of a contract notice are incompatible with the urgency resulting from a crisis: No
   
   Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: No
   
   Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

   New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive: No

   

   Purchase of supplies or services on particularly advantageous terms: Not Provided

   Contract related to the provision of air and maritime transport services for the armed forces of a Member State deployed or to be deployed abroad, under the strict conditions stated in the directive: No

3. Explanation

   Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
   lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
   The services, be provided only by a particular economic operator for the following reason: protection of exclusive rights, including intellectual property rights of the solution to enhance the Student Workplace Planning Tool.

The Works can only be supplied by a particular economic operator due to their exclusive rights of the modifications of the existing software and architecture and the timescales for delivery .