Medway Council : Housing Related Support – Accommodation and Floating Support for Domestic Abuse

UK-Chatham: Social work and related services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Medway Council
      Gun Wharf, Dock Road, Chatham, ME4 4TR, United Kingdom
      Tel. +44 1634337402, Fax. +44 1634331720, Email: tenders@medway.gov.uk, URL: www.medway.gov.uk
      Contact: Phyllis Thompson

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Housing Related Support – Accommodation and Floating Support for Domestic Abuse
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 25

         Region Codes: UKJ41 - Medway         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Social work and related services. Social services. Community action programme. Accommodation services. Domestic Abuse Accommodation and Floating Support commissioned by Medway Council

Medway’s vision for Housing Support is to improve the quality of life of vulnerable socially excluded people living in the borough through the delivery of preventative housing support services and to make Medway a place where people are able to achieve their potential for independent living.

Housing Support for vulnerable people in Medway has 3 identified overarching aims. These are:

Delivering independence and preventing homelessness: this is through providing housing support in supported housing, or through floating support, giving people the opportunity to stabilise their lives and move on.

Creating opportunities: this is through offering vulnerable and socially excluded people the chance to improve their quality of life and increase their independence.

Providing effectively managed services and value for money: This is through delivering high quality, strategically required services that are well managed, cost effective, work well with other support and care services and put service users at the heart of service delivery.
         
      II.1.6)Common Procurement Vocabulary:
         85300000 - Social work and related services.
         
         85320000 - Social services.
         
         85322000 - Community action programme.
         
         98341000 - Accommodation services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      £860,000 over 5 years for 3 lots         
         Estimated value excluding VAT: 860,000
         Currency: GBP
                        
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                   
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
            
      Lot No: 1
      Title: Floating Support

      1)Short Description:      
      The council wishes to commission a 70 hours per week non-accommodation based service (Floating Support) for victims of domestic abuse. The provider will be expected to deliver support flexibly to individuals in their “own” accommodation (permanent and temporary) or at community based venues for access to Self Led Support. The provider will be required to organise and publicise details of these venues to all current service users which will be updated on a regular basis.

      2)Common Procurement Vocabulary:
         85300000 - Social work and related services.
         
      3)Quantity Or Scope:      
      70 Hours per week            
         If known, estimated cost of works excluding VAT: 280,900
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Accommodation Support

      1)Short Description:      
      The council wishes to commission a number of accommodation based services Refuge 6 units, predominately for BME specialist support, and Medway 8 units providing short term housing related support to woman with support needs

Aims of service:

To provide support in a safe and stable environment

To assess the needs of individuals and provide an agreed planned programme of support, detailed in a support plan, working with the service user and other agencies as applicable to enable holistic service delivery

To enable individuals to move on and maximise their independence and maintain a tenancy

To facilitate access to other services as appropriate such as health related services, benefits, education, employment and social care

Facilitates access to rehabilitation/specialist services dependent on need.

To provide 6 weeks floating support when clients leave the service when a positive move on has been achieved, where required

      2)Common Procurement Vocabulary:
         85300000 - Social work and related services.
                  98341000 - Accommodation services.
         
      3)Quantity Or Scope:      
      Refuge - 6 units
Medway - 8 Units            
         If known, estimated cost of works excluding VAT: 577,555
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Combination of Lot 1 and 2

      1)Short Description:      
      Annual price for providing all service parts, including any discount of economies of scale to be offered if awarded both service parts.

      2)Common Procurement Vocabulary:
         85300000 - Social work and related services.
                  98341000 - Accommodation services.
         
      3)Quantity Or Scope:      
      Annual price for providing all service parts, including any discount of economies of scale to be offered if awarded both service parts.               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      See Tender Documentation
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      See Tender Documentation
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      See Tender Documentation
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         See Tender Documentation         
         Minimum Level(s) of standards possibly required:
         See Tender Documentation
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         See Tender Documentation         
         Minimum Level(s) of standards possibly required:
         See Tender Documentation      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 13/PE/0233      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 22/07/2013
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 23/07/2013
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 5 years from date of contract start
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=62824981
GO-2013613-PRO-4874993 TKR-2013613-PRO-4874992
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Medway Council
      Gun Wharf, Dock Road, Chatham, ME4 4TR, United Kingdom
      Tel. +44 1634337402, Fax. +44 1634331720, Email: tenders@medway.gov.uk, URL: www.medway.gov.uk

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 13/06/2013

ANNEX A