The Litmus Partnership: The Astley Cooper School ~ Cleaning Tender

UK-Hemel Hempstead: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Astley Cooper School
       St Agnells Lane, Hemel Hempstead, HP2 7HL, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.astleycooper.herts.sch.uk/
       NUTS Code: UKH23

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The Astley Cooper School ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Astley Cooper School is a Secondary School in Hemel Hempstead. The school was formed following the merger of The Grove Hill School with The Highfield School in the late 1980’s. The school has grown in pupil numbers in recent years following an Ofsted rating of Good and continues to go from strength to strength. The school will also benefit from a multi-million-pound new build that is due to commence in the summer of 2021 with completion in 2023.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 472,275
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH23 - Hertfordshire
   
      Main site or place of performance:
      Hertfordshire
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide cleaning services for The Astley Cooper School.
The Astley Cooper School is a Secondary School in Hemel Hempstead. The school was formed following the merger of The Grove Hill School with The Highfield School in the late 1980’s. The school has grown in pupil numbers in recent years following an Ofsted rating of Good and continues to go from strength to strength. The school will also benefit from a multi-million-pound new build that is due to commence in the summer of 2021 with completion in 2023.
Tender information:
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is for three years in duration 1st April 2021 to 31st March 2024 with the option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The school along with the DFE are in the process of appointing a contractor to build a new “super block” that will replace four of the school buildings. The programme involves moving a large portion of the school into temporary accommodation whilst the build takes place. The programme is likely to start in the summer of 2021 with completion in 2023.
Current cleaning arrangement:
At present the staffing structure is:
•1 non-working cleaning supervisor
•I additional working assistant supervisor
•10 cleaning operatives
•There are 2 cleaners present in School during the day on a temporary basis until Christmas
There are no incumbent members of cleaning staff who are members of the LGPS
Please be advised that the school has a minimum requirement for a contractor’s employer’s liability/ public liability and professional indemnity insurance of £5m
The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m
The annual value of the current contract is £94455
Please be advised that the winning contractor of this tender will be required to pay Litmus the tender fee of £4,750 upon contract award.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here:


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 195-473223
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 473223    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 26/02/2021

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 6

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Birkin Cleaning Services Ltd, 01057375
             5 Silver Court, Watchmead, Welwyn Garden City, Hertfordshire, AL7 1LT, United Kingdom
             NUTS Code: UKH23
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 512,705
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=584187024

   VI.4) Procedures for review

      VI.4.1) Review body
          The Astley Cooper School
          St Agnells Lane, Hemel Hempstead, HP2 7HL, United Kingdom
          Tel. +44 1276673880

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 07/04/2021