the royal borough of kingston upon thames : Design & Print Framework

UK-Kingston upon Thames: Graphic design services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      The Royal Borough of Kingston upon Thames
      Guildhall, Kingston upon Thames, KT1 1EU, United Kingdom
      Tel. +44 2085475184, Email: sarah.hadland@rbk.kingston.gov.uk, URL: www.kingston.gov.uk
      Contact: Commissioning & Procurement Team, Attn: Sarah Hadland

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Design & Print Framework
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 15

         Region Codes: UKI22 - Outer London - South         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 9
         Duration of the framework agreement:
            Duration in year(s): 4             
         Justification for a framework agreement the duration of which exceeds four years:
         Lots 1 & 2 - 4 years
Lot 3 - 2 years, 8 months with optional extension of 1 year and 4 months
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 300,000 and 1,000,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Graphic design services. Advertising campaign services. Internet or intranet client application development services. Printing and related services. The Royal Borough of Kingston upon Thames invites tenders for the provision of design and print services.

The contract is comprised of three Lots:

Lot 1 – Digital Design (development of micro-sites and ongoing support, digital banner advertising, app development, social media and e-mail marketing campaigns and associated services)

Lot 2 – Design for Print (graphic design for print output, creative concept and brand development, creative page layout, typesetting and text layout)

Lot 3 – Print Services (printing of business cards, leaflets, publications, flyers, magazines, pamphlets, newsletters, posters, reports, pad sets, forms and envelopes and similar services; printing onto paper and card; finishing including perfect binding, saddle stitching, wire stitching, drilling, die cutting, folding, varnishing, laminating, trimming, creasing and perforation).

The Authority intends to establish a framework contract and intends to appoint three suppliers to each Lot of the framework.

The Authority reserves the right to appoint more than three suppliers to each Lot.

Tenderers may bid for more than one Lot.

The framework will operate on a direct award or mini-competition MEAT basis.
         
      II.1.6)Common Procurement Vocabulary:
         79822500 - Graphic design services.
         
         79341400 - Advertising campaign services.
         
         72421000 - Internet or intranet client application development services.
         
         79800000 - Printing and related services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Lot 1 - Digital Design
Lot 2 - Design for Print
Lot 3 - Print Services                  
         Estimated value excluding VAT:
         Range between: 300,000 and 1,000,000
         Currency: GBP
               
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Digital Design

      1)Short Description:      
      Development of micro-sites and ongoing support, digital banner advertising, app development, social media and e-mail marketing campaigns and associated services.

      2)Common Procurement Vocabulary:
         72421000 - Internet or intranet client application development services.
                  79341400 - Advertising campaign services.
         
      3)Quantity Or Scope:      
      Three (3) organisations to be appointed to this Lot.
Work to be awarded on direct award or mini competition basis (MEAT must be proven)               
         Value range between: 50,000 and 700,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Design for Print

      1)Short Description:      
      Graphic design for print output, creative concept and brand development, creative page layout, typesetting and text layout.

      2)Common Procurement Vocabulary:
         79822500 - Graphic design services.
         
      3)Quantity Or Scope:      
      Three (3) organisations to be appointed to this Lot.
Work to be awarded on direct award or mini competition basis (MEAT must be proven)               
         Value range between: 100,000 and 400,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Print Services

      1)Short Description:      
      Printing of business cards, leaflets, publications, flyers, magazines, pamphlets, newsletters, posters, reports, pad sets, forms and envelopes and similar services; printing onto paper and card; finishing including perfect binding, saddle stitching, wire stitching, drilling, die cutting, folding, varnishing, laminating, trimming, creasing and perforation.

      2)Common Procurement Vocabulary:
         79800000 - Printing and related services.
         
      3)Quantity Or Scope:      
      Three (3) organisations to be appointed to this Lot.
Work to be awarded on direct award or mini competition basis (MEAT must be proven)               
         Value range between: 100,000 and 400,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works:
            Completion of works:
                        
                  
         5)Additional Information About Lots:         
            There is an optional extension to this Lot, to be exercised at the authority's discretion, of up to an additional 16 months (taking the duration of the contract to 48 months)         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Details are provided in the tender documents.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Details are provided in the tender documents.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Details are provided in the tender documents.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Details are provided in the tender documents.         
         Minimum Level(s) of standards possibly required:
         Details are provided in the tender documents.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Details are provided in the tender documents.         
         Minimum Level(s) of standards possibly required:
         Details are provided in the tender documents.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Price (for each Lot) - 60
            Quality (for each Lot - percentage weightings under each lot are a proportion of this 40%) - 40
            Lot 1 Quality (Method Statement Questions are titled MS1 Process - 30%; MS2 Accessibility - 20%; MS3 Experience & Resources - 20%; MS4 Added Value/Innovation - 30%) - 40
            Lot 2 Quality (Method Statement Questions are titled MS1 Process -50% ; MS2 Experience & Resources - 20%; MS3 Added Value/ Innovation - 20%) - 40
            Lot 3 Quality (Method Statement Questions are titled MS1 Process - 30% ; MS2 Experience & Resources -20% ; MS3 Added Value/Innovation - 35%; MS4 Environment - 15%) - 40

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: SB - COMS - DESIGN & PRINT 2013      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 18/06/2013
         Time: 15:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 140
      
      IV.3.8)Conditions for opening tenders
         Date: 19/06/2013
         Persons authorised to be present at the opening of tenders: Yes
            Communications representative
Commissioning & Procurement representative
Democratic Support representative


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=58022551
GO-2013426-PRO-4763115 TKR-2013426-PRO-4763114
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      High Court of England and Wales
      Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Cabinet Office
      70 Whitehall, London, SW1A 2AS, United Kingdom

   VI.5) Date Of Dispatch Of This Notice: 26/04/2013

ANNEX A