ESPO has published this notice through Delta eSourcing
Notice Summary |
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Title: | Property Asset Management System - 3117/13 |
Notice type: | Contract Notice |
Authority: | ESPO |
Nature of contract: | Supplies |
Procedure: | Open |
Short Description: | Leicestershire County Council is seeking to purchase a Property Asset Management System to replace their current system due to the expiry of existing hardware and software support. The system shall be an integrated solution providing the following functionality – property data, asset management, project management, supplier information, asset valuations and energy information. Please note this is not an exhaustive list and further details of the required functionality are provided within the Invitation to Tender. The system shall also have the ability to interface with the Council’s oracle system. This tender exercise is for the procurement of a Property Asset Management system. A decision will then be made on whether the system is to be internally hosted by the Council or externally hosted by a supplier. A separate procurement exercise may follow for externally hosted services. As a result tenderers must have the ability to work with any hosting provider. Whilst the winning supplier and system will initially be for use by Leicestershire County Council, tenderers should note that the shared services agenda across local government means other Councils within the East Midlands region may seek to utilise the successful tenderer’s system. These potential additional authorities cannot be named at this point but where required the successful tenderer will be expected to work with Leicestershire County Council when other parties seek to utilise the contract. It is expected that any pricing for new purchases will be in keeping with the pricing structure for Leicestershire County Council. |
Published: | 22/05/2013 14:30 |
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Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Leicestershire County Council
c/o ESPO, Barnsdale Way, Grove Park, Enderby, Leicester, LE19 1ES, United Kingdom
Tel. +44 1162657926, Fax. +44 1162944399, Email: tenders@espo.org, URL: www.espo.org
Attn: tenders@espo.org
Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
Other: Local Authority Services
I.4) Contract award on behalf of other contracting authorities:
Not Provided
Section II: Object Of The Contract: SUPPLIES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Property Asset Management System - 3117/13
II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
Purchase
Region Codes: UKF - EAST MIDLANDS (ENGLAND)
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract
II.1.5)Short description of the contract or purchase:
Database-management system. Leicestershire County Council is seeking to purchase a Property Asset Management System to replace their current system due to the expiry of existing hardware and software support. The system shall be an integrated solution providing the following functionality – property data, asset management, project management, supplier information, asset valuations and energy information. Please note this is not an exhaustive list and further details of the required functionality are provided within the Invitation to Tender. The system shall also have the ability to interface with the Council’s oracle system.
This tender exercise is for the procurement of a Property Asset Management system. A decision will then be made on whether the system is to be internally hosted by the Council or externally hosted by a supplier. A separate procurement exercise may follow for externally hosted services. As a result tenderers must have the ability to work with any hosting provider.
Whilst the winning supplier and system will initially be for use by Leicestershire County Council, tenderers should note that the shared services agenda across local government means other Councils within the East Midlands region may seek to utilise the successful tenderer’s system. These potential additional authorities cannot be named at this point but where required the successful tenderer will be expected to work with Leicestershire County Council when other parties seek to utilise the contract. It is expected that any pricing for new purchases will be in keeping with the pricing structure for Leicestershire County Council.
II.1.6)Common Procurement Vocabulary:
48612000 - Database-management system.
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.1.8)Lots:
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: No
II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Not Provided
II.2.2)Options: Yes
If yes, description of these options: The contract has the option to extend by a further 24 months.
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Starting: 01/04/2014
Completion: 31/03/2019
Information About Lots
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions:Yes
If Yes, description of particular conditions:
The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
As detailed in the Invitation to Tender
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Minimum Level(s) of standards possibly required:
As detailed in the Invitation to Tender
III.2.3)Technical capacity
Technical capacity - means of proof required
Minimum Level(s) of standards possibly required:
As detailed in the Invitation to Tender
III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: 3117
IV.3.2)Previous publication(s) concerning the same contract: Yes
Prior information notice
Notice number in OJEU: 2013/S 30 - 46865 of 12/02/2013
Other previous publications: No
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Date: 25/06/2013
Payable documents: No
IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 02/07/2013
Time: 17:00
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in days: 120
IV.3.8)Conditions for opening tenders
Not Provided
Section VI: Complementary Information
VI.1)This Is A Recurrent Procurement: Not Provided
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: Not Provided
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=60331137
GO-2013522-PRO-4822213 TKR-2013522-PRO-4822212
VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided
VI.4.2)Lodging of appeals: ESPO on behalf of Leicestershire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.5) Date Of Dispatch Of This Notice: 22/05/2013
ANNEX A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
Title: UK-Leicester: Database-management system.
