Wirral Partnership Homes, trading as Magenta Living: Grounds Maintenance Services

UK-Birkenhead: Grounds maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Wirral Partnership Homes
      6 Europa Boulevard, Birkenhead, CH41 1PE, United Kingdom
      Tel. +44 01516063000, Email: tenders@wphomes.org.uk, URL: www.wphomes.org.uk, URL: www.wphomes.org.uk
      Contact: Tender Board, Attn: Tender Board

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Grounds Maintenance Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKD54 - Wirral         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Grounds maintenance services. Wirral Partnership Homes wishes to enter into a 3 year contract for the provision of grounds maintenance services at its owned or managed social housing, sheltered accommodation and other properties, across the wirral area, with an option to extend the contract for up to a further 12 months subject to satisfactory performance
         
      II.1.6)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Wirral Partnership Homes are seeking tenders for the provision of grounds maintenance services. The contract is to be divided into 3 Lots.         
         Estimated value excluding VAT: 1,600,000
         Currency: GBP
                        
      
      II.2.2)Options: Yes
         If yes, description of these options: Option to extend the contract up to a further 12 months subject to satisfactory performance                   
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Grass cutting/mulching services and herbicide treatment plus winter pruning of shrubs

      1)Short Description:      
      Grass cutting/mulching services and herbicide treatment plus winter pruning of shrubs and herbicide treatment to paths; hardstandings; walls; and fence lines

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         
      3)Quantity Or Scope:      
      Grass cutting/mulching services to approximately 298 sites (blocks of flats) across the Wirral area, 14 times per annum. The successful tenderer will also be required to apply 4 herbicide treatments to paths; hardstandings; walls; and fence lines per annum at these sites. The successful tenderer will also be required to carry out winter pruning of shrubs within the grounds of the above sites and maintain lawn edges. There may also be a requirement for additional 'ad hoc' services such as clearing landlocked and overgrown sites, as and when required, throughout the contract period. Tenderers should note that any figures given are based on historical information and hence are indicative only and do not guarantee any future levels of business            
         If known, estimated cost of works excluding VAT: 1,240,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Individual Gardens – Maintenance of grass and Hedges

      1)Short Description:      
      Individual Gardens – Maintenance of grass and Hedges

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         
      3)Quantity Or Scope:      
      Residents are normally responsible for their own garden maintenance except in supported accommodation. However some elderly or residents with health problems may have their garden maintained by the successful tenderer. There are currently approximately 320 individual gardens currently being maintained by WPH, however this figure may change as individual circumstances change. This contract includes for the maintenance of the grass in such properties which is to be cut 14 times per annum, plus hedges, where applicable, which are cut 3 times per annum. Tenderers should note that any figures given are based on historical information and hence are indicative only and do not guarantee any future levels of business            
         If known, estimated cost of works excluding VAT: 160,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Maintenance of Hedges and Handweeding, Cutting of Meadow Grass and Semi Natural Areas

      1)Short Description:      
      Hedge cutting & Hand Weeding Services & ‘flail’ or suitable equivalent mow (meadow grass & semi natural areas including landlocked and former demolition sites) Plus herbicide treatment to garage sites and miscellaneous areas

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         
      3)Quantity Or Scope:      
      This contract includes hedge cutting 3 times per annum to approx 181 sites across the Wirral area, plus handweeding 6 times per annum during the growing season to approx 38 sites (approx 1548sq metres); 'flail' or equivalent mow, 3 times per annum of meadow and semi-natural areas at approx 20 sites ( approx 40,604 sq metres) ; This lot also includes herbicide treatment to approx 258 garage sites and miscellaneous areas covering approx 24,500 linear metres, 4 times per annum
Any figures given are indicative only based on historical information and may change, as circumstances/ future requirements may change throughout the life of the contract and hence are indicative only and do not guarantee any future levels/volumes of business            
         If known, estimated cost of works excluding VAT: 200,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Joint and Several liability
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Applicants will be required to complete a pre-qualification questionnaire
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Applicants will be required to complete a pre-qualification questionnaire      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 8         
         Objective Criteria for choosing the limited number of candidates:
         Anticipated large volume of applicants and sufficient resource to manage

It is envisaged that a minimum number of 5, maximum number of 8 per Lot will be invited to tender, subject to meeting minimum requirements as stated in the PQQ document   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: WPH/003/2013      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 28/05/2013
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Any supplier may be disqualified who does not respond in the following manner. This procurement exercise will be conducted using a pre-qualification questionnaire (PQQ). Candidates wishing to be considered for this contract must register their expression of interest by completing the PQQ as required and following the instructions therein.

Please complete the pre-qualification questionnaire that can be downloaded at http://www.wphomes.org.uk/our-services/SupplierInformation.aspx and follow the instructions therein for completion and submission.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=55263649
GO-2013425-PRO-4759273 TKR-2013425-PRO-4759272
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Cabinet Office
      United Kingdom

      Body responsible for mediation procedures:
               Cabinet Office
         United Kingdom

      VI.4.2)Lodging of appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers, it having previously notified them of the information specified in regulation 32 of the Public Contracts Regulations 2006 (SI 2006 No 5) this including the reasons for its decision and the characteristics and relative advantages of the successful tender. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may declare it ineffective or require that it be shortened and/or award damages.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 25/04/2013

ANNEX A