Victoria and Albert Museum: Contract for the Provision of an Access Control system upgrade including maintenance and associated services at V&A sites

UK-Kensington: Security software package.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Victoria and Albert Museum
       Cromwell Road, Kensington, SW7 2RL, United Kingdom
       Tel. +44 2079422229, Email: procurement@vam.ac.uk
       Main Address: https://www.vam.ac.uk/
       NUTS Code: UKI3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Contract for the Provision of an Access Control system upgrade including maintenance and associated services at V&A sites            
      Reference number: VA/CON/17/20

      II.1.2) Main CPV code:
         48730000 - Security software package.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: The Victoria & Albert (V&A) Museum is planning to replace key components of its Access Control System (ACS) which is currently installed within its South Kensington site in London. The existing system also interfaces with other remote V&A sites. The small amount of equipment installed in these locations will also need to be interconnected via the organisation's data network. The Access Control System upgrade project will primarily involve the replacement of the software application, door controllers and input/output controllers. All ancillary equipment, including power supplies, are to be retained.

The project will require very careful planning, high-quality Project Management and a flexible and adaptable approach given the challenges associated with installation works within a public, Grade 1 listed building.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Lowest offer: 139,053.5 / Highest offer:187,982.48         
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            50610000 - Repair and maintenance services of security equipment.
            45222300 - Engineering work for security installations.
            35121000 - Security equipment.


      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: PLEASE NOTE THIS IS A NOTICE TO PUBLICISE AN AWARD OF CONTRACT AND NOT A NEW CONTRACT OPPORTUNITY. THIS CONTRACT HAS BEEN AWARDED TO ATEC SECURITY LTD AS DETAILED BELOW. PLEASE DO NOT RESPOND TO THIS NOTICE.

The following is required under this contract:
- Perform a preliminary site survey to assess the site conditions
- Clearly confirm within their proposal what is included and what needs to be performed by other vendors in advance of commencing the project
- Undertake the system upgrade as described within the tender pack
- Integrate other existing systems and inputs/outputs on-site and at other V&A locations
- Attend all project status meetings set out by the V&A project management team
- Produce project update reports at a frequency defined by the V&A project manager
- Prepare installation drawings that define the position of all equipment, system schematic diagrams, all wiring diagrams in accordance with the design approved by the V&A and ‘as installed’ drawings (PDF and .dwg) that accurately reflect all equipment installed
- Perform a functional test of all new and associated equipment and a full system software test to demonstrate 100% system operation and compliance with the Technical Specification and other tender pack information at the handover stage with the Project Manager and V&A local
representative
- Update the Asset Register with all new equipment defining equipment part numbers, and where applicable, Firmware/Software Versions and warranty end dates
- Issue comprehensive ‘as-installed’ drawings (PDF and .dwg) along with suitable Operating and Maintenance Manuals
- Allow for three sessions of on-site system training to cover basic and advanced user levels,including a troubleshooting guide for general system issues and for the database enablement of the software
- Address any snagging items prior to project completion
- Comply with all national, local and statutory regulations and standards for installation of access control and intrusion alarm systems. If the local statutory regulations require the use of equipment other than the V&A standard equipment, the SI is requested to highlight these
differences in communication with the Project Manager.
- Provide four years of maintenance, support and related services

      II.2.5) Award criteria:
      Quality criterion - Name: Quality as broken down in the specification (too complex to state here) / Weighting: 40
                  
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:The contract shall be for one year of maintenance with the option to extend for any number of periods up to a total of four years.

The contract shall have the option to roll out the system and related services/hardware to other V&A sites.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 217-533941
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 09/03/2021

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 4 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             ATEC Security Ltd, 1936399
             1 Element Court, Hilton Cross Business Park, Wolverhampton, WV10 7FE, United Kingdom
             NUTS Code: UKG39
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 139,053.5
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=577841601

   VI.4) Procedures for review

      VI.4.1) Review body
          Victoria and Albert Museum
          Cromwell Road, Kensington, SW7 2RL, United Kingdom
          Tel. +44 2079422229

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 10/03/2021