The Litmus Partnership has published this notice through Delta eSourcing
| Notice Summary |
|---|
| Title: | East Anglian Schools Trust ~ Cleaning Services Tender |
| Notice type: | Contract Notice |
| Authority: | The Litmus Partnership |
| Nature of contract: | Services |
| Procedure: | Restricted |
| Short Description: | The successful Supplier will be required to provide cleaning services for East Anglian Schools Trust (EAST) at the following schools: •Kesgrave High School, Main Road, Kesgrave, Ipswich, Suffolk, IP5 2PB •Bungay High School, Queens Road, Bungay, Suffolk, NR35 1RW |
| Published: | 10/02/2020 10:29 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
East Anglian Schools Trust
Ransom Road, Woodbridge, IP12 4JX, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.eastanglianschoolstrust.co.uk/
NUTS Code: UKH14
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/Q29P853A79
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: East Anglian Schools Trust ~ Cleaning Services Tender
Reference Number: Not provided
II.1.2) Main CPV Code:
90919300 - School cleaning services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The successful Supplier will be required to provide cleaning services for East Anglian Schools Trust (EAST) at the following schools:
•Kesgrave High School, Main Road, Kesgrave, Ipswich, Suffolk, IP5 2PB
•Bungay High School, Queens Road, Bungay, Suffolk, NR35 1RW
II.1.5) Estimated total value:
Value excluding VAT: Not Provided
Currency: Not Provided
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: Not provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: Kesgrave High School
Lot No: 1
II.2.2) Additional CPV codes:
90919300 - School cleaning services.
II.2.3) Place of performance:
UKH14 Suffolk
II.2.4) Description of procurement: The contract being offered commences on 1 August 2020 for an initial three-year period (based on 1+1+1) and will operate on a fixed cost basis, with the option to extend for a further two one-year periods.
Please note that the successful Supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of £4,250 plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends on 29 June 2020. The total full fee will be paid by the successful Supplier, in full to Litmus, by no later than Friday 18 July 2020.
The approximate current annual value of this contract is:
•Kesgrave High School £155,000.00.
•Bungay High School £120,000.00
Please note: Suppliers may opt to quote for either one or both schools ~ the Trust may also choose to award the contract to two different suppliers.
It is anticipated that the number of schools in EAST may continue to grow during the course of this contract. The provision of cleaning services to these schools when they have joined will fall under the scope of this contract if required. The successful Supplier/s will be expected to provide the cleaning services at these additional schools using the same costing model, ratios, etc that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/08/2020 / End: 31/07/2025
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process.
Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be
taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers
with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/Q29P853A79
II.2) Description Lot No. 2
II.2.1) Title: Bungay High School
Lot No: 2
II.2.2) Additional CPV codes:
90919300 - School cleaning services.
II.2.3) Place of performance:
UKH14 Suffolk
II.2.4) Description of procurement: The contract being offered commences on 1 August 2020 for an initial three-year period (based on 1+1+1) and will operate on a fixed cost basis, with the option to extend for a further two one-year periods.
Please note that the successful Supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of £4,250 plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends on 29 June 2020. The total full fee will be paid by the successful Supplier, in full to Litmus, by no later than Friday 18 July 2020.
The approximate current annual value of this contract is:
•Kesgrave High School £155,000.00.
•Bungay High School £120,000.00
Please note: Suppliers may opt to quote for either one or both schools ~ the Trust may also choose to award the contract to two different suppliers.
It is anticipated that the number of schools in EAST may continue to grow during the course of this contract. The provision of cleaning services to these schools when they have joined will fall under the scope of this contract if required. The successful Supplier/s will be expected to provide the cleaning services at these additional schools using the same costing model, ratios, etc that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/08/2020 / End: 31/07/2025
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process.
Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be
taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers
with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/3K2DDF7F7F
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 13/03/2020 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 10/04/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the
closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this
contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for
this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of
the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but
shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more
highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=471545551
VI.4) Procedures for review
VI.4.1) Review body:
East Anglian Schools Trust
Woodbridge, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 10/02/2020
Annex A
View any Notice Addenda
UK-Woodbridge: School cleaning services.
Section I: Contracting authority/entity (as stated in the original notice)
I.1) Name and addresses
East Anglian Schools Trust
Ransom Road, Woodbridge, IP12 4JX, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.eastanglianschoolstrust.co.uk/
NUTS Code: UKH14
Section II: Object (as stated in the original notice)
II.1) Scope of the procurement
II.1.1) Title: East Anglian Schools Trust ~ Cleaning Services Tender Reference number: Not Provided
II.1.2) Main CPV code:
90919300 - School cleaning services.
II.1.3) Type of contract: SERVICES
II.1.4) Short Description: The successful Supplier will be required to provide cleaning services for East Anglian Schools Trust (EAST) at the following schools:
•Kesgrave High School, Main Road, Kesgrave, Ipswich, Suffolk, IP5 2PB
•Bungay High School, Queens Road, Bungay, Suffolk, NR35 1RW
Section VI: Complementary information
V1.5) Date of dispatch of this notice: 19/05/2020
VI.6) Original notice reference:
Notice Reference: 2020 - 234367
Notice number in OJ S: 2020/S 31 - 73720
Date of dispatch of the original notice: 10/02/2020
Section VII: Changes
VII.1) Information to be changed or added
VII.1.1) Reason for change: Modification of original information submitted by the contracting authority
VII.1.2) Text to be corrected in original notice No: 1
Section Number: II.2.4)
Lot No: Not provided
Place of text to be modified: Description of the procurement:
Instead of: The contract being offered commences on 1.8.2020 for an initial 3-year period (based on 1 + 1 + 1) and will operate on a fixed cost basis, with the option to extend for a further 2 x 1 year periods.
