Chelmsford City Council: Electoral and Electoral Registration Printing Contract

UK-Saffron Walden: Printing and distribution services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Uttlesford District Council
       Council Offices, London Road, Saffron Walden, CB11 4ER, United Kingdom
       Tel. +44 1245606606, Email: selina.muir@chelmsford.gov.uk
       Contact: Selina Muir
       Main Address: www.delta-esourcing.com
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Electoral and Electoral Registration Printing Contract            
      Reference number: 2021/SM/UDCElect

      II.1.2) Main CPV code:
         79824000 - Printing and distribution services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Uttlesford District Council are seeking to procure printing services for its elections, polls and annual electoral registration activities.
Quality, reliability and a proven track record in printing and delivering electoral printing are key requirements.
Uttlesford District Council has an electorate of 69,000 residing at 39,000 properties, with 11,000 being postal votes.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 200,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: Electoral printing and mailing services to cover a 5 year cycle of elections although the contract will allow for an further 2 year extension.
The contract will include the printing of poll cards, postal voting packs, elector registration documents, ballot books and other related items.
Distribution of many of these items is also required.

Uttlesford District Council has an electorate of 69,000 residing at 39,000 properties, with 11,000 being postal votes. These numbers will rise slightly during parliamentary elections due to taken in from its neighbouring district – proposed Epping Forest (approx. 400 postal voters and 3,600 electors).

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-020481
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 11/01/2022

      V.2.2) Information about tenders
         Number of tenders received: 9
         Number of tenders received from SMEs: 6 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 9

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Print Image Network Limited, 04009079
             Riverside House, Yew Street, Kings Reach Business Park, Stockport, SK4 2HD, United Kingdom
             NUTS Code: UKD6
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 225,000          
         Total value of the contract/lot: 225,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=657427301

   VI.4) Procedures for review

      VI.4.1) Review body
          Chelmsford City Council
          Civic Centre, Chelmsford, CM1 1JE, United Kingdom
          Tel. +44 1245606606

      VI.4.2) Body responsible for mediation procedures
          Chelmsford City Council
          Civic Centre, Chelmsford, CM1 1JE, United Kingdom
          Tel. +44 1245606606

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 14/01/2022