The Litmus Partnership: Queensbridge School & Fox Hollies School

UK-Birmingham: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Queensbridge School
       Queensbridge Road, Moseley, Birmingham, B13 8QB, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.queensbridge.bham.sch.uk/
       NUTS Code: UKG31

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Queensbridge School & Fox Hollies School            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful tenderer will be required to provide catering services at Queensbridge School and Fox Hollies School. Both schools are located on the same site.
Both are mixed schools; Queensbridge School educates pupils in the 11-16 range and currently has approximately 850 pupils on roll, whilst Fox Hollies educates pupils in the 11-19 range has approximately 90 pupils on roll.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 540,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG31 - Birmingham
   
      Main site or place of performance:
      Birmingham
             

      II.2.4) Description of the procurement: The successful tenderer will be required to provide catering services at Queensbridge School and Fox Hollies School. Both schools are located on the same site.

Both are mixed schools; Queensbridge School educates pupils in the 11-16 range and currently has approximately 850 pupils on roll, whilst Fox Hollies educates pupils in the 11-19 range has approximately 90 pupils on roll.

The contract covers the scope for the provision of all catering services within both schools, which also includes all hospitality and free issue requirements. All pupils currently use the one restaurant located within Queensbridge School.

The duration of the contract being offered is three years commencing on 1 April 2021 and concluding on 31 March 2024, with the option to extend for a further period of three years.

The contract being offered within this tender will be based on a guaranteed performance basis with all fee issue requirements and hospitality being recharged on consumption at “net” food cost only.

The current contract cost is circa £90,000.00 per annum plus free school meals and hospitality.

Both schools are sited on the Moseley / Edgbaston border within Birmingham.

It is expected that the contract will have a reduction in subsidy on a year on year basis based on improved uptake among the pupils from both schools and your proposals for customer engagement will be required within the tender submission.

The Schools’ are looking for the successful tenderer to provide inward capital investment to refresh and rejuvenate the catering facilities thus improving on the current provision and ensure that the amount of time spent queuing by pupils is reduced within all break periods.

The quality of food provision will be critical and indeed your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 20 miles from the School. It is expected that menus will feature and utilise products in season when available.

As detailed customer engagement will be fundamental to the continuous improvement in the service provision and within your tender response you methodology to this will need to be detailed along with examples of where this has been undertaken within similar contracts recently.

The successful contractor should have similar operations within the local area thus ensuring that the Operational Management Team responsible for the contract are available for regular unplanned visits and support for the contract, and that coverage for any planned or unplanned leave from within the establishment staffing structure can be easily provided.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-catering-services./47F73M72GK


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 144-355984
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 355984    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 05/03/2021

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Aspens Services Limited, 06561073
             Ground Floor, Teme House, Whittington Road, Whittington, Worcester, WR5 2RY, United Kingdom
             NUTS Code: UKG12
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 462,918
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=584281552

   VI.4) Procedures for review

      VI.4.1) Review body
          Queensbridge School
          Queensbridge Road, Moseley, Birmingham, B13 8QB, United Kingdom
          Email: tenders@litmuspartnership.co.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 08/04/2021