Essex Police, Fire and Crime Commissioner Fire and Rescue Authority: Contract for the Provision of a Replacement Control Systems Solution

UK-Rivenhall: Communications network.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Essex Police, Fire and Crime Commissioner Fire and Rescue Authority
       Service Headquarters Kelvedon Park, London Road, Rivenhall, CM8 3HB, United Kingdom
       Tel. +44 1376576000, Email: contracts@essex-fire.gov.uk
       Main Address: https://www.essex-fire.gov.uk, Address of the buyer profile: www.essex-fire.gov.uk
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local agency/office

   I.5) Main activity:
      Other activity: Emergency Services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Contract for the Provision of a Replacement Control Systems Solution            
      Reference number: ECFRS00161

      II.1.2) Main CPV code:
         32412000 - Communications network.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Contract award notice for the provision and implementation of both a replacement ESN ready/future proofed Computer Aided Dispatch System (CAD) and Integrated Communication and Control System (ICCS) for Essex County Fire and Rescue Service. The contract is for the contractor to implement and install both CAD & ICCS systems and to maintain and provide support for those systems over the duration of the contract.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,901,808
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            32000000 - Radio, television, communication, telecommunication and related equipment.
            32412100 - Telecommunications network.
            32500000 - Telecommunications equipment and supplies.
            32510000 - Wireless telecommunications system.
            32523000 - Telecommunications facilities.
            32524000 - Telecommunications system.
            32552000 - Electrical apparatus for line telephony or line telegraphy.
            32570000 - Communications equipment.
            32571000 - Communications infrastructure.
            32573000 - Communications control system.
            48100000 - Industry specific software package.
            42961400 - Dispatch system.
            35710000 - Command, Control, Communication and Computer systems.
            50000000 - Repair and maintenance services.
            50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment.
            50312000 - Maintenance and repair of computer equipment.
            50323000 - Maintenance and repair of computer peripherals.
            50324100 - System maintenance services.
            50332000 - Telecommunications-infrastructure maintenance services.
            50333000 - Maintenance services of radio-communications equipment.
            50334400 - Communications system maintenance services.
            72000000 - IT services: consulting, software development, Internet and support.


      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: Provision and implementation of both a replacement ESN ready/future proofed Computer Aided Dispatch System (CAD) and Integrated Communication and Control System (ICCS) for Essex County Fire and Rescue Service.
The main deliverables of the solution will include the following:
• provision of all infrastructure components;
• provision of the core command and control software;
• provision of all primary and secondary control room operator equipment;
• integration with all the Authority’s interfaces to the core command and control software;
• provision of operational services throughout the life of the contract.
In addition to replacing the current core command and control software, the Authority is seeking an innovative, location agnostic control room solution, that will support current and future exploitation of digital technology, integration with incident command and digital asset/evidence management systems, and the opportunity to exploit collaboration, resilience and business continuity arrangements with at least one other partner Fire and Rescue Service.
The solution will also need to support the latest Airwave and ESN technologies for critical voice and data, as and when they become available.
It must be location agnostic and where possible, based on a Software as a Service (SaaS) model, in order to provide maximum flexibility and scope to exploit resilience and business continuity opportunities with other fire and rescue services, and future technological developments e.g. Next Generation 999 and digital technology.
It must support future strategic objectives with any other FRS's, including procedures to share risk data for over the border incidents, processes and procedures for the receipt of emergency calls and mobilisation of each other’s resources, procedures for the joint response to a critical or major incident that exceeds the capability of one fire control room solution, and the sharing of incident data with partner agencies using Multi-Agency Incident Transfer (MAIT). Bidders are referred to the procurement documents for the full requirements.
In summary, the successful bidder will be required to provide:
(i) hardware, (including, but not limited to) workstation and server based hardware;
(ii) core command and control software; and (iii) maintenance and support services throughout the duration of the contract.
The Authority is seeking solutions that are ideally location agnostic that will provide for integration and resilience arrangements.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 70
                  
      Cost criterion - Name: Whole life costs / Weighting: 30
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:The initial contract term shall be for a period of five (5) years from the go live date. The Authority will have the option to extend the contract beyond the initial five (5) year term for any period or periods of up to five (5) years in twelve (12) or twenty-four (24) month blocks for a maximum contract term of 10 years.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Competitive procedure with negotiation


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 164-399630
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: FIRE0449    
   Lot Number: Not Provided    
   Title: Contract for the Provision of a Replacement Control Systems Solution

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 10/09/2021

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 6

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Airwave Solutions Ltd, 03985643
             Nova South, 160 Victoria Street, London, SW1E 5LB, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 2,901,808
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=625682232

   VI.4) Procedures for review

      VI.4.1) Review body
          Royal Courts of Justice
          The Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 1376576000, Email: contracts@essex-fire.gov.uk

      VI.4.2) Body responsible for mediation procedures
          Essex Police, Fire and Crime Commissioner Fire and Rescue Authority
          Essex, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulation 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

      VI.4.4) Service from which information about the review procedure may be obtained
          Essex Police, Fire and Crime Commissioner Fire and Rescue Authority
          Kelvedon Park, London Road, Rivenhall, Rivenhall, CM8 3HB, United Kingdom
          Tel. +44 1376576000

   VI.5) Date of dispatch of this notice: 23/09/2021