HMRC: Cheque Processing Services

UK-Salford: Processing and clearing services.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       HM Revenue & Customs
       5th Floor west, Ralli Quays, 3 Stanley Street, Salford, M60 9LA, United Kingdom
       Tel. +44 3000532848, Email: liam.osborn@hmrc.gsi.gov.uk
       Contact: Greta Akinoye / Liam Osborn
       Main Address: www.hmrc.gov.uk
       NUTS Code: UK
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: Yes .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity:    
   Other activity: Direct and indirect taxation

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: Cheque Processing Services    
          Reference number: SR174089354
   II.1.2) Common Procurement Vocabulary:       
      66133000 - Processing and clearing services.
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:    
      The purpose of this Prior Information Notice is to alert interested parties that HM Revenue and Customs (HMRC) is considering tendering for a partner (or partners) to support the scanning and processing of cheques, associated payslips and forms in order to extract data for onward processing within HMRC and via HMRC’s banking partners.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 1,500,000 - GBP
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description          
   II.2.2) Additional CPV code(s):       
      30216110 - Scanners for computer use.          
      30200000 - Computer equipment and supplies.          
      79999100 - Scanning services.          
      66110000 - Banking services.       
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      In the light of industry developments in the processing of cheque-based payments, HMRC is looking to implement a scanned image and data extraction solution to replace current data capture and management processes and allow industry-standard data to be passed to HMRC’s banking partners and relevant data to transfer directly into HMRC’s systems. Timeframe for implementation of the selected solution will be by end October 2019.
Market engagement will be in two parts: Part one will be to set up a question and answer opportunity on our e-sourcing portal, which will allow interested parties to provide information on how best our outline requirements can be met. This information will be then used to further develop our requirement in readiness for a future tender exercise. Part two will be to potentially hold a supplier day during week commencing 5 November 2018, but this is subject to change and confirmation.    
   II.2.14) Additional information          
      Parties who are interested in providing information across the e-sourcing portal and/or attending the supplier day will need to register on our SAP Ariba portal, as described below.    


II.3) Estimated Date of publication
         14/12/2018
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information    
VI.3) Additional Information:       
   HMRC use an HMRC version of SAP Ariba Sourcing. Suppliers using HMRC's Ariba for the first time, will need to register at: http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions?type=full You may need to cut and paste the web address directly into your web browser. As part of the registration process you will receive a system generated email. Once you have obtained ‘your account ID (AN) number, please email e.procurement@hmrc.gsi.gov.uk with the following information: The contract title shown in Section II.1.1) Your organisation’s HMRC SAP Ariba account ID: AN. Online questionnaires must be completed no later than 12:00 on 2.11.2018, for those wishing to attend the supplier day.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=351052417
GO-20181010-PRO-13345633 TKR-20181010-PRO-13345632        

VI.5) Date Of Dispatch Of This Notice: 10/10/2018