University of Lincoln has published this notice through Delta eSourcing
Notice Summary |
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Title: | Facilities Management Services |
Notice type: | Contract Notice |
Authority: | University of Lincoln |
Nature of contract: | Services |
Procedure: | Open |
Short Description: | The University is procuring Facilities Management Services for both Hard Services (Lot 1) and Soft Services (Lot 2). The contract is primarily for use by the University of Lincoln but the Lincoln Science and Innovation Park (LSIP), a joint venture between the Lincolnshire Co-op and University of Lincoln, may also use it to appoint a Contractor to fulfil their requirements. Please note this is discretionary element and there is no guarantee of award of the LSIP requirements. |
Published: | 24/05/2018 16:10 |
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Section I: Contracting Authority
I.1) Name and addresses
University of Lincoln
Brayford Pool, Lincoln, LN6 7TS, United Kingdom
Email: procurement@lincoln.ac.uk
Main Address: https://www.lincoln.ac.uk
NUTS Code: UKF3
I.2) Joint procurement
The contract involves joint procurement: Yes.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Facilities Management Services
Reference Number: 211 / 212
II.1.2) Main CPV Code:
79993100 - Facilities management services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The University is procuring Facilities Management Services for both Hard Services (Lot 1) and Soft Services (Lot 2).
The contract is primarily for use by the University of Lincoln but the Lincoln Science and Innovation Park (LSIP), a joint venture between the Lincolnshire Co-op and University of Lincoln, may also use it to appoint a Contractor to fulfil their requirements. Please note this is discretionary element and there is no guarantee of award of the LSIP requirements.
II.1.5) Estimated total value:
Value excluding VAT: Not Provided
Currency: Not Provided
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: Not provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: Facilities Management Hard Services
Lot No: 1
II.2.2) Additional CPV codes:
71334000 - Mechanical and electrical engineering services.
50710000 - Repair and maintenance services of electrical and mechanical building installations.
71321000 - Engineering design services for mechanical and electrical installations for buildings.
45420000 - Joinery and carpentry installation work.
45310000 - Electrical installation work.
45259300 - Heating-plant repair and maintenance work.
45331000 - Heating, ventilation and air-conditioning installation work.
45331100 - Central-heating installation work.
45261920 - Roof maintenance work.
79993000 - Building and facilities management services.
45261320 - Guttering work.
79993100 - Facilities management services.
42160000 - Boiler installations.
45261900 - Roof repair and maintenance work.
50700000 - Repair and maintenance services of building installations.
50711000 - Repair and maintenance services of electrical building installations.
50712000 - Repair and maintenance services of mechanical building installations.
50720000 - Repair and maintenance services of central heating.
II.2.3) Place of performance:
UKF3 Lincolnshire
II.2.4) Description of procurement: The University is seeking to award a contract for Hard Facilities Management Services which encompasses a number of services including planned and reactive mechanical and electrical maintenance and building fabric maintenance.
The contract will run for a period of 5 years commencing 01 August 2019. There will be an option for the University to extend the Contract by two extension periods of two years each (taking the maximum contract period to a total of nine years).
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 60
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: There will be an option for the University to extend the Contract by two extension periods of two years each.
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 2
II.2.1) Title: Facilities Management Soft Services
Lot No: 2
II.2.2) Additional CPV codes:
79993100 - Facilities management services.
90910000 - Cleaning services.
79710000 - Security services.
98341120 - Portering services.
64110000 - Postal services.
II.2.3) Place of performance:
UKF3 Lincolnshire
II.2.4) Description of procurement: The University is seeking to award a contract for Soft Facilities Management Services which encompasses a number of services including cleaning services, security services. porterage services, post room services and chauffeur services.
The contract will run for a period of 5 years commencing 01 August 2019. There will be an option for the University to extend the Contract by two extension periods of two years each (taking the maximum contract period to a total of nine years).
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 60
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: There will be an option for the University to extend the Contract by two extension periods of two years each.
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: Yes
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
In support of the University's strategic objectives to have employable and successful graduates, the successful Tenderer(s) on both Lots will be required to deliver the Careers and Employability Schedule included within the contract terms and conditions.
For the Soft Services Lot 2, the successful contractor will be required to pay staff allocated to the contract the Real Living Wage pay rate as published by the Living Wage Foundation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 23/08/2018 Time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
IV.2.7) Conditions for opening of tenders:
Date: 23/08/2018
Time: 12:00
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For Lot 1 - https://www.delta-esourcing.com/respond/76YPQM456E
For Lot 2 - https://www.delta-esourcing.com/respond/H6B343765H
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=321129757
VI.4) Procedures for review
VI.4.1) Review body:
University of Lincoln
Brayford Pool, Lincoln, LN6 7TS, United Kingdom
Tel. +44 1522886703
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for nay other means of communication) to applicants of the award decisions.
