Reading Borough Council: Outreach Service for Rough Sleepers

UK-Reading: Health and social work services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Reading Borough Council
      Civic Offices, Reading, RG1 7AE, United Kingdom
      Tel. +44 1189372945, Fax. +44 1189372278, Email: corporate.procurement@reading.gov.uk, URL: www.reading.gov.uk
      Electronic Access URL: https://www.businessportal.southeastiep.gov.uk/sece/opportunity.nsf/fcontent?ReadForm&requesttype=viewcontract®ion=REG-UATA-79EMAL&authority=ORG-DNWA-7BSKBT&docid=OS-DNWA-97SJCC&sd=&stype=&rv=authority&start=1&count=10&contentid=1.003

      Further information can be obtained at: ANNEX A.I
            
      Specifications and additional documents: ANNEX A.II
            
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services
      Environment
      Health
      Housing and community amenities
      Social protection
      Recreation, culture and religion
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Outreach Service for Rough Sleepers
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 25

         Region Codes: UKJ11 - Berkshire         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Health and social work services. Social work services without accommodation. Guidance and counselling services. Welfare services not delivered through residential institutions. Other community, social and personal services. The service will provide outreach support to rough sleepers within the borough of Reading, in order to reduce the number of people sleeping rough; to identify and intervene in street population behaviour; and to create strong working relationships with statutory, public and voluntary sectors.
         
      II.1.6)Common Procurement Vocabulary:
         85000000 - Health and social work services.
            EA09-9 - For homeless
         
         85312000 - Social work services without accommodation.
         
         85312300 - Guidance and counselling services.
         
         85312400 - Welfare services not delivered through residential institutions.
         
         98000000 - Other community, social and personal services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Not Provided   
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The service will provide a borough wide assertive outreach service to address rough sleeping and associated street activity, including street drinking, begging and street-based sex work. The appointed service provider must have the appropriate skills to assertively motivate rough sleepers into treatment services and housing and be flexible in adapting to national policies and local socio-economic changes as well as the ability to work in conjunction with other statutory, public and voluntary organisations.

It is anticipated that the contract will commence in January 2014 and it will operate for an initial period of 3 years with an option to extend by up to a maximum of 3 years, dependent upon future funding allocations from the Department of Communities and Local Government (DCLG) and contractors' performance, this will be at Reading Borough Council's sole discretion.

All values given are indicative only as the Council cannot guarantee the future level of need or services required under the contract. For illustrative purposes it is estimated that the potential total annual value is 192,000 GBP over a term of 3 years, with an option to extend by up to a maximum of 3 years, as specified in the range below.                  
         Estimated value excluding VAT:
         Range between: 576,000 and 1,152,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: Contract of an initial period of 3 years with an option to extend the contract for a further period not exceeding 3 years in total.                   
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 72 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Will be detailed within the Invitation to Tender (ITT) documentation.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      All payments under the contract shall be made in pounds sterling (GBP). Actual method of payment to the contractor will be indicated in the Invitation to Tender (ITT) documentation.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Joint and several liability.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Evidence of economic and financial standing will be required as defined in the Pre-Qualification Questionnaire (PQQ).
Potential applicants will be required to provide either a copy of audited accounts for the most recent two years, or a statement of turnover, profit and loss account and cash flow for the most recent year of trading, or a statement of cash flow forecast for the current year and a bank letter outlining the current cash and credit position, or an alternative means of demonstrating financial status if trading for less than a year.
To support the financial assessment the Council will seek more information from independent credit reference agencies as part of the evaluation and reserves the right to undertake credit checks at each stage of the procurement process.
Potential applicants must provide evidence that their organisation is able to obtain the levels of insurance required.
Evidence of this may be requested at any point during the procurement process and prior to contract award.
The Council will require the provider to have the following levels of cover as a minimum:
Employer's Liability Insurance - 5 000 000 GBP.
Public Liability Insurance - 10 000 000 GBP.
Professional Indemnity - 1 000 000 GBP.
Failure to provide the required information will result in the potential applicant being excluded.         
         Minimum Level(s) of standards possibly required:
         As detailed in the pre-qualification questionnaire (PQQ).
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Evidence of technical capacity will be required as defined in the Pre-Qualification Questionnaire (PQQ).
Potential applicants will be required to provide information on the following:
— Experience regarding the provision of similar services,
— Business Continuity,
— Quality Assurance,
— Health and Safety,
— Environmental Management,
— Equal Opportunities,
— Safeguarding,
— Complaints,
— Data Protection.         
         Minimum Level(s) of standards possibly required:
         As detailed in the pre-qualification questionnaire (PQQ).      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 5
         
         Objective Criteria for choosing the limited number of candidates:
         Evidence of economic and financial standing and technical competence will be required as defined in pre-qualification questionnaire (PQQ).

