The Litmus Partnership: S4S Cluster 7

UK-Wolverhampton: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Services for Schools Ltd (S4S)
       Midlands Technology Centre, Broadlands, Bilston, Wolverhampton, WV10 6TA, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.services4schools.org.uk/
       NUTS Code: UKG39

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: S4S Cluster 7            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier(s) will be required to provide catering services at the 13 Schools, which have been split into 2 lots.
Services 4 Schools (S4S) Ltd have been commissioned by the school cluster Clients to coordinate this project to ensure “Best Value” is achieved in both financial and qualitative terms moving forwards into this contract term

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                  
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 4,000,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:S4S Cluster 7 ~ Lot 1   
      Lot No:1

      II.2.2) Additional CPV code(s):
            55524000 - School catering services.


      II.2.3) Place of performance
      Nuts code:
      UKG39 - Wolverhampton
   
      Main site or place of performance:
      Wolverhampton
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide catering services for:

Manor Primary School.
East Park Academy. Primary
Hill Avenue Academy. Primary
St Thomas’CE Academy Primary
St Albans CE Academy. Primary
Foley Infant School
Brindley Heath Junior School Academy
Foxyards Primary Tipton
Hateley Heath Primary

Services 4 Schools (S4S) Ltd have been commissioned by the school cluster Clients to coordinate this project to ensure “Best Value” is achieved in both financial and qualitative terms moving forwards into this contract term.

For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.

The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Clients on contract performance. It is imperative that an open book policy is offered to ensure that each School has total clarity on financial performance.
The Clients are seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘Best Value’ and work in partnership with the chosen Supplier(s) going forward.

The Clients have set the following key objectives which should be focused upon throughout the tender process. They are:

•All children enjoy a healthy, well balanced meal at lunchtimes ensuring meals fully comply with school meal nutritional standards
•The service provision must be based on Best Value principles
•Wherever possible cost savings are to be made during the contract term
•To maximise the use of fresh food produce and minimise the use of convenience food products
•Meet the cultural needs of all pupils and staff
•The successful Supplier must fully understand and be able to deliver site specific requirements regarding the SEN schools
•Provide an appetising range of food for the children to choose from
•The successful Supplier must fully understand and implement safeguarding principles whilst carrying out the service provision

Specific objectives from each school will be included within the tender specification to ensure their individual needs are fully understood and catered for.
The contract term will be for an initial period of 3 years and will commence on 1 April 2021. A further 2-year extension will be considered by the Clients depending service deliverability of the successful Supplier during the initial term.

The basis of the contract will be fixed price during the contract term and if any improvements to financial surpluses are generated then the Supplier shall share these on an agreed percentage return. Free School Meals uptake and any ad hoc catering requirements will be invoiced on a monthly basis and detailed backup will be part of the accounting system.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: http://litmustms.co.uk/respond/RYQV6UM278

   II.2) Description (lot no. 2)
   

      II.2.1) Title:S4S Cluster 7 ~ Lot 2   
      Lot No:2

      II.2.2) Additional CPV code(s):
            55524000 - School catering services.


      II.2.3) Place of performance
      Nuts code:
      UKG39 - Wolverhampton
   
      Main site or place of performance:
      Wolverhampton
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide catering services for:

Long Knowle Primary
Christ Church Junior
Christ Church Infants
Claregate Primary

Services 4 Schools (S4S) Ltd have been commissioned by the school cluster Clients to coordinate this project to ensure “Best Value” is achieved in both financial and qualitative terms moving forwards into this contract term.

For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.

The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Clients on contract performance. It is imperative that an open book policy is offered to ensure that each School has total clarity on financial performance.
The Clients are seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘Best Value’ and work in partnership with the chosen Supplier(s) going forward.

The Clients have set the following key objectives which should be focused upon throughout the tender process. They are:

•All children enjoy a healthy, well balanced meal at lunchtimes ensuring meals fully comply with school meal nutritional standards
•The service provision must be based on Best Value principles
•Wherever possible cost savings are to be made during the contract term
•To maximise the use of fresh food produce and minimise the use of convenience food products
•Meet the cultural needs of all pupils and staff
•The successful Supplier must fully understand and be able to deliver site specific requirements regarding the SEN schools
•Provide an appetising range of food for the children to choose from
•The successful Supplier must fully understand and implement safeguarding principles whilst carrying out the service provision

Specific objectives from each school will be included within the tender specification to ensure their individual needs are fully understood and catered for.
The contract term will be for an initial period of 3 years and will commence on 1 April 2021. A further 2-year extension will be considered by the Clients depending service deliverability of the successful Supplier during the initial term.

