Borough Council of King's Lynn & West Norfolk: West Norfolk Property Ltd - Managing Agent

UK-King's Lynn: Property management services of real estate on a fee or contract basis.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       West Norfolk Property Limited
       Borough Council of King's Lynn & West Norfolk, Kings Court, Chapel Street, King's Lynn, PE30 1EX, United Kingdom
       Tel. +44 1553616200, Email: procurementtenders@west-norfolk.gov.uk
       Contact: Procurement
       Main Address: www.west-norfolk.gov.uk
       NUTS Code: UKH16

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: West Norfolk Property Ltd - Managing Agent            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         70330000 - Property management services of real estate on a fee or contract basis.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: West Norfolk Property Limited intends to procure managing agents to find suitable tenants; set up the tenancy agreements; arrange rent collection; carry out periodic inspections; arrange and manage repairs, and provide customer services.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 200,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH16 - North and West Norfolk
   
      Main site or place of performance:
      North and West Norfolk
             

      II.2.4) Description of the procurement: West Norfolk Property Limited is a company wholly owned by the Borough Council of King’s Lynn and West Norfolk which has been set up to hold private rented housing in the borough in order to increase the supply of good quality, professionally managed and more secure private rented housing in the area.
This tender is to procure managing agents to find suitable tenants; set up the tenancy agreements; arrange rent collection; carry out periodic inspections; arrange and manage repairs, and provide customer services.

      II.2.5) Award criteria:
      Quality criterion - Name: Market Report (Method Statement 4) / Weighting: 10
      Quality criterion - Name: Case Studies & Added Value (Method Statement 5) / Weighting: 10
      Quality criterion - Name: Details of persons delivering service (Method Statement 6) / Weighting: 10
      Quality criterion - Name: Policies & Procedures (Method Statement 7) / Weighting: 15
      Quality criterion - Name: Dealing with tenancy breaches (Method Statement 8) / Weighting: 5
      Quality criterion - Name: Client Accounting and Reporting (Method Statement 9) / Weighting: 10
                  
      Cost criterion - Name: Management fee as a percentage of rent collected / Weighting: 35
      Cost criterion - Name: Hourly Rates for additional services / Weighting: 5
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/95263G3AU2


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-018742
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: BCKLWN208    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 24/09/2021

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Touchstone Corporate Property Services Limited, 04695692
             80 Cheapside, London, EC2V 6EE, United Kingdom
             Tel. +44 1553616200, Email: jon.clark@touchstoneresi.co.uk
             NUTS Code: UKI
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 200,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=647140283

   VI.4) Procedures for review

      VI.4.1) Review body
          Borough Council of King's Lynn & West Norfolk
          Kings Court, Chapel Street, King's Lynn, PE30 1EX, United Kingdom
          Tel. +44 1553616200, Email: monitoringofficer@west-norfolk.gov.uk
          Internet address: www.west-norfolk.gov.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 29/11/2021