City, University of London: Timetabling, Space Management and Examination Management Solution for Higher Education

UK-London: Scheduling software package.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       City University
       Northampton Square, London, EC1V 0HB, United Kingdom
       Tel. +44 2070408003, Email: david.burrows@city.ac.uk
       Contact: David Burrows
       Main Address: www.city.ac.uk, Address of the buyer profile: https://www.delta-esourcing.com
       NUTS Code: UKI31

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Timetabling, Space Management and Examination Management Solution for Higher Education            
      Reference number: 21-1017

      II.1.2) Main CPV code:
         48332000 - Scheduling software package.
            FA01-6 - For educational use


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: City, University of London seeks a capable and experiences supplier to provide a higher-education Timetabling, Space Management and Examination Scheduling Solution

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 640,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI31 - Camden and City of London
   
      Main site or place of performance:
      Camden and City of London
             

      II.2.4) Description of the procurement: City, University of London seeks a capable and experienced supplier to provide, implement and support a Student Timetabling, Space Management (room booking) and Examination Scheduling Solution.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: Yes
         Description of these options:Option to extend the contract up to a maximum of 24 months.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7FQG247EE8


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-008899
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 21-1017    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 16/12/2021

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: 2 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Semestry Limited, SC447528
             Netherdale Industrial Estate, Galashiels, TD1 3EY, United Kingdom
             Internet address: https://semestry.com/
             NUTS Code: UKM
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 500,000          
         Total value of the contract/lot: 640,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

City intends to include a Preferred Bidder Phase between notification of intention to award and contract conclusion. Please see procurement documentation for the details of timescales and process.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=653987952

   VI.4) Procedures for review

      VI.4.1) Review body
          City University
          Northampton Square, London, EC1V 0HB, United Kingdom
          Tel. +44 2070408022, Email: david.burrows@city.ac.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: City, University of London shall incorporate a standstill period of a minimum of 10 (ten) calendar days between notification of intention to enter the Preferred Bidder Phase and the commencement of the Preferred Bidder Phase as stipulated in the Public Contracts Regulations 2015 to allow unsuccessful bidders the opportunity to appeal the Preferred Bidder decision. Please see the procurement documentation for the dates, timelines and process.

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 04/01/2022