Ex Employees: Soft FM, including Cleaning and Washroom Services, Waste Disposal and Pest Control for the Peabody Trust’s Corporate Estate

UK-London: Building and facilities management services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Peabody
       Minster Court, 45-47 Westminster Bridge Road, London, SE1 7JB, United Kingdom
       Tel. +44 2038284233, Email: chengetai.garaiza@peabody.org.uk
       Contact: Chengetai Garaiza
       Main Address: https://www.peabody.org.uk/
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Soft FM, including Cleaning and Washroom Services, Waste Disposal and Pest Control for the Peabody Trust’s Corporate Estate            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         79993000 - Building and facilities management services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Peabody Trust (“Peabody”) was seeking to appoint single provider to provide various soft FM service streams, including cleaning, waste disposal and washroom services across the corporate estate.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,400,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            79993100 - Facilities management services.


      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: Peabody Trust (“Peabody”) was seeking to appoint a single provider to provide various soft FM service streams, including cleaning, waste disposal and washroom services across the corporate estate.

Services could include some or all of the following:

•Daily cleaning to be undertaken outside of normal office/centre operating hours 07:30 – 18:30
•Day janitor to maintain common areas including; kitchens, toilets, entrance and exit routes and all high touch areas 10:00 – 15:00
•Consumables included to be ensure a sufficient supply for usage of building
•Washroom services:
Feminine hygiene bins in all mixed use, disabled and female toilets , frequency determined by occupation
Air-freshener to be installed in all toilet lobby or cubicle, reception and stairwell lobby’s
Urinal pods where applicable
Vending machines in ground/1st floor disabled toilets
•PPM cleaning to include;
Hard and Soft floor surfaces – frequency 6 monthly
• Hard Flooring - Flooring vinyl, tiled and hard flooring sweep hand scrub, including junctions, corners and bottom of door frames
•Soft Flooring - Where required, remove any carpet stains, chewing gum, blue tac or any other irregular cleaning requirements, use deep carpet cleaner
Toilet deep cleans – frequency 3 monthly
•Toilets -Flooring vinyl, tiled and hard flooring sweep hand scrub, including junctions, corners and bottom of door frames, descale toilet, cisterns and associated pipe work and fittings, Descale sink, shower / bath, shower trays, shower screen, tiles, plug holes and associated pipe work and fittings, clear hair trap in showers, dust and clean light fittings
Kitchen deep clean – frequency 3 monthly
IT equipment – frequency 3 monthly
•
•IT equipment - wipe all keyboards, utilise air duster to remove any dust particles between the keys.
•PPM window Cleaning
Internals – frequency 6 monthly
External ground floor – frequency monthly
External above ground floor – frequency 6 monthly
•PPM Pest control
Monthly pest management visits
6 monthly flea treatment

      II.2.5) Award criteria:
      Quality criterion - Name: 8.1.1 / Weighting: 5%
      Quality criterion - Name: 8.1.2 / Weighting: 5%
      Quality criterion - Name: 8.1.3 / Weighting: 8%
      Quality criterion - Name: 8.1.4 / Weighting: 12%
      Quality criterion - Name: 8.1.5 / Weighting: 12%
      Quality criterion - Name: 8.1.6 / Weighting: 8%
      Quality criterion - Name: 8.1.8 / Weighting: 20%
                  
      Price - Weighting: 30%
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-012110
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 11/08/2021

      V.2.2) Information about tenders
         Number of tenders received: 8
         Number of tenders received from SMEs: 4 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 8

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Wetton Cleaning Services Limited, 00473038
             Estate House, 2 Pembroke Road, Sevenoaks, Kent, TN13 1 XR., United Kingdom
             Tel. +44 2072372007
             Internet address: https://www.wettons.co.uk/
             NUTS Code: UKJ4
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,400,000          
         Total value of the contract/lot: 2,400,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=663013951

   VI.4) Procedures for review

      VI.4.1) Review body
          The Royal Courts of Justice
          London, United Kingdom

      VI.4.2) Body responsible for mediation procedures
          High Court of England and Wales
          London, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          High Court of England and Wales
          London, United Kingdom

   VI.5) Date of dispatch of this notice: 02/02/2022