Procurement: Procurement and Installation of an LED (Light Emitting Diode) Video Wall for Virtual Productions Associated Equipment and Services

UK-Egham: Motion picture and video production services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Royal Holloway and Bedford New College, known as Royal Holloway, University of London, United Kingdom
       Egham Hill, Egham, TW20 0EX, United Kingdom
       Tel. +44 1784414181, Email: procurement@rhul.ac.uk
       Contact: Procurement
       Main Address: www.rhul.ac.uk, Address of the buyer profile: www.rhul.ac.uk
       NUTS Code: UKJ25

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Procurement and Installation of an LED (Light Emitting Diode) Video Wall for Virtual Productions Associated Equipment and Services            
      Reference number: RHUL-21031

      II.1.2) Main CPV code:
         92111000 - Motion picture and video production services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Purchase, installation and calibration of a permanent Light Emitting Diode (LED) video wall and to Virtual Production industry standard, ready to integrate with existing studio PC hardware and single tracked camera solutions in a TV studio environment. Equipment to be housed initially at the National Film & Television School (NFTS) campus in Beaconsfield, Buckinghamshire, followed by a relocation to a permanent base at Royal Holloway, University of London in Egham, Surrey, approximately 12-18 months later. The requirement also includes all the accessories for the LED video wall to operate, and rigging support to enable the wall to free-stand, as well as technical training for the on-site crews at both installation sites. The requirement will cover purchases of replacement items/repairs up to a maximum value of £200,000.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 450,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            32211000 - Broadcast production equipment.
            92100000 - Motion picture and video services.


      II.2.3) Place of performance
      Nuts code:
      UKJ25 - West Surrey
   
      Main site or place of performance:
      West Surrey
             

      II.2.4) Description of the procurement: Purchase, installation and calibration of a permanent Light Emitting Diode (LED) video wall to Virtual Production industry standard, ready to integrate with existing studio PC hardware and single tracked camera solutions in a TV studio environment. Equipment to be housed initially at the National Film & Television School (NFTS) campus in Beaconsfield, Buckinghamshire, followed by a relocation to a permanent base at Royal Holloway, University of London in Egham, Surrey, approximately 12-18 months later. The requirement also includes all the accessories for the LED video wall to operate, and rigging support to enable the wall to free-stand, as well as technical training for the on-site crews at both installation sites. The requirement will cover purchases of replacement items/repairs up to a maximum value of £200,000.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: Yes
         Description of these options:Initial equipment and associated services, including relocation (est. value GBP 250,000) plus allowance of up to 200,000 GBP for replacement items/repairs

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/44SEQ72FN8


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-005421
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: RHUL-21031    
   Lot Number: Not Provided    
   Title: AWARDED: Procurement and Installation of an LED Video Wall for Virtual Productions and Associated Services

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 13/05/2021

      V.2.2) Information about tenders
         Number of tenders received: 12
         Number of tenders received from SMEs: 4 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 1          
         Number of tenders received by electronic means: 12

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Creative Technology Limited, 02039109
             Units 2-4 Manor Gate, Manor Royal, Crawley, RH10 9SX, United Kingdom
             Tel. +44 1293582000, Email: info@ctlondon.com
             NUTS Code: UKJ27
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 450,000          
         Total value of the contract/lot: 346,766.67
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=596577903

   VI.4) Procedures for review

      VI.4.1) Review body
          Royal Courts of Justice
          The Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 207947600

      VI.4.2) Body responsible for mediation procedures
          Royal Holloway and Bedford New College, known as Royal Holloway, University of London
          Egham Hill, Egham, TW20 0EX, United Kingdom
          Tel. +44 1784443044, Email: procurement@rhul.ac.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Royal Courts of Justice
          The Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 207947600

   VI.5) Date of dispatch of this notice: 04/06/2021