UK Research & Innovation: UKRI-1028 - Compressed Air Systems Maintenance

UK-Oxford: Repair and maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       UK Research & Innovation
       Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxford, OX110QX, United Kingdom
       Tel. +44 1235446553, Email: kevin.griffiths@ukri.org
       Main Address: www.ukri.org
       NUTS Code: UKJ14

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Research and Innovation

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: UKRI-1028 - Compressed Air Systems Maintenance            
      Reference number: UKRI-1028

      II.1.2) Main CPV code:
         50000000 - Repair and maintenance services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: UKRI, Science and Technology Facilities Council (STFC) is an independent, non-departmental public body of the Department for Business, Energy & Industrial Strategy (BEIS).

STFC have facilities at three main sites;

a. The Rutherford Appleton Laboratory in Oxfordshire (RAL).
b. The STFC Chilbolton Observatory in Hampshire.
c. The Cosener’s House, in Abingdon.

STFC are looking to appoint a contractor to carry out maintenance and services to their Compressed Air Systems.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,400,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            24113200 - Compressed air.


      II.2.3) Place of performance
      Nuts code:
      UKJ14 - Oxfordshire
   
      Main site or place of performance:
      Oxfordshire
             

      II.2.4) Description of the procurement: 1.02Compressed Air Systems Maintenance and associated minor works services will encompass:
•Routine maintenance (in accordance with BEIS SFG20/30 Services guidelines).
•Reactive maintenance.
•F Gas leak management/testing.
•Statutory Testing and Planned system Maintenance under permit control.
•Installing New Systems;
•Supporting Safety Insurance Inspection, Repair & Replacement;
•Specific Asset maintenance plans, operation Risk Assessments, isolation plans, working with extended Laboratory PTW systems, report findings and recommend actions (where known deficiencies exist).
•System design and consultancy etc.
•To be able to provide one hour response time based on receipt of call from site to physical engineer attendance on site.
•Provide customer access to online portal to enable Science and Technology Facilities Council estates staff to access real time data pertinent to the contract. Including current maintenance status of each system, outstanding works, call out status and details of quotations and their status.
•Minor works: the value of these works is typically in the range £1k - £50k exc. No guarantee of volumes or value of work per annum is given. It is a requirement that the Service Provider is able to provide a total project management package (CDM, design, planning consent, building regulations, fire regulations approval etc. and provision of any specialised external consultancies that may be required to support this function).

The full specification and requirements can be found within the Delta eSourcing Portal, mentioned below;

UKRI will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://www.delta-esourcing.com/ and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://delta-esourcing.com/respond/R37PE58HG6 and the follow the instructions to ‘Login’. Once you are logged into the system you will be able to link yourself into this procurement using the Access Code stated in this notice. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

The contracting authority expressly reserves the right:
i. not to award any contract as a result of the procurement process commenced by publication of this notice; and
ii.to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 70
                  
      Cost criterion - Name: Price / Weighting: 30
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://delta-esourcing.com/respond/R37PE58HG6


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 215-528577
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: UKRI-1028    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 25/01/2021

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Activ-Air Automation Ltd, 01512387
             Belmont House, 9 Kimpton Road, Kimpton Industrial Estate, Sutton, SM3 9TE, United Kingdom
             NUTS Code: UKI63
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,400,000          
         Total value of the contract/lot: 2,331,904.43
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=566780890

   VI.4) Procedures for review

      VI.4.1) Review body
          UK Research and Innovation
          Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 03/02/2021