Peabody Trust: DPS MANAGING AGENT & SOFTWARE PLATFORM PROVIDER FRAMEWORK AGREEMENT

UK-London: Contract administration services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Notting Hill Genesis
       Bruce Kenrick House, 2 Killick Street, London, N1 9FL, United Kingdom
       Tel. +44 2038150000, Email: ProcurementTeam@nhg.org.uk
       Contact: Declan Burns
       Main Address: http://www.nhggroup.org.uk, Address of the buyer profile: http://www.nhggroup.org.uk
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: DPS MANAGING AGENT & SOFTWARE PLATFORM PROVIDER FRAMEWORK AGREEMENT            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         79994000 - Contract administration services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Notting Hill Genesis (“NHG”) and the Peabody Trust (“Peabody”)are seeking to award a single supplier Framework Agreement to provide, manage and maintain a software platform, for use by a pool of contractors contained on a separately procured Dynamic Purchasing System (“DPS”), and also to act as a managing agent in respect of this DPS. Under the award of this procurement exercise, NHG, Peabody and other public bodies may call-off a contract with the successful tenderer.
A DPS is a way of purchasing services and works from an approved “pool” of contractors in a way which is complaint with NHG and Peabody’s public procurement obligations under the Public Contracts Regulations 2015.
The DPS must operate completely electronically and allow contractors to join the DPS at any time and bid to provide works and services.
Please note that there will be a separate procurement process to set up the DPS itself.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 400,000,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            48333000 - Contact management software package.
            48490000 - Procurement software package.
            72510000 - Computer-related management services.
            79418000 - Procurement consultancy services.
            79994000 - Contract administration services.


      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: NHG and the Peabody are looking to appoint a supplier to provide a software platform from which the DPS can be operated, together with a management function whereby the supplier will administer and manage the DPS on NHG’s and Peabody’s behalf.
The specific duties of the Service Provider will be outlined in greater detail within the procurement documents, but can be summarised as follows:
•Assisting NHG and Peabody with the setup and structure of the DPS. NHG and Peabody will be conducting the DPS procurement itself, but will work with the successful Tenderer to ensure that the structure of the DPS is compatible with the software and management service to be provided by the successful Tenderer.
•The provision of a software platform for the operation of the DPS that allows mini-competition and awarding of works to successfully bidding contracts.
•The management of the DPS on NHG’s and Peabody’s behalf to include:
oEngagement with contractors to encourage application to the DPS and guide them in this process;
oProcessing applications made by contractors to join to the DPS. This will involve “initial applications” made when the DPS is first established and subsequent applications which may be made any time during the life of the DPS;
oVetting contractors in accordance with NHG’s and Peabody’s requirements, both to join the DPS and periodically in order to remain as a contractor on the DPS;
oInforming contractors whether they are appointed to the DPS or not and the reasons for this;
oProcessing requests for works/services by NHG and Peabody and running a mini-competition between all qualifying contractors in the relevant category;
oContract formation with successful contractors;
oUndertaking annual vetting (or as required subject to expiration of insurances, training etc. This is what needs adding to the original) of all existing DPS contractors;
oWhere contractors are VAT registered, undertake checks on HMRC that they are paying tax to meet clients CIS requirements.

The duration of 48 months relates to the Framework Agreement. Call-Off Contracts awarded under the Framework Agreement may be for a period of up to ten years and may run beyond the duration of the Framework Agreement. Each Contracting Authority/beneficiary will enter into a separate Call-Off Contract directly with the successful supplier.
The estimated value stated is for the overall value of the Call-Off Contracts which may be awarded under the Framework Agreement. This figure is based upon the Dynamic Purchasing System (DPS) and Framework Agreement being used by NHG, Peabody Trust and a number of other beneficiaries (see Additional Information below).
This figure has been arrived at by considering the estimated annual value of the NHG and Peabody Trust Call-Off Contracts and the estimated value of Call-Off Contracts which may be entered into by such beneficiaries. There is no guarantee that other beneficiaries will utilise the DPS or Framework Agreement and this will be subject to approval by NHG and the Peabody Trust.
The value of the Framework Agreement will also be driven by the success of the DPS and number of orders placed under it.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: Yes
         Description of these options:It is intended that each Call-off Contract will be for an initial period of five years with the option to extend by up to five additional years (a total duration of ten years). The Call-off Contract may therefore run beyond the four year duration of the Framework Agreement. Estimated values are based on the maximum ten year duration of the Call-Off Contracts awarded under the Framework Agreement.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Competitive procedure with negotiation


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2019/S 189-460045
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 23/06/2020

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Plentific Limited, 08275972
             Notcutt House, 36 Southwark Bridge Road, London, SE1 9EU, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 400,000,000          
         Total value of the contract/lot: 400,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: Please refer to "Section VI: Complementary information - VI.3 Additional Information" from the original OJEU notice, for full details concerning who is eligible to access the framework.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=510167066

   VI.4) Procedures for review

      VI.4.1) Review body
          The Royal Court of Justice
          The Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079476000

      VI.4.2) Body responsible for mediation procedures
          N/A
          N/A, United Kingdom
          Tel. +44 0000000000

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: In accordance with Regulation 86 (notices of decisions to award a contract or conclude a Framework Agreement); regulation 87 (standstill period) and the other relevant provisions of the Public Contracts Regulations 2015, following any decision to award the Framework Agreement Notting Hill Genesis and the Peabody Trust will be providing debriefing information to unsuccessful bidders and observe a minimum 10 day standstill period before the Framework Agreement is entered into.
Notting Hill Genesis and the Peabody Trust reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this notice.

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 23/07/2020

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Peabody Trust
       45 Westminster Bridge Road, London, SE1 7JB, United Kingdom
       Tel. +44 2070214444, Email: patric.lemagnen@peabody.org.uk
       Contact: patric lemagnen
       Main Address: http://www.peabody.org.uk, Address of the buyer profile: http://www.peabody.org.uk
       NUTS Code: UKI
   
   2: Contracting Authority
       Notting Hill Genesis
       Bruce Kenrick House, 2 Killick Street, London, N1 9FL, United Kingdom
       Tel. +44 2038150000, Email: ProcurementTeam@nhg.org.uk
       Contact: Declan Burns
       Main Address: http://www.nhggroup.org.uk
       NUTS Code: UKI