Financial Conduct Authority: CON-21-087 Data Mapping

UK-London: Database and operating software package.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Financial Conduct Authority
       12 Endeavour Square, London, E20 1JN, United Kingdom
       Tel. +44 2070661000, Email: isprocurement@fca.org.uk
       Contact: Lea-Rose Clarke
       Main Address: www.fca.org.uk
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Economic and financial affairs

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: CON-21-087 Data Mapping            
      Reference number: CON-21-087

      II.1.2) Main CPV code:
         48600000 - Database and operating software package.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: The FCA is establishing a contractual mechanism to support its Data Mapping requirements for a period of two years with the option to extend for an additional year. A Data Mapping tool is required by the FCA for the integration of data models. The models that are to be mapped include:

Entity-relationship diagrams for working IT systems,

Reference models (no underlying IT systems) both internal to the FCA and with external stakeholder organizations

Models of interfaces with services

Models of dataset definitions

The tool should be able to deal with large scale models. The smallest model to be mapped is expected be a dataset definition composed of a single object with circa 50 attributes. The largest model to be mapped is expected to be composed of circa 500 entities where each entity could have up to around 650 attributes. Similarly, the tool should be able to scale in terms of the number of models it can handle.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 407,788
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            72000000 - IT services: consulting, software development, Internet and support.
            48600000 - Database and operating software package.
            48610000 - Database systems.
            48611000 - Database software package.
            48612000 - Database-management system.
            72212600 - Database and operating software development services.
            72212610 - Database software development services.
            72320000 - Database services.


      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: A Data Mapping tool is required by the FCA for the integration of data models. The models that are to be mapped include:

Entity-relationship diagrams for working IT systems,
Reference models (no underlying IT systems) both internal to the FCA and with external stakeholder organizations
Models of interfaces with services
Models of dataset definitions

The tool should be able to deal with large scale models. The smallest model to be mapped is expected be a dataset definition composed of a single object with circa 50 attributes. The largest model to be mapped is expected to be composed of circa 500 entities where each entity could have up to around 650 attributes. Similarly, the tool should be able to scale in terms of the number of models it can handle.

      II.2.5) Award criteria:
                  
      Cost criterion - Name: Price / Weighting: 40
      Cost criterion - Name: Technical / Weighting: 60
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:This contract term is for two (2) years with the option to extend by a further one (1) year.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below (please complete Annex D1)


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 193-467900
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: CON-21-087    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 20/04/2021

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Threadneedle Software Limited, 07485799
             34 Copse Wood Way, Northwood, Middlesex, HA6 2UA, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 407,788          
         Total value of the contract/lot: 407,788
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=593754335

   VI.4) Procedures for review

      VI.4.1) Review body
          The Financial Conduct Authority
          12 Endeavour Square, London, E20 1JN, United Kingdom
          Internet address: https://www.fca.org.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 18/05/2021




ANNEX D

   1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

      No tenders or no suitable tenders/requests to participate in response to:open procedure

      The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive (for supplies only): No       
      
      The works, supplies or services can be provided only by a particular economic operator for the following reason: No

      Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: No

      Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

      
      
      Procurement of supplies quoted and purchased on a commodity market: No

      Purchase of supplies or services on particularly advantageous terms: No


   3. Explanation
          The decision to award a contract without prior publication to Threadneedle Software Limited for the provision of a Data Mapping Software was awarded using the general grounds provided under Reg 32(2)(a):
32.—(1) In the specific cases and circumstances laid down in this regulation, contracting authorities may award public contracts by a negotiated procedure without prior publication.
(2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:—
(a)where no tenders, no suitable tenders, no requests to participate or no suitable requests to participate have been submitted in response to an open procedure or a restricted procedure, provided that the initial conditions of the contract are not substantially altered and that a report is sent to the Commission where it so requests;
This Data Mapping opportunity was previously tendered as part of five (5) Lot procurement - Data Management Tooling – ‘Lot 2 Data Mapping’ OJS notice number 2020/S 193-467900 using the Open Procedure. Following the publication of the contract notice for Data Management Tooling; The FCA received and evaluated one submission for Lot 2 Data Mapping. This bid was unable to demonstrate that it could meet the relevant competencies to fulfil the Requirements. Feedback to the bidder was given and the procurement process for Lot 2 Data Mapping was subsequently closed and a contract award notice was later published notifying the market that no contract was awarded for this Lot.
Following the closure of the tender, the FCA conducted a comprehensive Supplier Market Engagement and Analysis exercise with over four (4) Suppliers including Threadneedle Software Limited. The outcome of the Supplier Market Engagement indicated that Threadneedle Software Limited was both affordable and best fit to deliver the FCA’s business requirements and proceeded with the Supplier using the lawful provision available under the Regulation 32(2)(a) to award this contract to Threadneedle Software Limited for the provisions of Data Mapping software for a term of two (2) years with the option to extend by a further year.