ESPO : Photographic Cameras and Associated Products - 62/13

UK-Leicester: Cameras.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Eastern Shires Purchasing Organisation (see www.espo.org) for itself and on behalf of Central Buying Consortium (see www.cbconline.org.uk)
      Barnsdale Way, Grove Park, Enderby, Leicester, LE19 1ES, United Kingdom
      Tel. +44 1162657926, Fax. +44 1162944399, Email: tenders@espo.org, URL: www.espo.org
      Attn: tenders@espo.org

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      Other: Local Authority Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Photographic Cameras and Associated Products - 62/13
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UK - UNITED KINGDOM         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators

         Duration of the framework agreement:
            Duration in year(s): 2             
         Estimated total value of purchases for the entire duration of the framework agreement:
                        
            Estimated value excluding VAT: 1,600,000
            Currency: GBP
                              
      II.1.5)Short description of the contract or purchase:
      Cameras. Photographic equipment. Picture frames. Digital cameras. Video camcorders. The framework is for the supply and direct delivery to eligible end-user establishments of a range of photographic cameras, associated equipment and accessories - including consumables and digital camera memory cards. Contractors may be required to deliver items in bulk to either the ESPO Distribution centre, Leicester or any of the CBC distribution centres (see the Invitation to Tender for additional details). Whilst initially for use by local authorities served by ESPO and CBC (see www.espo.org and www.cbconline.org.uk for further details), being Central Purchasing Bodies as defined by the EU Combined Procurement Directive 2004/18/EC, the Framework Agreement may also be open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords. Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/about-us/ojeu-permissible-users.aspx
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
         
      II.1.6)Common Procurement Vocabulary:
         38651000 - Cameras.
         
         38650000 - Photographic equipment.
         
         39298200 - Picture frames.
         
         38651600 - Digital cameras.
         
         32333200 - Video camcorders.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided      
      
      II.2.2)Options: Yes
         If yes, description of these options: The framework agreement has the option to extend for up to a further 24 months. The total estimated values stated in Section II.1.4 include the option period.                   
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/06/2013
         Completion: 31/05/2015

   Information About Lots
            
      Lot No: 1
      Title: Compact digital cameras

      1)Short Description:      
      Lot 1 is for the supply and direct delivery to the eligible end-user establishemnts of a range of compact digital cameras. Full details on Lots will be provided in the invitation to tender.

      2)Common Procurement Vocabulary:
         38651000 - Cameras.
                  38650000 - Photographic equipment.
                  38651600 - Digital cameras.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            Full details on Lots will be provided in the invitation to tender.      
      Lot No: 2
      Title: Compact system cameras

      1)Short Description:      
      Lot 2 is for the supply and direct delivery to the eligible end-user establishemnts of a range of compact system cameras. Full details on Lots will be provided in the invitation to tender.

      2)Common Procurement Vocabulary:
         38651000 - Cameras.
                  38651600 - Digital cameras.
                  38650000 - Photographic equipment.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            Full details on Lots will be provided in the invitation to tender.      
      Lot No: 3
      Title: Digital SLR cameras

      1)Short Description:      
      Lot 3 is for the supply and direct delivery to the eligible end-user establishemnts of a range of digital SLR cameras. Full details on Lots will be provided in the invitation to tender.

      2)Common Procurement Vocabulary:
         38651000 - Cameras.
                  38651600 - Digital cameras.
                  38650000 - Photographic equipment.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            Full details on Lots will be provided in the invitation to tender.      
      Lot No: 4
      Title: Camcorders

      1)Short Description:      
      Lot 4 is for the supply and direct delivery to the eligible end-user establishemnts of a range of camcorders. Full details on Lots will be provided in the invitation to tender.

      2)Common Procurement Vocabulary:
         32333200 - Video camcorders.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            Full details on Lots will be provided in the invitation to tender.      
      Lot No: 5
      Title: Miscellaneous Photographic Accessories

      1)Short Description:      
      Lot 5 is for the supply and direct delivery to the eligible end-user establishemnts of a range of miscellaneous photographic accessories. Full details on Lots will be provided in the invitation to tender.

      2)Common Procurement Vocabulary:
         38650000 - Photographic equipment.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            Full details on Lots will be provided in the invitation to tender.      
      Lot No: 6
      Title: Picture frames

      1)Short Description:      
      Lot 6 is for the supply and direct delivery to the eligible end-user establishemnts of a range of picture frames. Full details on Lots will be provided in the invitation to tender.

      2)Common Procurement Vocabulary:
         39298200 - Picture frames.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            Full details on Lots will be provided in the invitation to tender.         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Joint and several liability
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.

2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 30 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      As detailed in the invitation to tender.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Minimum Level(s) of standards possibly required:
         As detailed in the invitation to tender.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Minimum Level(s) of standards possibly required:
         As detailed in the invitation to tender.      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 62/13      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 08/04/2013

         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 15/04/2013
         Time: 17:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 90
      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=50411842
GO-201331-PRO-4623840 TKR-201331-PRO-4623839
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: ESPO on behalf of CBC, will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 01/03/2013

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Organisation stated in section II.1.4
      further information contact ESPO, Barnsdale Way, Grove Park, Enderby, Leicester, LE19 1ES, United Kingdom