The basis of the contract will be fixed price during the contract term and if any improvements to financial surpluses are generated then the Supplier shall share these on an agreed percentage return. Free School Meals uptake and any ad hoc catering requirements will be invoiced on a monthly basis and detailed backup will be part of the accounting system.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: http://litmustms.co.uk/respond/G2N9V5V52Z


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 140-345653
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 345653    
   Lot Number: 1    
   Title: S4S Cluster 7 ~ Lot 1

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 15/02/2021

      V.2.2) Information about tenders
         Number of tenders received: 9
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 9

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Shire Services, 04811188
             The Shropshire Food Enterprise Centre, Vanguard Way, Shrewsbury, SY1 3TG, United Kingdom
             NUTS Code: UKG2
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 3,863,150
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: Not Provided    
   Lot Number: 2    
   Title: S4S Cluster 7 ~ Lot 2

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 15/02/2021

      V.2.2) Information about tenders
         Number of tenders received: 9
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 9

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             abm Catering Ltd, 04168334
             Eagle Court, 63-67 Saltisford, Warwick, CV34 4AF, United Kingdom
             NUTS Code: UKG13
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 1,037,894
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=584105679

   VI.4) Procedures for review

      VI.4.1) Review body
          Services for Schools Ltd (S4S)
          Midlands Technology Centre, Broadlands, Wolverhampton, WV10 6TA, United Kingdom
          Email: tenders@litmuspartnership.co.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 07/04/2021

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       East Park Academy
       Hollington Road, Wolverhampton, WV1 2DS, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.eastparkacademy.com/
       NUTS Code: UKG39
   
   2: Contracting Authority
       Hill Avenue Academy
       Hill Avenue, Lanesfield, Wolverhampton, WV4 6PY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.hillavenueacademy.com/
       NUTS Code: UKG39
   
   3: Contracting Authority
       St Alban's CofE Academy
       St Albans Close, Ashmore Park, Wednesfield, Wolverhampton, WV11 2PF, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stalbansceacademy.com/
       NUTS Code: UKG39
   
   4: Contracting Authority
       St Thomas’CE Academy
       Mattox Road, Wednesfield, Wolverhampton, WV11 3TG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stthomasceacademy.com/
       NUTS Code: UKG39
   
   5: Contracting Authority
       Foley Infant School
       Fairfield Drive, Kinver, Stourbridge, DY7 6EW, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://kpf.staffs.sch.uk/foley-infant-school/
       NUTS Code: UKG39
   
   6: Contracting Authority
       Brindley Heath Junior Academy
       Enville Road, Kinver, Stourbridge, DY7 6AA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://kpf.staffs.sch.uk/brindley-heath-junior-school/
       NUTS Code: UKG39
   
   7: Contracting Authority
       Foxyards Primary School
       Foxyards Road, Tipton, DY4 8BH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://foxyards.dudley.sch.uk/
       NUTS Code: UKG39
   
   8: Contracting Authority
       Hateley Heath Primary School
       Huntingdon Road, West Bromwich, B71 2RP, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://hateleyheath.com/
       NUTS Code: UKG39
   
   9: Contracting Authority
       Manor Primary School
       Ettingshall Road, Coseley, Bilston, WV14 9UQ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.manorprimary.com/
       NUTS Code: UKG39
   
   10: Contracting Authority
       Christ Church CofE Junior School
       Woodcote Road, Tettenhall Wood, Wolverhampton, WV6 8LG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.christchurchfederation.co.uk/
       NUTS Code: UKG39
   
   11: Contracting Authority
       Claregate Primary School
       Chester Avenue, Tettenhall, Wolverhampton, WV6 9JU, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.claregateprimaryschool.co.uk/
       NUTS Code: UKG39
   
   12: Contracting Authority
       Christ Church Infant School
       Shaw Lane, Tettenhall Wood, Wolverhampton, WV6 8EL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.christchurchfederation.co.uk/
       NUTS Code: UKG39
   
   13: Contracting Authority
       Long Knowle Primary School
       Blackwood Avenue, Wednesfield, Wolverhampton, WV11 1EB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.longknowleprimary.co.uk/
       NUTS Code: UKG39