Borough Council of King's Lynn & West Norfolk: Hosted Finance Management and P2P Solution

UK-King's Lynn: Financial systems software package.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Borough Council of King's Lynn & West Norfolk, E07000146
       Kings Court, Chapel Street, King's Lynn, PE30 1EX, United Kingdom
       Tel. +44 1553616200, Email: procurementtenders@west-norfolk.gov.uk
       Contact: Tony Hague
       Main Address: https://www.west-norfolk.gov.uk, Address of the buyer profile: https://www.west-norfolk.gov.uk/info/20150/doing_business_with_us
       NUTS Code: UKH16

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Hosted Finance Management and P2P Solution            
      Reference number: BCKLWN153

      II.1.2) Main CPV code:
         48442000 - Financial systems software package.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Council requires a hosted finance management and purchase to pay system

      II.1.6) Information about lots
         This contract is divided into lots: No
         
            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH16 - North and West Norfolk
   
      Main site or place of performance:
      North and West Norfolk
             

      II.2.4) Description of the procurement: The Council intends to let a new contract for software for its Finance service area. This is one of the Council’s core IT systems which has a direct impact on our financial performance and customer reputation. This tender is to procure a software package from a supplier with a proven track record of providing finance and P2P systems for other local authorities.The Council intends to establish a long-term relationship with the successful bidder.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality of Solution / Weighting: 23
      Quality criterion - Name: Implementation / Weighting: 16
      Quality criterion - Name: Post-Implementation and Relationship Management / Weighting: 13
      Quality criterion - Name: Benefits Realisation / Weighting: 9
      Quality criterion - Name: Tender Proposal / Weighting: 4
                  
      Cost criterion - Name: The full cost over the initial 7 year contract period / Weighting: 35
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:There will be an option for an extension, or series of extensions, up to a total of a further 8 years

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2018/S 93-211402
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: No

   V.1) Information on non-award
      The contract/lot is not awarded
         No tenders or requests to participate were received or all were rejected      

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
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   VI.4) Procedures for review

      VI.4.1) Review body
          Borough Council of King's Lynn and West Norfolk
          King's Lynn, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Borough Council of King's Lynn & West Norfolk
          Kings Court, Chapel Street, King's Lynn, PE30 1EX, United Kingdom
          Tel. +44 1553616200, Email: lorraine.gore@west-norfolk.gov.uk

   VI.5) Date of dispatch of this notice: 23/11/2018