The Litmus Partnership: Sharnbrook Academy Federation ~ Cleaning Services Tender

UK-Sharnbrook: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Sharnbrook Academy Federation
       Odell Road, Sharnbrook, MK44 1JL, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.saf.org.uk/
       NUTS Code: UKH2

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Sharnbrook Academy Federation ~ Cleaning Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Sharnbrook Academy Federation.
The SAF is a Multi-Academy Trust that exists to provide an outstanding education for all students, ‘putting their progress at the heart of everything we do’.
The SAF consists of five schools where four of these schools (as below) are included within this tender project. The fifth school or any other schools that may join this Trust during the course of this contract may, at the discretion of the Client, be added to this cleaning contract.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,775,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH2 - Bedfordshire and Hertfordshire
   
      Main site or place of performance:
      Bedfordshire and Hertfordshire
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide cleaning services for Sharnbrook Academy Federation at: Sharnbrook Academy; Lincroft Academy; Harrold Primary Academy; Great Ouse Primary Academy.
The tender project is seeking to appoint an established and proven Supplier whose commitment, initiative and innovation will be welcomed for the provision of cleaning services within the facilities for four schools in SAF, with the potential for the fifth school in SAF coming on board during the contract. The high-quality service levels proposed will ensure excellent standards throughout, resulting in a pleasant environment to enable our staff to deliver excellent teaching and learning for students at our schools.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide schools that are fit for purpose, clean and sanitary. The Client requires the Supplier to be extremely proactive in the management of the contract, thus ensuring that all specifications are rigorously achieved and that the frequency and depth of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1 August 2020 until 31 July 2023 with an option to extend for up to a further two years, at the discretion of the Client. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; effective cleaning methods, high quality health and safety training for operatives, robust monitoring and supervision structures, with BICSc standards being achieved, as a minimum. The Supplier will ensure that the highest levels of cleanliness are maintained in all areas at all times and that the effectiveness of the cleaning operatives is managed robustly to enhance their productivity moving forward into the new contract term.
•The total value of the current cleaning provision across these four schools within the SAF is £355,000 per annum and therefore the value of the contract over the maximum five-year term is £1,775,000.
•Please be advised that the Trust has a minimum requirement for a Supplier’s employers liability / public liability and professional indemnity insurance of £10 million.
•The minimum annual turnover your organisation must have achieved to be accepted onto this project is £1 million.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/SW2J2Z4TRP


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 32-76459
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 076459    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 22/06/2020

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Apleona HSG Limited, 04073907
             Fifth Floor, City Reach, 5 Greenwich View Place, London, E14 9NN, United Kingdom
             NUTS Code: UKH2
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 1,612,580
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=527705908

   VI.4) Procedures for review

      VI.4.1) Review body
          Sharnbrook Academy Federation
          Sharnbrook, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 21/09/2020