Leathersellers Federation of Schools: LSFED Management Information System (MIS)

UK-London: Educational software development services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Leathersellers Federation of Schools
       Adelaide Avenue, London, SE4 1LE, United Kingdom
       Tel. +44 2086903710, Email: PN0456-LEA-MISProcurementSupport@novatia.com
       Main Address: https://www.leathersellers-federation.com, Address of the buyer profile: https://www.prendergast-school.com/
       NUTS Code: UKJ

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: LSFED Management Information System (MIS)            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         72212190 - Educational software development services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Leathersellers’ Federation comprises three LA maintained schools governed by a single strategic governing board located in the Lewisham, south east London offering education from Nursery to Sixth Form. The Federation wishes to enter into a contract with a Supplier to supply, implement and support a Management Information System (MIS), for use by the Federations schools, including all of its current schools and any future schools that join the Federation over the contract term. Our main objective is to appoint a single provider of a Management Information System, delivered using a cloud hosted or software as a service (SaaS) model for use by the Federation and its schools. The single MIS solution must support from Nursery to Year 13.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 292,278
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            72200000 - Software programming and consultancy services.
            72300000 - Data services.
            72600000 - Computer support and consultancy services.
            80100000 - Primary education services.
            80200000 - Secondary education services.
            80400000 - Adult and other education services.
            80500000 - Training services.


      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
      UKJ - SOUTH EAST (ENGLAND)
   
      Main site or place of performance:
      LONDON
      SOUTH EAST (ENGLAND)
             

      II.2.4) Description of the procurement: The Leathersellers’ Federation (LSFED or Federation) comprises three LA maintained schools located in the Lewisham, south east London offering education from Nursery to Sixth Form. The Federation wishes to enter into a contract with a Supplier to supply, implement and support a Management Information System (MIS), for use by the Federation and all of its current schools and any future schools that join the Federation over the contract term. Our main objective is to appoint a single provider of a Management Information System, delivered using a cloud hosted or software as a service (SaaS) model for use by the Federation and its schools. The single MIS solution must support from Nursery to Year 13. There will be a requirement to migrate data from the Federation's incumbent MIS product.

The Federation’s main objectives are:

a) to identify a single provider of a Management Information System, delivered using a cloud hosted or software as a service model (SaaS) that meets the requirements of the Federation and its schools, covering Nursery to Year 13

b) to develop good practice in the use of the MIS across the Federation’s schools by setting a common baseline configuration for the LSFED MIS, with the option for each school to personalise aspects important to their school operations but not to the detriment of the consistency of MIS functionality

c) to reduce user error and to improve efficiency by working towards a single point of truth for all data assets through increased integration with third party products

d) to identify opportunities to rationalise or replace functionality provided by add-on/3rd party products currently in use

e) to enable improved data access, analysis and reporting at the Federation level and particularly for strategic Governor insight

f) to realign contract dates so that MIS contracts co-terminate for all schools

g) to onboard all schools without disruption and to ensure all users are effectively trained in the use of the MIS

We do not currently plan to phase the onboarding of the schools onto the new MIS contract as we aim to implement a Federation-wide Go Live in July 2022.

The maximum contract duration will be seven (7) years and two months (2) from contract signature. The initial term of the Contract shall be for a period of five (5) years and two (2) months (for onboarding), with an option of up to two 1-year extensions.

The Federation is administering the Tender process in accordance with the provisions of the Public Contracts Regulations 2015 (Open Procedure). This requires Tenderers to submit responses to both the Selection Questionnaire and the Evaluation Questions included within the Invitation to Tender by the tender deadline. All Tenderers that pass all mandatory and minimum elements of the Selection Questionnaire will have their responses to the Evaluation Questions within the Invitation to Tender evaluated.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/U6PEA34QF6


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-005474
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/06/2022

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Bromcom Computers PLC, 02040690
             44 Masons Hill, Bromley, BR2 9JG, United Kingdom
             NUTS Code: UKJ
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 292,278
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=697850744

   VI.4) Procedures for review

      VI.4.1) Review body
          Public Procurement Review Service
          Cabinet Office, London, United Kingdom
          Tel. +44 3450103503, Email: publicprocurementreview@cabinetoffice.gov.uk
          Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 14/06/2022