University of Exeter : Framework Agreement for the Supply of Goods to University of Exeter Retail Outlets

UK-Exeter: Food, beverages, tobacco and related products.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      University of Exeter
      Procurement Services,, Northcote House, Queens DrivePool Gate, Exeter, EX4 4SB, United Kingdom
      Tel. +44 1392661000, URL: www.exeter.ac.uk, URL: https://in-tendhost.co.uk/universityofexeter/aspx/Home
      Contact: https://in-tendhost.co.uk/universityofexeter/aspx/Home
      Electronic Access URL: https://in-tendhost.co.uk/universityofexeter/aspx/Home
      Electronic Submission URL: https://in-tendhost.co.uk/universityofexeter/aspx/Home

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Other: Higher Eductation

   I.3) Main activity:
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Framework Agreement for the Supply of Goods to University of Exeter Retail Outlets
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKK - SOUTH WEST (ENGLAND)         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      

            Framework agreement with a single operator
         Duration of the framework agreement:
            Duration in year(s): 2             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 100,000 and 3,000,000
            Currency: GBP
            
         Frequency and value of the contracts to be awarded: Daily £0-5000
            
      II.1.5)Short description of the contract or purchase:
      Food, beverages, tobacco and related products. The University of Exeter is looking for a supplier to provide wholesaler services to the 6 retail outlets based in Exeter which are run by its Campus Services department. The estimated spend with our current wholesaler is approximately £2.5 million over a four year period. The Successful tenderer will be expected to supply a range of goods including Beers, Wines and Spirits, Household goods, Crisps, Soft Drinks and a range of International items. A weekday delivery service is expected along with an option to brand the Universities off site outlets.

Further information including all tender documents can be obtained by registering on the University's in-Tend portal - https://in-tendhost.co.uk/universityofexeter/aspx/Home

The deadline for tender submissions is the 25th July 2013 at midday.
         
      II.1.6)Common Procurement Vocabulary:
         15000000 - Food, beverages, tobacco and related products.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The University of Exeter is looking for a supplier to provide wholesaler services to the 6 retail outlets based in Exeter which are run by its Campus Services department. The estimated spend with our current wholesaler is approximately £2.5 million over a four year period. The Successful tenderer will be expected to supply a range of goods including Beers, Wines and Spirits, Household goods, Crisps, Soft Drinks and a range of International items. A weekday delivery service is expected along with an option to brand the Universities off site outlets.      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 24 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      n/a
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Included with tender documents
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Included with tender documents
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Included with tender documents      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      Included with tender documents      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Included with tender documents         
         Minimum Level(s) of standards possibly required:
         Included with tender documents
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Included with tender documents         
         Minimum Level(s) of standards possibly required:
         Included with tender documents      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: UOE/2012/065      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 25/07/2013
      Time-limit for receipt of requests for documents or for accessing documents: 11:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 25/07/2013
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 60
      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=62772265
GO-201367-PRO-4861476 TKR-201367-PRO-4861475
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      University of Exeter
      Legal Department, Streatham Farm, Prince of Wales Road, Exeter, EX44QH, United Kingdom
      Tel. +44 1392661000

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 07/06/2013

ANNEX A