Kirklees Metropolitan Council : Supply of Electoral Materials to Kirklees Council's Electoral Services Department

UK-Huddersfield: Printing and related services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      The Council of the Borough of Kirklees, Governance and Democratic Services
      High Street Buildings, High Street, Huddersfield, HD1 2ND, United Kingdom
      Tel. +44 1484221650, Email: sharon.salvanos@kirklees.gov.uk
      Attn: Sharon Salvanos
      Electronic Access URL: https://www.yortender.co.uk
      Electronic Submission URL: https://www.yortender.co.uk/procontract/supplier/nsf

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Supply of Electoral Materials to Kirklees Council's Electoral Services Department
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKE43 - Calderdale, Kirklees and Wakefield         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Printing and related services. Printing services. Services related to printing. Printing and distribution services. Bookbinding and finishing services. Security-type printed matter. Printing and delivery services. Bespoke printed matter. Printed matter and related products. This contract is for the production of documents required for elections and national referendums and the work involved with the transition and implementation of individual electoral registration. From information provided by Electoral Services, a regional Returning Officer, Police Area Returning Officer or equivalent, the supplier will produce the required electoral stationery as prescribed by legislation.

The supplier will produce electoral material as prescribed and taking account of Electoral Commission’s directions and guidance, as agreed in discussion with Electoral Services.
         
      II.1.6)Common Procurement Vocabulary:
         79800000 - Printing and related services.
         
         79810000 - Printing services.
         
         79820000 - Services related to printing.
         
         79824000 - Printing and distribution services.
         
         79971000 - Bookbinding and finishing services.
         
         22450000 - Security-type printed matter.
         
         79823000 - Printing and delivery services.
         
         22458000 - Bespoke printed matter.
         
         22000000 - Printed matter and related products.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Not Provided
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The electorate within the borough of Kirklees is 313,980 with approximately 185,000 household properties recorded on the Council's register (@ 16 October 2012).

The political profile of the Kirklees area is as follows:

- 4 Parliamentary Constituencies;
- 23 District Wards (3 Councillors per Ward - elections held in 1/3rds - 69 in total);
- 5 Parish & Town Councils (30 Parish Wards) - Denby Dale (20), Holme Valley (23), Kirkburton (25), Meltham (12) and Mirfield (16) (Note: the numbers detailed in brackets represent the number of Parish and Town Councillors within each area.

Further details available within the General Specification/Brief.         
         Estimated value excluding VAT: 324,000
         Currency: GBP
                        
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)


Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      The Contracting Authority reserves the right to require parent or ultimate holding company guarantees and/or performance bond
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Payment to be made in accordance with clause 11 of the Conditions of Contract contained within the tender documents, including payment within 30 days of valid invoice
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      The Contracting Authoritty reserves the right to require such economic operators to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23-25 of the Public Contracts Regulations 2006 and as set out in the Business Questionnaire available from the address as set out in Section 1      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the Business Questionnaire available from the address as set out in Section 1         
         Minimum Level(s) of standards possibly required:
         Set out in the selection criteria contained in the Business Questionnaire available from the address as set out in Section 1
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the Business Questionnaire available from the address as set out in Section 1         
         Minimum Level(s) of standards possibly required:
         Set out in the selection criteria contained in the Business Questionnaire available from the address as set out in Section 1      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: Not Provided
   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided      
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided
      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 19/08/2013
         Time: 13:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=66202317
GO-201378-PRO-4937913 TKR-201378-PRO-4937912
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Regulation 32A (Standstill Period) and Part 9 (Application to Court) of the Public Contract Regulations 2006   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 08/07/2013

ANNEX A