London Boroughs of Richmond and Wandsworth: Building and facilities management services

UK-London: Building and facilities management services.
Section I: Contracting Authority
      I.1) Name and addresses
             Wandsworth Borough Council
             Town Hall, Wandsworth High Street, Wandsworth, London, SW18 2PU, United Kingdom
             Tel. +44 2088716114, Email: valerie.kuijpers@richmondandwandsworth.gov.uk
             Contact: Valerie Kuijpers
             Main Address: https://www.delta-esourcing.com, Address of the buyer profile: https://www.wandsworth.gov.uk
             NUTS Code: UKI34
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Building and facilities management services       
      Reference Number: CPT2036
      II.1.2) Main CPV Code:
      79993000 - Building and facilities management services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Wandsworth Borough Council and the London Borough of Richmond upon Thames is inviting tenders for the provision of building & facilities management services. The contract is broken down into four (4) lots (Lot 1: Air conditioning, Lot 2: Heating, Lot:3 Water, Lot 4: Lift Maintenance) with a proposed commencement date of 1st April 2020 for a period of five (5) years (60 months) with an option to extend for a period or periods of up to a further two (2) years (24 months).       
      II.1.5) Estimated total value:
      Value excluding VAT: 6,500,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Planned, Preventative and Reactive Maintenance of Air Conditioning Assets       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      79993000 - Building and facilities management services.
      42113130 - Condenser air-cooling systems.
      45331230 - Installation work of cooling equipment.
      42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery.
      
      II.2.3) Place of performance:
      UKI34 Wandsworth
      UKI75 Hounslow and Richmond upon Thames
      
      II.2.4) Description of procurement: The Councils are inviting tenders for the provision of planned, preventative and reactive maintenance of air conditioning assets. The Contractor shall provide an air conditioning PPM and Reactive Maintenance service to maintain ventilation, comfort cooling and air conditioning systems in relation to the Councils' sites and properties detailed and Described in the tender documents. The proposed duration of the contract is five (5) years (60 months commencing on 1st April 2020 with an extension option of a period or periods of up to a further two (2) years (24 months).
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 700,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 84       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: The proposed duration of the contract is five (5) years (60 months) with the option to extend for a further period or periods of up to two (2) years (24 months).
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please go to: https://www.delta-esourcing.com

Access code:B43MH38HG5       
II.2) Description Lot No. 2
      
      II.2.1) Title: Planned, Preventative and Reactive Maintenance of Heating Assets       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      39715000 - Water heaters and heating for buildings; plumbing equipment.
      42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery.
      
      II.2.3) Place of performance:
      UKI34 Wandsworth
      UKI75 Hounslow and Richmond upon Thames
      
      II.2.4) Description of procurement: The Councils are inviting tenders for the provision of planned, preventative and reactive maintenance of heating assets. The Assets are oil and gas fired primary heating plants and the contractor will provide PPM servicing of the heating assets as set out in the specification, and a Reactive Maintenance call out service: an adaptable and responsive 24-hour, 365-day Reactive Maintenance service. The proposed duration of the contract is five (5) years (60 months commencing on 1st April 2020 with an extension option of a period or periods of up to a further two (2) years (24 months).
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,450,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 84       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: The proposed duration of the contract is five (5) years (60 months) with the option to extend for a further period or periods of up to two (2) years (24 months).
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please go to: https://www.delta-esourcing.com
Access Code:8T97699648       
II.2) Description Lot No. 3
      
      II.2.1) Title: Water Hygiene Management and Planned Maintenance Service       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      71630000 - Technical inspection and testing services.
      71600000 - Technical testing, analysis and consultancy services.
      
      II.2.3) Place of performance:
      UKI34 Wandsworth
      UKI75 Hounslow and Richmond upon Thames
      
      II.2.4) Description of procurement: The Contractor is required to provide a water hygiene management service and a council staff training programme to ensure the control of Legionella bacteria in water systems in accordance with the revised Approved Code of Practice for the Control of Legionella (ACOP L8). Further information can be found in the tender documentation. The proposed duration of the contract is five (5) years (60 months commencing on 1st April 2020 with an extension option of a period or periods of up to a further two (2) years (24 months).
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,450,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 84       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: The proposed duration of the contract is five (5) years (60 months) with the option to extend for a further period or periods of up to two (2) years (24 months).
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please go to: https://www.delta-esourcing.com

Access Code:6YSY6868AF       
II.2) Description Lot No. 4
      
      II.2.1) Title: Planned and Reactive Lift Maintenance Service       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      50750000 - Lift-maintenance services.
      
      II.2.3) Place of performance:
      UKI34 Wandsworth
      UKI75 Hounslow and Richmond upon Thames
      
      II.2.4) Description of procurement: The Contractor is to provide a fully comprehensive, reactive, planned preventative and statutory maintenance and inspection service of the lifts listed in the tender documents. The proposed duration of the contract is five (5) years (60 months commencing on 1st April 2020 with an extension option of a period or periods of up to a further two (2) years (24 months).
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 910,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 84       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: The proposed duration of the contract is five (5) years (60 months) with the option to extend for a further period or periods of up to two (2) years (24 months).
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please go to: https://www.delta-esourcing.com
Access code: 79G4E79GD6       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Please refer to tender documentation for further information.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      Please refer to tender documentation.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 28/08/2019 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 28/08/2019
         Time: 12:15
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta e-sourcing portal at: https://www.delta-esourcing.com
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=398937481
   VI.4) Procedures for review
   VI.4.1) Review body:
             Royal Courts of Justice
       The Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079476000
   VI.4.2) Body responsible for mediation procedures:
             Cabinet Office
          Whitehall, Westminster, London, SW1A 2AS, United Kingdom
          Tel. +44 2072761234
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    The councils will incorporate a minimum 10 calendar day standstill period at the point where contract award is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Councils as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015(SI 2015 No.102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the authorities to amend any document and may award damages. If the contract has been entered into the court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the relevant authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the courts to set aside the award decision before the contract is entered into.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Cabinet Office
       70 Whitehall, Westminster, London, SW1A 2AS, United Kingdom
       Tel. +44 2072761234
   VI.5) Date Of Dispatch Of This Notice: 25/07/2019

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       London Borough of Richmond upon Thames
       44 York Street, Twickenham, TW1 3BZ, United Kingdom
       Tel. +44 2088716114, Email: valerie.kuijpers@richmondandwandsworth.gov.uk
       Main Address: https://www.delta-esourcing.com, Address of the buyer profile: https://www.richmond.gov.uk
       NUTS Code: UKI75