Notting Hill Genesis: Maintenance and Repair of Passenger, Goods Passenger, Goods Lifts and Domestic Lifting Equipment

UK-London: Lift-maintenance services.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       Notting Hill Genesis, RS007746
       Bruce Kenrick House, 2 Killick Street, London, N1 9FL, United Kingdom
       Tel. +44 7849310635, Email: jim.biggin@nhg.org.uk
       Contact: Jim Biggin
       Main Address: https://www.nhg.org.uk/, Address of the buyer profile: www.nhg.org.uk
       NUTS Code: UK
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Housing and community amenities

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: Maintenance and Repair of Passenger, Goods Passenger, Goods Lifts and Domestic Lifting Equipment    
          Reference number: PROC1433
   II.1.2) Common Procurement Vocabulary:       
      50750000 - Lift-maintenance services.
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:    
      Notting Hill Genesis (NHG) is looking to put in place one contract relating for its maintenance and repair of passenger, goods passenger, goods lifts and domestic lifting equipment requirements.

This PIN is to gain feedback and market intelligence to further refine this plan.

We intend to start the procurement in late early June 2022 with the new contract commencing in April 2023.

Interested suppliers are invited to register their interest and complete a short survey: https://forms.office.com/r/3ww08MeB5J
All responses to this survey will be treated as confidential and will be used by Notting Hill Genesis for internal use only in the development of the tender documentation.

We are planning to hold a virtual ‘Meet the Buyer’ event in the week commencing 30 May 2022, further details of this will be provided to suppliers that have registered their interest through the questionnaire. This Prior Information Notice constitutes a market engagement opportunity. For the avoidance of doubt, if you do not register your interest this will not preclude you from bidding for this opportunity following the publication of the Contract Notice.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 15,000,000 - GBP
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description          
   II.2.2) Additional CPV code(s):       
      50700000 - Repair and maintenance services of building installations.          
      50710000 - Repair and maintenance services of electrical and mechanical building installations.          
      50712000 - Repair and maintenance services of mechanical building installations.          
      50711000 - Repair and maintenance services of electrical building installations.          
      44115600 - Stairlifts.          
      50750000 - Lift-maintenance services.          
      42416100 - Lifts.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKI6 - Outer London – South          
         UKH3 - Essex          
         UKI5 - Outer London – East and North East          
         UKI4 - Inner London – East          
         UKI3 - Inner London – West          
         UKH1 - East Anglia          
         UKI7 - Outer London – West and North West          
         UKH23 - Hertfordshire          
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      The scope of works, includes but is not limited to, a fully comprehensive maintenance and repairs contract for all cleaning, examining, adjustment lubrication, realignment and corrective actions required to maintain passenger and domestic lifts to their original standard in accordance with the original equipment manufacturer across all Notting Hill Genesis buildings.    
   II.2.14) Additional information       
      Not Provided


II.3) Estimated Date of publication
         06/06/2022
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - NO

Section VI: Complementary Information    
VI.3) Additional Information:       
   PROPOSED CONTRACT: As part of the procurement process for the replacement contract in 2023, NHG wishes to carry out pre-procurement market engagement in order to seek views from the market about its proposals before the formal launch of the procurement through the issue of a Contract Notice on the Find a Tender Service.

NHG ‘s current proposed strategy is to award a sole supplier to cover all requirements.

Currently it is proposed that the contract duration will be up to ten years (with an initial four year term, which can be extended by one periods of four years, and one period of two years).

ABOUT US: Notting Hill Genesis is one of the largest housing associations in the country, with more than 66,000 homes across London and the south-east. We provide homes across a range of tenures and are committed to delivering housing that is affordable for all. We build and maintain quality homes, creating diverse and thriving communities. This is our primary purpose and everything else we do supports that. For more information, visit www.nhg.org.uk.

PROCUREMENT PROCESS: NHG may elect (at its discretion) to proceed with the procurement of the proposed contract. At such time as the procurement proceeds, a contract notice will be issued in the Find a Tender Service which suppliers will be required to respond to if they wish to bid for the opportunity. We intend to follow the Restricted Procedure, which is a two-stage process. The Selection Questionnaire (SQ) stage is likely to start in early June 2022, with around 4 weeks allowed for bidders to respond. The Invitation To Tender (ITT) stage is likely to start in August 2022, with around 5 weeks allowed for bidders to respond. The procurement timetable will be confirmed to bidders once the SQ stage begins.

CONTRACT VALUE: based on NHG's current anticipated requirements and on the maximum potential length of the estimated contract value is £15,000,000. NHG cannot give any guarantees that works totalling this value will in fact be performed through this contract. Equally, the total value may increase if NHG’s own requirements increase unexpectedly.

NOTE: All information in this PIN (including but not limited to lot structure, values, services) is not a firm commitment and may be subject to change following market engagement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=682578233
GO-2022419-PRO-19996800 TKR-2022419-PRO-19996799        

VI.5) Date Of Dispatch Of This Notice: 19/04/2022