Big Lottery Fund: BIG001-0807 Managed Print Services

UK-London: Printing and related services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Big Lottery Fund
       1 Plough Place, London, EC4A 1DE, United Kingdom
       Email: procurement@biglotteryfund.org.uk
       Contact: Procurement Team
       Main Address: https://www.biglotteryfund.org.uk, Address of the buyer profile: https://www.biglotteryfund.org.uk/about/customer-service/supplier-zone
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law Non Departmental Public Body

   I.5) Main activity:
      Other activity: Non Departmental Public Body

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: BIG001-0807 Managed Print Services            
      Reference number: BIG001-0807

      II.1.2) Main CPV code:
         79800000 - Printing and related services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Fund’s current contract is due for renewal, therefore, the aim of this procurement exercise is to competitively tender these services providing an opportunity for the Fund to ensure we are receiving value for money and a rationalised service more suited to our present needs.

The successful Service provider will offer a range of multi-functional devices to meet the print, scanning and copying needs of the fund across its Offices, of which there are 10 at present (Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, London, Manchester, Newcastle, Newtown) – Specifications of each office has been further detailed below.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: The Fund’s current contract is due for renewal, therefore, the aim of this procurement exercise is to competitively tender these services providing an opportunity for the Fund to ensure we are receiving value for money and a rationalised service more suited to our present needs.

The successful Service provider will offer a range of multi-functional devices to meet the print, scanning and copying needs of the fund across its Offices, of which there are 10 at present (Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, London, Manchester, Newcastle, Newtown) – Specifications of each office has been further detailed below.

      II.2.5) Award criteria:
      Quality criterion - Name: Detail your approach to managing your own environmental footprint and corporate social responsibilities. / Weighting: 8
      Quality criterion - Name: How will you ensure that services provided through this contract are compliant with the Big Lottery Fund’s Welsh Language scheme and the Welsh Language Act / Weighting: 8
      Quality criterion - Name: Demonstrate that you are able to commit to the communication and accountability requirements in section 5.11 / Weighting: 8
      Quality criterion - Name: Demonstrate how you will monitor quality and comply with the maintenance response times on an ongoing basis. / Weighting: 8
      Quality criterion - Name: Demonstrate how you will meet high levels of customer service standards throughout this project implementation phase, particularly given the demanding time scales. / Weighting: 8
      Quality criterion - Name: Detail your proposal for offering a pull printing solution / Weighting: 8
      Quality criterion - Name: Demonstrate that your solution is compliant with the GDPR requirements. / Weighting: 8
      Quality criterion - Name: Detail the device specification identifying where the minimum specification detailed in section 3.1.2 has been met and provide comments against the ‘nice-to-have’ requirements. / Weighting: 8
      Quality criterion - Name: Confirm that all devices are compatible with all grades of recycled paper, specifically the paper that the fund currently uses ‘Steinbass Evolution white 4.0 100% recycled’ / Weighting: 8
      Quality criterion - Name: Detail how devices manage consumable and incorporate automatic ordering. / Weighting: 8
                  
      Cost criterion - Name: •Tender with lowest cost for providing the service over the maximum four year duration will receive 100% of the marks 20 marks. This will be evaluated on total cuml NET cost for the maximum term. / Weighting: 20
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: Yes       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2016/S 151-274459
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 08/10/2018

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             HP Inc UK Limited
             Bldg 1 Floor 2, Cain Road, Bracknell, Berkshire, RG12 1HN, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 300,000          
         Total value of the contract/lot: 1
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: Further competition undertaken via Crown Commercial Services Framework RM3781 Lot 3 - Managed Print and Content Management Services
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=350681703

   VI.4) Procedures for review

      VI.4.1) Review body
          Big Lottery Fund
          1 Plough Place, London, EC4A 1DE, United Kingdom
          Internet address: www.biglotteryfund.org.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 09/10/2018