London Procurement Partnership (PMO): Provision of Transactional Finance, Management Accountancy and Transactional Procurement P2P

UK-London: Financial transaction processing and clearing-house services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Guy's and St. Thomas' NHS Foundation Trust (as host of the London Procurement Partnership)
      Guy's Hospital Great Maze Pond London SE1 9RT, St Thomas' Hospital Westminster Bridge Road London SE1 7EH, London, United Kingdom
      Tel. +44 2071886706, URL: www.guysandstthomas.nhs.uk
      Contact: Please refer to the Additional Information section V1.3 for details on how to obtain documentation, submit expression of interest and to communicate with us during this process, Attn: Lena Boghossian, Senior Category Manager

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Health

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of Transactional Finance, Management Accountancy and Transactional Procurement P2P
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 9

         Region Codes: UK - UNITED KINGDOM         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
      
      II.1.5)Short description of the contract or purchase:
      Financial transaction processing and clearing-house services. Treasury services. Administrative services for business operations. Administration services. Accounting and auditing services. London Procurement Partnership (LPP) wishes to establish a framework agreement for:
1. Transactional Finance services including accounts payable, accounts receivable and debt recovery, general ledger management
2. Accountancy services including management accounting, month-end and year-end accounting preparation, Treasury management and asset management.
3. Transactional Procurement P2P services (excluding sourcing and category management)

LPP is setting up this Framework Agreement on behalf of its members. A link to LPP's list of its current membership is set out below. This list is regularly updated to reflect any change in membership from time to time.

http://lpp.nhs.uk/page_sa.asp?fldKey=12
         
      II.1.6)Common Procurement Vocabulary:
         66172000 - Financial transaction processing and clearing-house services.
         
         66600000 - Treasury services.
         
         75112000 - Administrative services for business operations.
         
         75100000 - Administration services.
         
         79210000 - Accounting and auditing services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
            
      Lot No: 1
      Title: Provision of Transactional Finance Services

      1)Short Description:      
      Provision of Transactional Finance Services including accounts payable, accounts receivable, debt recovery, general ledger management.

      2)Common Procurement Vocabulary:
         66172000 - Financial transaction processing and clearing-house services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            The framework conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding a management charge, which may be applied to purchases made under the framework awarded. Further details will be made available via the framework documentation and information released during the course of the tender process.

Submission of expressions of interest and procurement specific information: this exercise will be conducted on Delta eSouring portal. Candidates wishing to be considered must register their expression of interest at the following website: https://www.delta-esourcing.com/. Log in to the portal with the username/password.

If you require any further advice, contact the eSourcing Helpdesk on +44 8452707050. The Helpdesk is open from 8:30 to 5:30 Monday to Friday excluding bank holidays      
      Lot No: 2
      Title: Provision of Accountancy Services

      1)Short Description:      
      Accountancy Services including management accounting, month-end and year-end accounting preparation, treasury management, credit control, and asset management.

      2)Common Procurement Vocabulary:
         66600000 - Treasury services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            The framework conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding a management charge, which may be applied to purchases made under the framework awarded. Further details will be made available via the framework documentation and information released during the course of the tender process.

Submission of expressions of interest and procurement specific information: this exercise will be conducted on Delta eSouring portal. Candidates wishing to be considered must register their expression of interest at the following website: https://www.delta-esourcing.com/. Log in to the portal with the username/password.

If you require any further advice, contact the eSourcing Helpdesk on +44 8452707050. The Helpdesk is open from 8:30 to 5:30 Monday to Friday excluding bank holidays      
      Lot No: 3
      Title: Transactional Procurement P2P

      1)Short Description:      
      Provision of Transactional Procurement P2P services (to include limited sourcing and category management activities on behalf of an individual awarding authority only).

      2)Common Procurement Vocabulary:
         75112000 - Administrative services for business operations.
                  75100000 - Administration services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            The framework conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding a management charge, which may be applied to purchases made under the framework awarded. Further details will be made available via the framework documentation and information released during the course of the tender process.

Submission of expressions of interest and procurement specific information: this exercise will be conducted on Delta eSouring portal. Candidates wishing to be considered must register their expression of interest at the following website: https://www.delta-esourcing.com/. Log in to the portal with the username/password.

If you require any further advice, contact the eSourcing Helpdesk on +44 8452707050. The Helpdesk is open from 8:30 to 5:30 Monday to Friday excluding bank holidays         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Joint and several liability.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Please refer to Tender Prospectus and or full Invitation to Tender.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Entering general PQQ supplier information London Procurement Partnership utilises the NHS Supplier Information Database (Sid4health) to manage and assess general pre-qualification information in the form of a profile.
Candidates are requested to provide their profile in sid4health as follows:

I) Candidates should register on sid4health at http://www.sid4health.nhs.uk/home.action and submit their sid4health company profile for publication to the system. Candidates already registered on sid4health must ensure that information is up to date;

II) Candidate should ensure all the relevant sections of their sid4health profile are completed to demonstrate their ability to meet the shortlisting criteria applicable to this framework;

III) Where access to sid4health is unavailable, please contact the sid4halth Helpdesk at: mailto:help@sid4health.nhs.uk?subject=TED      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         (b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
         (c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
         (d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
         (e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
         (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
         (g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
         (h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
         (i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
         (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 3 and maximum number: 6         
         Objective Criteria for choosing the limited number of candidates:
         For each lot, the 8 highest scoring operators will be invited to tender.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: LPP/2013/00002      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 01/05/2013
         Time: 17:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: QMX7G2Z6VC . Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 05.04.2013 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the Delta eSourcing eSourcing Helpdesk on call +44 8452707050 or email mailto:helpdesk@delta-esourcing.com
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=52341951
GO-2013325-PRO-4683333 TKR-2013325-PRO-4683332
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Guy’s and St Thomas’ NHS Foundation Trust (as host of the London Procurement Partnership)
      Guy’s Hospital Great Maze Pond London SE1 9RT, St Thomas’ Hospital Westminster Bridge Road London SE1 7EH, United Kingdom
      Tel. +44 2071886706, URL: www.gusyandstthomasnhs.uk

      Body responsible for mediation procedures:
               Guy’s and St Thomas’ NHS Foundation Trust (as host of the London Procurement Partnership)
         Guy’s Hospital Great Maze Pond London SE1 9RT, St Thomas’ Hospital Westminster Bridge Road London SE1 7EH, London, United Kingdom
         Tel. +44 2071886706, URL: www.guysandstthomas.nhs.uk

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Guy’s and St Thomas’ NHS Foundation Trust (as host of the London Procurement Partnership)
      Guy’s Hospital Great Maze Pond London SE1 9RT, St Thomas’ Hospital Westminster Bridge Road London SE1 7EH, London, United Kingdom
      Tel. +44 2071886706, URL: www.guysandstthomas.nhs.uk

   VI.5) Date Of Dispatch Of This Notice: 25/03/2013

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Great Ormond Street Hospital for Children NHS Trust
      Great Ormond Street, London, WC1N 3JH, United Kingdom