Epping Forest District Council: Minor Works and Maintenance of Watercourses and Related Assets

UK-Epping: Repair and maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Epping Forest District Council
       Civic Offices, 323 High Street, Epping, CM16 4BZ, United Kingdom
       Tel. +44 1376551414, Email: dan.montague@braintree.gov.uk
       Contact: Daniel Montague
       Main Address: www.eppingforestdc.gov.uk
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Minor Works and Maintenance of Watercourses and Related Assets            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         50000000 - Repair and maintenance services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Epping Forest District Council are seeking a Contractor to maintain watercourses and related assets, including four flood storage areas in the Epping Forest District. The Contract will be for a period of four (4) years. The successful Contractor will also be required to provide out-of-hours flooding emergency response and sandbag supply service. The contract contains both routine and non-routine works. Routine works comprises of, but not limited to, general clearance of debris and silt; removal of vegetation; watercourse re-grading; jetting/rodding of piped watercourses; and annual maintenance of mechanical components. Non-routine works comprises of, but not limited to, headwall construction and other small retaining wall and embankment strengthening works; supply and installation of precast concrete culverts, manholes, silt traps, inlets and grilles; general lopping or removal of trees; repair of wooden and metal railings; grass cutting and surveying.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 280,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            45232451 - Drainage and surface works.
            45246410 - Flood-defences maintenance works.
            45200000 - Works for complete or part construction and civil engineering work.
            45246400 - Flood-prevention works.
            50000000 - Repair and maintenance services.
            44163110 - Drainage pipes.
            77314000 - Grounds maintenance services.


      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: Epping Forest District Council has a responsibility to maintain watercourses and related assets including four flood storage areas. The Council also provides an out-of-hours flooding emergency response service. The successful Contractor will be required to hold a stack of 1000 pre-filled sandbags and to provide a 24-hour emergency attendance service, 365 days a year.
The contract contains both routine and non-routine works. Routine works comprises of, but not limited to, general clearance of debris and silt; removal of vegetation; watercourse re-grading; jetting/rodding of piped watercourses; and annual maintenance of mechanical components. Non-routine works comprises of, but not limited to, headwall construction and other small retaining wall and embankment strengthening works; supply and installation of precast concrete culverts, manholes, silt traps, inlets and grilles; general lopping or removal of trees; repair of wooden and metal railings; grass cutting and surveying.
Routine works on average make up 65% annually, whilst non-routine works on average make up 35% annually. These percentages may fluctuate given the number and magnitude of any flooding events throughout the life of the contract. No level of expenditure is guaranteed by the Council.

      II.2.5) Award criteria:
      Quality criterion - Name: Listed in Tender Documentation / Weighting: 40
                  
      Cost criterion - Name: Price / Weighting: 60
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-010161
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/08/2021

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 2

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Hugh Pearl (Land Drainage) Ltd, 00558951
             New Farm, Bobbingworth, Ongar, CM50DJ, United Kingdom
             Tel. +44 1277890274, Email: admin@hughpearl.co.uk
             NUTS Code: UK
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 280,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=637611982

   VI.4) Procedures for review

      VI.4.1) Review body
          High Court, Royal Courts of Justice
          The Strand, London, WC2A 2LL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the
contract is communicated to tenderers.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by
a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Generally, such action
must be brought within 30 days form the date the aggrieved party knew or ought to have known about the breach.

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 26/10/2021