Peterborough City Council : Provision of Personal Care and Support Services to Adults in Community Based Settings

UK-Peterborough: Health and social work services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Peterborough City Council
      2nd Floor, Town Hall, Bridge Street, Peterborough, PE1 1HQ, United Kingdom
      Tel. +44 1733452492, Email: lucia.hedderley@peterborough.gov.uk, URL: http://www.peterborough.gov.uk/

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of Personal Care and Support Services to Adults in Community Based Settings
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 25

         Region Codes: UKH11 - Peterborough         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators

         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                        
            Estimated value excluding VAT: 20,000,000
            Currency: GBP
                              
      II.1.5)Short description of the contract or purchase:
      Health and social work services. 1. Peterborough City Council (“the Authority”) invites registered Domiciliary & Home Care Support Providers with relevant skills and experience to Tender for appointment to an outcome-based Framework Agreement to provide personal care and support to adults within Peterborough (“the Service”).

2. The Framework Agreement is anticipated to commence on or around the 1st October 2013 and shall continue for an initial period of two years with the option to extend up to 2 further 1 year increments.

3. The Framework Agreement will be outcome-based and utilising the ADASS Eastern Region Terms & Conditions of Contract and associated outcomes and service specifications.

4. Providers must demonstrate a track record of reliability, quality service provision and the ability to meet the needs of adults with a diverse range of care needs, disabilities and complex health needs, including those Service Users for whom English is a second language. The Service must operate from premises located within the boundaries of the Authority.

5. Providers are sought for the following specialisms:

Personal Care & Support for Service Users with Mental Health needs
Personal Care & Support for Older People
Personal Care & Support for Service Users with Learning Disabilities & Autism
Personal Care & Support for Service Users with Physical & Sensory Impairment
Personal Care & Support for Service Users suitable for Reablement
Personal Care & Support for Service Users within a Live-In Support/Supported Livings setting (this may also include delivery of personal care to Service Used based within Extra Care & Sheltered housing settings)

6. Care is expected be delivered across the full spectrum of community based settings including (but not limited to) Service Users homes, Extra Care/Sheltered schemes and Supported Living environments.

7. Providers will be expected to work closely with both Service Users and the Authority to ensure delivery of person centred, personalised care in line with the Personalisation and Prevention Agenda of Peterborough City Council and will include provision to individuals with Direct Payments & Personal Budgets as well as the Authorities managed service provision.

8. The Authority anticipates appointing a number of Providers to the Framework within each specialism and providers may apply to provide care in more than one specialist area. Appointment to the Framework shall not constitute a guarantee of any minimum level of work for any Provider or that any appointed Provider shall be awarded any work at all.
         
      II.1.6)Common Procurement Vocabulary:
         85000000 - Health and social work services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      A one stage Open Tender process to procure a Framework Agreement for Provision of Personal Care and Support Services (Homecare) to Adults in Community Based Settings. The contract will be let for an initial period of two years, with an option to extend by 2 further increments of one year, i.e. 2+1+1 up to the maximum of 4 years.         
         Estimated value excluding VAT: 25,000,000
         Currency: GBP
                        
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      As detailed in tender documents when released
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      As detailed in tender documents when released
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      As detailed in tender documents when released
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed in tender documents when released         
         Minimum Level(s) of standards possibly required:
         As detailed in tender documents when released
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed in tender documents when released         
         Minimum Level(s) of standards possibly required:
         As detailed in tender documents when released      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: LH0001      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 28/06/2013
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 29/07/2013
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 120
      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: Dependent upon if contract extension periods are utilised 2015 if not extended, 2016 or 2017 if the 1 year extensions are utilised
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Potential Providers are advised of the following instructions:

The tender for this provision will be carried out as a one-stage Open process combining a Pre-Qualifying Questionnaire and a Tender bid, only providers who pass the Pre-Qualifying element will have the rest of their bid assessed.

The deadline for Providers to advise the Authority of Expressions of Interest is Noon on 28th June 2013 and during this time period there are no other documents available or for Providers to download. Providers should register on Delta at www.delta-esourcing.com and add the following access code to become part of our supplier list 8M289C7BU4 .

All Providers must express an interest on or before Noon on 28th June 2013 to be sent the full Invitation to Tender pack. The pack will contain full details of the requirement, the evaluation process and the tender timetable the Authority will be following, this is currently anticipated to be despatched during the week commencing 1st July 2013 and the tender closing deadline is anticipated to be week commencing 29th July 2013.

All documentation for the tender will be issued using the Delta esourcing portal only and all bidders questions will be managed and answered through the portal.

If your organisation is already registered on Delta you do not need to register again, please login using your existing username and password, go to your Response Manager and add the following access code: 8M289C7BU4 .

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

The services to which the procurement relates fall within Part B of Schedule 3 of the Public Contracts Regulations 2006 (as amended) ("the Regulations") and Annex IIB to Council Directive 2004/18/EC. This is a voluntary notice exempt from the normal OJEU regulations and as such the Authority reserves the right to follow timescales which are different to the standard open procedure.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=63113852
GO-2013612-PRO-4871813 TKR-2013612-PRO-4871812
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Peterborough City Council
      Town Hall, Bridge Street, Peterborough, PE1 1HQ, United Kingdom
      Tel. +44 1733452492, Email: lucia.hedderley@peterborough.gov.uk

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 12/06/2013

ANNEX A