The Royal Parks Ltd: Provision of Event Services Provider for The Royal Parks Half Marathon

UK-London: Event services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Royal Parks Ltd
       The Old Police House, Hyde Park, London, W2 2UH, United Kingdom
       Tel. +44 3000612000, Email: procurement@royalparks.org.uk
       Contact: Procurement Team
       Main Address: http://www.royalparks.org.uk, Address of the buyer profile: www.royalparks.org.uk/about-us/procurement
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Provision of Event Services Provider for The Royal Parks Half Marathon            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         79952000 - Event services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Royal Parks (“TRP”) invited suitably experienced Event Service Providers (“ESPs”) to submit tenders for provision of event services to deliver its flagship mass participation event the Royal Parks Half Marathon (”RPHM”).

The ESP shall deliver five RPHM Events during the Term, with the first RPHM Event occurring in October of 2023 and the four remaining RPHM Events occurring annually each October thereafter. Each RPHM Event shall take place on the second Sunday in October annually. The ESP shall build on RPHM Event achievements, drive forward the sustainability vision for the event, and create demand for Places for the RPHM Event through ensuring that the runner experience is always at the forefront of improvements and innovations.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 4,859,339.81
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: TRP used a two-stage ‘restricted’ tendering procedure. The first stage required bidders to complete the Selection Questionnaire (SQ) and upload this to the Delta eSourcing website https://www.delta-esourcing.com/ no later than the SQ submission deadline. Following the evaluation of SQs received, a minimum of the 5 top-highest scoring suppliers were invited to tender.

      II.2.5) Award criteria:
      Quality criterion - Name: Overarching requirements and vision / Weighting: 6%
      Quality criterion - Name: Festival Site Design / Weighting: 4%
      Quality criterion - Name: Race Route / Weighting: 4%
      Quality criterion - Name: South Carriage Drive Start Line and Finish Line concept / Weighting: 4%
      Quality criterion - Name: Mobilisation / Weighting: 4%
      Quality criterion - Name: Robustness of Business Plan Template / Weighting: 5%
      Quality criterion - Name: Runner Registration Support / Weighting: 4%
      Quality criterion - Name: Fulfilment / Weighting: 4%
      Quality criterion - Name: Sustainability / Weighting: 10%
      Quality criterion - Name: Event Planning / Weighting: 4%
      Quality criterion - Name: Event Delivery / Weighting: 4%
      Quality criterion - Name: Site Management / Weighting: 4%
      Quality criterion - Name: Crowd Management / Weighting: 4%
      Quality criterion - Name: Health and Safety Standards / Weighting: 3%
      Quality criterion - Name: Health and Safety Planning and Operation / Weighting: 3%
      Quality criterion - Name: Stakeholder Management / Weighting: 3%
                  
      Cost criterion - Name: Base RPHM Fee Price Proposal / Weighting: 25%
      Cost criterion - Name: Base Saturday Event Fee Price Proposal / Weighting: 5%
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-022315
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 30/03/2022

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             London Marathon Events Ltd, 01528489
             190 Great Dover Street, London, SE1 4YB, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 4,859,339.81
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: Note that the period of work start date is the 30/3/22 and not 10/5/22 as listed below.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=688870992

   VI.4) Procedures for review

      VI.4.1) Review body
          The Royal Parks Ltd
          The Old Police House, Hyde Park, London, W2 2UH, United Kingdom
          Tel. +44 3000612000

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 09/05/2022