There will be some pass/fail criteria contained within the PQQ. Candidates who do not demonstrate compliance with any of the pass/fail criteria will be excluded from the procurement exercise. Based on the selection criteria which will be contained in the PQQ, the authority will short list the top 5 highest scoring candidates according to the scoring scheme who will be taken through to the invitation to tender (ITT) stage.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Contract No. SC113      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 17/06/2013
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 09/07/2013      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 60 months
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

The contracting authority anticipates that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply to this contract.

This contracting opportunity is being advertised on a voluntary basis as the subject of the contract is considered to be services that fall within the scope of a Part B Service as listed in Schedule 3 of the Public Contracts Regulations 2006 (as amended).

The contracting authority does not bind itself to enter into any contract as a result of the publication of this notice and will not, under any circumstances, have any liability for any costs any person responding to this notice incurs in any part of the tender process.

The Pre-Qualification Questionnaire (PQQ) documentation relating to this tender can be downloaded from the South East Business Portal via the following link: https://www.businessportal.southeastiep.gov.uk/sece/opportunity.nsf/fcontent?ReadForm&requesttype=viewcontract®ion=REG-UATA-79EMAL&authority=ORG-DNWA-7BSKBT&docid=OS-DNWA-97SJCC&sd=&stype=&rv=authority&start=1&count=10&contentid=1.003.
Contractors wishing to be considered for this tendering opportunity must complete the PQQ and return it in hard copy with the requested supporting documents to the Request to Participate address given in I1.1 of this notice. The deadline for return of the PQQ is stipulated at Section IV.3.4. Please note: you must register your interest via the South East Business Portal if you intend to submit a PQQ. If your organisation has not registered an expression of interest we will not be able to send you any amendments to the PQQ documents, or send you responses for requests for PQQ clarification from other potential candidates. You are advised to register your interest in this opportunity if you wish to be automatically supplied with any supplementary information. Any further information, such as PQQ clarification questions and responses will be uploaded to the South East Business Portal. The PQQ documents will be available for download up until the closing time and date for submissions, it is the organisation's responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned, along with supporting documents, prior to the closing time and date stipulated at Section IV.3.4.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=52319420
GO-2013517-PRO-4813553 TKR-2013517-PRO-4813552
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: In accordance with Regulation 32 (information about contract award procedures and the application of a standstill period prior to contract award) and Regulation 47 (enforcement of obligations) of the United Kingdom's Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 17/05/2013

ANNEX A
   I) Addresses and contact points from which further information can be obtained:
      Reading Borough Council
      Level 3, Civic Offices, Reading, RG1 7AE, United Kingdom
      Tel. +44 1189374136, Email: housing.commissioning@reading.gov.uk
      Contact: Department of Education, Social Services and Housing - Housing Needs, Attn: Tom Simpson - Acting Customer Service Improvement Manager   
   
   II) Addresses and contact points from which specifications and additional documents can be obtained:
      Reading Borough Council
      Level 3, Civic Offices, Reading, RG1 7AE, United Kingdom
      Tel. +44 1189374136, Email: housing.commissioning@reading.gov.uk
      Contact: Department of Education, Social Services and Housing - Housing Needs, Attn: Tom Simpson - Acting Customer Service Improvement Manager   
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      Reading Borough Council
      Level 3, Civic Offices, Reading, RG1 7AE, United Kingdom
      Tel. +44 1189374136, Email: housing.commissioning@reading.gov.uk
      Contact: Department of Education, Social Services and Housing - Housing Needs, Attn: Tom Simpson - Acting Customer Service Improvement Manager