The Litmus Partnership: The de Ferrers Trust ~ Cleaning Services Tender

UK-Burton On Trent: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The de Ferrers Trust
       c/o The de Ferrers Academy, St Mary's Drive, Burton On Trent, DE13 0LL, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.deferrers.com
       NUTS Code: UKG24

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The de Ferrers Trust ~ Cleaning Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for The de Ferrers Trust.
The de Ferrers Trust is a mixed multi-academy trust based in Staffordshire and Derbyshire. The trust currently consists of seven schools (three secondaries and four primaries). The trust educates approximately 5000 children and young people between the ages of 3 and 19 and employs over 600 members of staff.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 4,200,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG24 - Staffordshire CC
      UKF1 - Derbyshire and Nottinghamshire
   
      Main site or place of performance:
      Staffordshire CC
      Derbyshire and Nottinghamshire
             

      II.2.4) Description of the procurement: The de Ferrers Trust comprises the following schools:
The de Ferrers Academy
Horninglow Primary School
Lansdowne Infants School
Eton Park Junior
The Pingle Academy
Granville Academy
Richard Wakefield Primary School

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services at each of the schools. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1 September 2020 until 31 August 2023, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
There is a possibility of a two-stage contract start date, as staff are employed directly at Lansdowne Infants School, The Pingle Academy and Richard Wakefield Primary School and potentially their consultation period may delay their contract start date.
It should be noted that the successful Supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The trust may grow in the number of schools becoming part of the trust during this contract period. The provision of services within any further schools when they have joined the trust may fall under the scope of this contract. The successful Supplier would be expected to provide the service within the additional schools, using the same costing model, ratios etc. that they applied to their successful financial submission for the trust, at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the trust.
The Client’s objectives:
•To build upon the standards of cleanliness and maintenance services within the schools
•To receive a service that complies with the service standards
•To receive consistently high-quality cleaning standards, via a motivated and fully staffed workforce
•To generate an improved learning environment for all students
•To receive proactive management support for the cleaning staff
•To hold regular review meetings with the successful Supplier
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing bodies and The de Ferrers Trust are not obliged to accept the lowest price.

Further information is provided in the SQ document.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 28-65867
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 065867    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 07/07/2020

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Accuro FM Ltd, 03070774
             128 Buckingham Palace Road, London, SW1W 9SA, United Kingdom
             NUTS Code: UKG24
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 4,189,645
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=527589292

   VI.4) Procedures for review

      VI.4.1) Review body
          The de Ferrers Trust
          Burton on Trent, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 21/09/2020