Read: The contract being offered commences on 1.1.2021 for an initial 3-year period (based on 1 + 1 + 1) and will operate on a fixed cost basis, with the option to extend for a further 2 x 1 year periods.
VII.1.2) Text to be corrected in original notice No: 2
Section Number: II.2.7)
Place of text to be modified: Duration of the contract, framework agreement or dynamic purchasing system ~ Start:
Instead of:
Date: 01/08/2020
Local Time: Not Provided
Read:
Date: 01/01/2021
Local Time: Not provided
VII.1.2) Text to be corrected in original notice No: 3
Section Number: II.2.7)
Place of text to be modified: Duration of the contract, framework agreement or dynamic purchasing system ~ End:
Instead of:
Date: 31/07/2025
Local Time: Not Provided
Read:
Date: 31/12/2025
Local Time: Not provided
VII.1.2) Text to be corrected in original notice No: 4
Section Number: IV.2.3)
Place of text to be modified: Estimated date of dispatch of invitations to tender or to participate to selected candidates
Instead of:
Date: 10/04/2020
Local Time: Not Provided
Read:
Date: 24/08/2020
Local Time: Not provided
VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=495208847
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
East Anglian Schools Trust
Ransom Road, Woodbridge, IP12 4JX, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.eastanglianschoolstrust.co.uk/
NUTS Code: UKH14
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Body governed by public law
I.5) Main activity:
Education
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: East Anglian Schools Trust ~ Cleaning Services Tender
Reference number: Not Provided
II.1.2) Main CPV code:
90919300 - School cleaning services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The successful Supplier will be required to provide cleaning services for East Anglian Schools Trust (EAST) at the following schools:
•Kesgrave High School, Main Road, Kesgrave, Ipswich, Suffolk, IP5 2PB
•Bungay High School, Queens Road, Bungay, Suffolk, NR35 1RW
II.1.6) Information about lots
This contract is divided into lots: Yes
II.1.7) Total value of the procurement (excluding VAT)
Value: 1,375,000
Currency:GBP
II.2) Description (lot no. 1)
II.2.1) Title:Kesgrave High School
Lot No:1
II.2.2) Additional CPV code(s):
90919300 - School cleaning services.
II.2.3) Place of performance
Nuts code:
UKH14 - Suffolk
Main site or place of performance:
Suffolk
II.2.4) Description of the procurement: The contract being offered commences on 1 August 2020 for an initial three-year period (based on 1+1+1) and will operate on a fixed cost basis, with the option to extend for a further two one-year periods.
Please note that the successful Supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of £4,250 plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends on 29 June 2020. The total full fee will be paid by the successful Supplier, in full to Litmus, by no later than Friday 18 July 2020.
The approximate current annual value of this contract is:
•Kesgrave High School £155,000.00.
•Bungay High School £120,000.00
Please note: Suppliers may opt to quote for either one or both schools ~ the Trust may also choose to award the contract to two different suppliers.
It is anticipated that the number of schools in EAST may continue to grow during the course of this contract. The provision of cleaning services to these schools when they have joined will fall under the scope of this contract if required. The successful Supplier/s will be expected to provide the cleaning services at these additional schools using the same costing model, ratios, etc that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/Q29P853A79
II.2) Description (lot no. 2)
II.2.1) Title:Bungay High School
Lot No:2
II.2.2) Additional CPV code(s):
90919300 - School cleaning services.
II.2.3) Place of performance
Nuts code:
UKH14 - Suffolk
Main site or place of performance:
Suffolk
II.2.4) Description of the procurement: The contract being offered commences on 1 August 2020 for an initial three-year period (based on 1+1+1) and will operate on a fixed cost basis, with the option to extend for a further two one-year periods.
Please note that the successful Supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of £4,250 plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends on 29 June 2020. The total full fee will be paid by the successful Supplier, in full to Litmus, by no later than Friday 18 July 2020.
The approximate current annual value of this contract is:
•Kesgrave High School £155,000.00.
•Bungay High School £120,000.00
Please note: Suppliers may opt to quote for either one or both schools ~ the Trust may also choose to award the contract to two different suppliers.
It is anticipated that the number of schools in EAST may continue to grow during the course of this contract. The provision of cleaning services to these schools when they have joined will fall under the scope of this contract if required. The successful Supplier/s will be expected to provide the cleaning services at these additional schools using the same costing model, ratios, etc that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/3K2DDF7F7F
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2020/S 31-73720
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: 1
Title: Not Provided
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 10/11/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 4
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Churchill Contract Services Limited, 03762020
Unit 1, 40 Coldharbour Lane, Harpenden, Hertfordshire, AL5 4UN, United Kingdom
NUTS Code: UKH23
The contractor is an SME: Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 901,215
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Award Of Contract (No.2)
Contract No: Not Provided
Lot Number: 2
Title: Not Provided
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 10/11/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 4
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Churchill Contract Services, 03762020
Unit 1, 40 Coldharbour Lane, Harpenden, Hertfordshire, AL5 4UN, United Kingdom
NUTS Code: UKH23
The contractor is an SME: Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 681,310
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=556968130
VI.4) Procedures for review
VI.4.1) Review body
East Anglian Schools Trust
Woodbridge, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided
VI.4.4) Service from which information about the review procedure may be obtained
Not Provided
VI.5) Date of dispatch of this notice: 29/12/2020