Birmingham 2022: OFFICE FIT-OUT and TOTAL FACILITIES MANAGEMENT

UK-Birmingham: Building and facilities management services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Birmingham Organising Committee for the 2022 Commonwealth Games Ltd
       One Brindley Place, Birmingham, B1 2JB, United Kingdom
       Tel. +44 7951735849, Email: Charlotte.Davidson@birmingham2022.com
       Contact: Charlotte Davidson
       Main Address: www.birmingham2022.com
       NUTS Code: UKG3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: OFFICE FIT-OUT and TOTAL FACILITIES MANAGEMENT            
      Reference number: PRO.WKF.0017

      II.1.2) Main CPV code:
         79993000 - Building and facilities management services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: A combination of services and minor works requirements:
Project management, design and build, refurbishment/fit-out works at Birmingham 2022 Games Headquarters, One Brindley Place, Birmingham, B1 2JB; and Total Facilities Management at the same address until December 2022.
With the optional inclusion, on a call-off basis of:
Project management, design and build, refurbishment/fit-out works at additionally required accommodation (UAC, additional staff accommodation); and
TFM at additionally required accommodation (UAC, additional staff accommodation); and subsequent dilapidations review/ works at the culmination of our lease at One Brindley Place and at additionally required accommodation (UAC, additional staff accommodation).

OC envisions a JCT contract for the fit-out, and a services contract for TFM; these will be developed through the Dialogue process.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,400,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG - WEST MIDLANDS (ENGLAND)
   
      Main site or place of performance:
      WEST MIDLANDS (ENGLAND)
             

      II.2.4) Description of the procurement: Competitive Dialogue Tender process under PCR2015, seeking sponsorship offers, for the provision of:
Project management, design and build, refurbishment/fit-out works at Birmingham 2022 Games Headquarters, One Brindley Place, Birmingham, B1 2JB; and Total facilities management for One Brindley Place, up until December 2022.

With the optional inclusion, on a call-off basis of:
Project management, design and build, refurbishment/fit-out works at additionally required accommodation (UAC, additional staff accommodation); and
Total facilities management at additionally required accommodation (UAC, additional staff accommodation); and
Subsequent dilapidations review/ works at the culmination of our lease at One Brindley Place and at the additionally required accommodation (UAC, additional staff accommodation).

OC envisions a JCT contract for the fit-out, and a services contract for TFM; these will be developed through the Dialogue process.

      II.2.5) Award criteria:
      Quality criterion - Name: Technical / Weighting: 40
      Quality criterion - Name: Social Value / Weighting: 10
                  
      Cost criterion - Name: Financial / Weighting: 50
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: The range of the estimated contract value for both requirements is £2,000,000 to £4,000,000
Commercial model and scopes of works and services will be developed through the Dialogue process.
OC envisions a JCT contract for the fit-out, and a services contract for TFM; these will be developed through the Dialogue process.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Competitive Dialogue


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2019/S 244-600356
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: PRO.WKF.0017    
   Lot Number: Not Provided    
   Title: Office Fit-Out and Total Facilities Management

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/02/2021

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 1          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Derwent Facilities Management Ltd, 07264667
             1 Centro Place, Pride Park, Derby, DE24 8RF, United Kingdom
             NUTS Code: UKF11
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 1,400,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: Yes
                  Value or proportion likely to be subcontracted to third parties:
                  
                  Proportion: 20%                   
         Short description of the part of the contract to be subcontracted:
          Fit-Out - Construction and Decoration Elements          
Section VI: Complementary information

   VI.3) Additional information: This contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of Tenderers will be based solely on the criteria set out for the procurement.

PROCUREMENT
OC is procuring the Contract(s) using the Competitive Dialogue procedure pursuant to the Public Contract(s)s Regulations 2015. OC is mindful of the resource such engagement can involve for both Tenderers and OC itself and accordingly OC has designed a streamlined Competitive Dialogue process.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=606401702

   VI.4) Procedures for review

      VI.4.1) Review body
          Royal Courts of Justice
          London, WC1A 2LL, United Kingdom
          Tel. +44 2079476000

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 29/06/2021