Birmingham 2022: Live Sites Delivery CCE.CCQ.LIV.002

UK-Birmingham: Recreational, cultural and sporting services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Birmingham Organising Committee for the 2022 Commonwealth Games Ltd
       1 Brindley Place, Birmingham, B1 2JB, United Kingdom
       Tel. +44 7951735849, Email: procurement@birmingham2022.com
       Main Address: https://www.birmingham2022.com/, Address of the buyer profile: https://www.delta-esourcing.com/respond/7TDY3Y4Y38
       NUTS Code: UKG3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Live Sites Delivery CCE.CCQ.LIV.002            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         92000000 - Recreational, cultural and sporting services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Ceremonies, Culture and Queen’s Baton Relay (CCQ) Division of the OC is seeking a suitably experienced and qualified team to provide comprehensive overall planning, project management, design, production and delivery of the Live Sites programmes.

The Supplier will provide a full-service solution to plan, manage, operationalise and deliver the Live Sites across the Games, including:

•Strategic and operations planning, in line with budget and programme constraints
•Sourcing and supply of all production and technical elements
•Workforce planning and implementation
•Content planning, management and implementation
•Internal and external stakeholder liaison and alignment
•Procurement of additional services where necessary
•Games-time Live Sites delivery, maintenance and decommissioning

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 3,000,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG3 - West Midlands
   
      Main site or place of performance:
      West Midlands
             

      II.2.4) Description of the procurement: The Ceremonies, Culture and Queen’s Baton Relay (CCQ) Division of the OC is seeking a suitably experienced and qualified team to provide comprehensive overall planning, project management, design, production and delivery of the Live Sites programmes.

The Supplier will provide a full-service solution to plan, manage, operationalise and deliver the Live Sites across the Games, including:

•Strategic and operations planning, in line with budget and programme constraints
•Sourcing and supply of all production and technical elements
•Workforce planning and implementation
•Content planning, management and implementation
•Internal and external stakeholder liaison and alignment
•Procurement of additional services where necessary
•Games-time Live Sites delivery, maintenance and decommissioning

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 224-551993
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: CCE.CCQ.LIV.002    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 25/08/2021

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Outdoor Digital Productions Ltd, 13447465
             9-10 Pittman Way, Preston, PR2 9ZG, United Kingdom
             NUTS Code: UKG
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 3,000,000          
         Total value of the contract/lot: 3,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority (CA) considers that this contract may be suitable for economic operators that are SMEs. However, any selection of tenderers will be based solely on the criteria set out for the procurement. The CA considers that this contract may be suitable for economic operators that are SMEs. However, any selection of tenderers will be based solely on the criteria set out for the procurement.
In the event that public sector organisations request planning or operationalisation support for their Live Sites, this is a service that the CA would expect the Supplier to be able to offer. Additional set rate card will be part of the tender response for information only however such service will not be covered by the Contracting Authority's contract with the Supplier.
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   VI.4) Procedures for review

      VI.4.1) Review body
          Royal Courts of Justice
          The Strand, London, WC1A 2LL, United Kingdom

      VI.4.2) Body responsible for mediation procedures
          Birmingham Organising Committee for the 2022 Commonwealth Games Ltd
          One Brindley Place, Birmingham, B1 2JB, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 03/11/2021