Lewisham Homes: Contract for Gas, Solid Fuel & Non-Gas Heating Servicing, Repairs, Maintenance and Installations.

UK-London: Repair and maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Lewisham Homes Limited
       Laurence House, 1 Catford Road, London, SE6 4FN, United Kingdom
       Tel. +44 02038890640, Email: Procurement@lewishamhomes.org.uk
       Contact: Procurement Team
       Main Address: www.lewishamhomes.org.uk
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Contract for Gas, Solid Fuel & Non-Gas Heating Servicing, Repairs, Maintenance and Installations.            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         50000000 - Repair and maintenance services.
            KA06-7 - For the gas industry
            FG04-1 - For heating
            DA42-7 - Including installation


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The contract will be for the provision of Gas, Solid Fuel & Non-Gas Heating Servicing, Repairs, Maintenance and Installations for our communal, private sector let & domestic properties in the Borough of Lewisham. The contract will be divided into two lots and client wishes to appoint two contractors, one for each lot. Each contractor can only be awarded one lot, they are welcome to bid for both lots however they will only be awarded the lot that they have scored highest on (assuming they score the highest on both lots). The contract for each lot will be for a primary term of 5 years with an option at the discretion of the client for a 5 year extension subject to the satisfactory performance of the contract and the consistent achievement of the Key Performance Indicators (KPIs). The contract will be governed by the JCT Measured Term 2016 Terms and Conditions along with the clients Schedule of Amendments superseding these where applicable.

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                  
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 15,685,670
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Contract for the provision of Gas, Solid Fuel & Non-Gas Heating Servicing, Repairs, Maintenance and Installations for All Communal Heating Properties and Domestic Heating Address detailed in Appendix 18 "Lot 1 Domestic" tab.   
      Lot No:1

      II.2.2) Additional CPV code(s):
            50000000 - Repair and maintenance services.
               KA06-7 - For the gas industry
               FG04-1 - For heating


      II.2.3) Place of performance
      Nuts code:
      UKI44 - Lewisham and Southwark
   
      Main site or place of performance:
      Lewisham and Southwark
             

      II.2.4) Description of the procurement: This is an OJEU two stage restricted process. At the SQ stage tenderers will confirm what lots they are bidding for. Answers to part 1 and part 2 will be checked for compliance, the project specific questions will be scored in line with our scoring criteria detailed within the procurement documents and the top 5 highest scoring suppliers for each lot (subject to passing all compliance questions) will be invited to tender. The tenderers will then have to complete the ITT questions for the applicable lot/s, submit their prices for the applicable lot/s and the contract for each lot will be awarded to the tenderer that has the highest weighted score given the scoring criteria. Tenderers can only be awarded one lot, if they are the top scoring for both lots then they will be awarded the lot that they have scored highest on and the other lot will be awarded to the second highest scoring supplier. Value of the lot is inclusive of the possible extension.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60
                  
      Cost criterion - Name: Price / Weighting: 40
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:Lewisham Homes has the option of extending the contract by another 5 years taking it to a 10 year contract. This will be based on satisfactory performance of the contract and consistent achievement of the KPIs through the primary term of the contract (first 5 years).

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: The contract will be governed by the JCT Measured Term 2016 with our Schedule of Amendments superseding where applicable.

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Contract for the provision of Gas, Solid Fuel & Non-Gas Heating Servicing, Repairs Maintenance and installations for all Private Sector Lets and Domestic Heating Addresses detailed in Appendix 18 "Lot 2 Domestic" tab with the Borough of Lewisham   
      Lot No:2

      II.2.2) Additional CPV code(s):
            50000000 - Repair and maintenance services.
               KA06-7 - For the gas industry
               FG04-1 - For heating


      II.2.3) Place of performance
      Nuts code:
      UKI44 - Lewisham and Southwark
   
      Main site or place of performance:
      Lewisham and Southwark
             

      II.2.4) Description of the procurement: This is an OJEU two stage restricted process. At the SQ stage tenderers will confirm what lots they are bidding for. Answers to part 1 and part 2 will be checked for compliance, the project specific questions will be scored in line with our scoring criteria detailed within the procurement documents and the top 5 highest scoring suppliers for each lot (subject to passing all compliance questions) will be invited to tender. The tenderers will then have to complete the ITT questions for the applicable lot/s, submit their prices for the applicable lot/s and the contract for each lot will be awarded to the tenderer that has the highest weighted score given the scoring criteria. Tenderers can only be awarded one lot, if they are the top scoring for both lots then they will be awarded the lot that they have scored highest on and the other lot will be awarded to the second highest scoring supplier. Value of the lot is inclusive of the possible extension.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60
                  
      Cost criterion - Name: Price / Weighting: 40
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:Lewisham Homes has the option of extending the contract by another 5 years taking it to a 10 year contract. This will be based on satisfactory performance of the contract and consistent achievement of the KPIs through the primary term of the contract (first 5 years).

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: The contract will be governed by the JCT Measured Term 2016 with our Schedule of Amendments superseding where applicable.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 048-114846
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: 1    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 18/06/2021

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             BSW Heating Ltd, 1047746
             3 Old Barn Lane, Surrey, United Kingdom
             NUTS Code: UKI44
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 8,189,590
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: Not Provided    
   Lot Number: 2    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 10/06/2021

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Smith and Byford Limited, 01074356
             St George House, Surrey, United Kingdom
             NUTS Code: UKI44
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 7,496,080
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=607208136

   VI.4) Procedures for review

      VI.4.1) Review body
          Cabinet Office
          London, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 06/07/2021