I.1)Name, Addresses and Contact Point(s):
Leicestershire County Council
c/o ESPO, Barnsdale Way, Grove Park, Enderby, Leicester, LE19 1ES, United Kingdom
Tel. +44 1162657926, Fax. +44 1162944399, Email: tenders@espo.org, URL: www.espo.org
Attn: tenders@espo.org
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
Not Provided
I.4) Contract award on behalf of other contracting authorities:
Not Provided
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Property Asset Management System - 3117/13
II.1.2)Type of contract and location of works:
SUPPLIES
)Purchase
Region Codes: UKF - EAST MIDLANDS (ENGLAND)
II.1.3)Information about a framework or a dynamic purchasing system:
Not Provided
II.1.4)Short description of the contract or purchase(s):
Database-management system. Leicestershire County Council is seeking to purchase a Property Asset Management System to replace their current system due to the expiry of existing hardware and software support. The system shall be an integrated solution providing the following functionality – property data, asset management, project management, supplier information, asset valuations and energy information. Please note this is not an exhaustive list and further details of the required functionality are provided within the Invitation to Tender. The system shall also have the ability to interface with the Council’s oracle system.
This tender exercise is for the procurement of a Property Asset Management system. A decision will then be made on whether the system is to be internally hosted by the Council or externally hosted by a supplier. A separate procurement exercise may follow for externally hosted services. As a result tenderers must have the ability to work with any hosting provider.
Whilst the winning supplier and system will initially be for use by Leicestershire County Council, tenderers should note that the shared services agenda across local government means other Councils within the East Midlands region may seek to utilise the successful tenderer’s system. These potential additional authorities cannot be named at this point but where required the successful tenderer will be expected to work with Leicestershire County Council when other parties seek to utilise the contract. It is expected that any pricing for new purchases will be in keeping with the pricing structure for Leicestershire County Council.
II.1.5)Common procurement vocabulary:
48612000 - Database-management system.
II.1.6)Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.2)Total Final Value Of Contract(s)
II.2.1) Total final value of the contract(s)
Not Provided
Section IV: Procedure
IV.1) Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria: The most economically advantageous tender in terms of:
Criteria - Weighting
non-price - 70
price - 30
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: 3117
IV.3.2)Previous publication(s) concerning the same contract: Yes
Prior information notice
Notice number in OJ: 2013/S 30 - 46865 of 12/02/2013
Contract notice
Notice number in OJ: 2013/S 99 - 169336 of 24/05/2013
Section V: Award Of Contract
1: Award And Contract Value
Contract No: Not Provided
V.1)Date Of Contract Award: 04/03/2014
V.2) Information About Offers
Number Of Offers Received: 7
Number Of Offers Received By Electronic Means: Not Provided
V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
Official name: Tribal Education Ltd
Postal address: 1 – 4 Portland Square
Town: Bristol
Postal code: BS2 8RR
Country: United Kingdom
V.4)Information On Value Of Contract
Not Provided
V.5)Information about subcontracting:
The contract is likely to be subcontracted: Not Provided
Section VI: Complementary Information
VI.1)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: Not Provided
VI.2)Additional Information:
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=92772386
GO-2014318-PRO-5536833 TKR-2014318-PRO-5536832
VI.3.1)Body responsible for appeal procedures:
Not Provided
VI.3.2)Lodging of appeals: ESPO on behalf of Leicestershire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.3.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.4)Date Of Dispatch Of This Notice: 18/03/2014