This notification will provide the information that tenderers are legally entitled to regarding the award decision. The standstill period provides times for unsuccessful tenderers to challenge the award decision before the contract is entered into. The public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 24/05/2018
Annex A
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
Lincoln Science and Innovation Park Limited
Boole Technology Centre, Lincoln, LN6 7DJ, United Kingdom
Email: enquiry@lincolnsciencepark.co.uk
Main Address: https://www.lincolnsciencepark.co.uk/
NUTS Code: UKF3
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
University of Lincoln
Brayford Pool, Lincoln, LN6 7TS, United Kingdom
Email: procurement@lincoln.ac.uk
Main Address: https://www.lincoln.ac.uk
NUTS Code: UKF3
I.2) Joint procurement:
The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Body governed by public law
I.5) Main activity:
Education
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Facilities Management Services
Reference number: 211 / 212
II.1.2) Main CPV code:
79993100 - Facilities management services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The University has completed the procurement of its Facilities Management Services for both Hard Services (Lot 1) and Soft Services (Lot 2).
The contract is primarily for use by the University of Lincoln but the Lincoln Science and Innovation Park (LSIP), a joint venture between the Lincolnshire Co-op and University of Lincoln, may also use it to appoint a Contractor to fulfil their requirements. Please note this is discretionary element and there is no guarantee of award of the LSIP requirements.
II.1.6) Information about lots
This contract is divided into lots: Yes
II.1.7) Total value of the procurement (excluding VAT)
Value: 25,300,000
Currency:GBP
II.2) Description (lot no. 1)
II.2.1) Title:Facilities Management Hard Services
Lot No:1
II.2.2) Additional CPV code(s):
71334000 - Mechanical and electrical engineering services.
50710000 - Repair and maintenance services of electrical and mechanical building installations.
71321000 - Engineering design services for mechanical and electrical installations for buildings.
45420000 - Joinery and carpentry installation work.
45310000 - Electrical installation work.
45259300 - Heating-plant repair and maintenance work.
45331000 - Heating, ventilation and air-conditioning installation work.
45331100 - Central-heating installation work.
45261920 - Roof maintenance work.
79993000 - Building and facilities management services.
45261320 - Guttering work.
79993100 - Facilities management services.
42160000 - Boiler installations.
45261900 - Roof repair and maintenance work.
50700000 - Repair and maintenance services of building installations.
50711000 - Repair and maintenance services of electrical building installations.
50712000 - Repair and maintenance services of mechanical building installations.
50720000 - Repair and maintenance services of central heating.
II.2.3) Place of performance
Nuts code:
UKF3 - Lincolnshire
Main site or place of performance:
Lincolnshire
II.2.4) Description of the procurement: The University has awarded a contract for Hard Facilities Management Services which encompasses a number of services including planned and reactive mechanical and electrical maintenance and building fabric maintenance.
II.2.5) Award criteria:
Quality criterion - Name: Mobilisation Plan / Weighting: 70
Quality criterion - Name: Managing Subcontractors / Weighting: 60
Quality criterion - Name: Performance Monitoring and Ensuring Quality / Weighting: 35
Quality criterion - Name: Collaborative Working / Weighting: 30
Quality criterion - Name: Resources / Weighting: 50
Quality criterion - Name: Management of the Service / Weighting: 60
Quality criterion - Name: Continuous Improvement / Weighting: 30
Quality criterion - Name: Development of People / Weighting: 35
Quality criterion - Name: Response to Critical Failure / Weighting: 55
Quality criterion - Name: Systems and Procedures / Weighting: 55
Quality criterion - Name: Statutory Compliance / Weighting: 50
Quality criterion - Name: Waste Management / Weighting: 30
Quality criterion - Name: Energy Management / Weighting: 40
Price - Weighting: 400
II.2.11) Information about options
Options: Yes
Description of these options:The contract will run for a period of 5 years commencing 01 August 2019. There is an option for the University to extend the Contract by two extension periods of two years each (taking the maximum contract period to a total of nine years).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
II.2) Description (lot no. 2)
II.2.1) Title:Facilities Management Soft Services
Lot No:2
II.2.2) Additional CPV code(s):
79993100 - Facilities management services.
90910000 - Cleaning services.
79710000 - Security services.
98341120 - Portering services.
64110000 - Postal services.
II.2.3) Place of performance
Nuts code:
UKF3 - Lincolnshire
Main site or place of performance:
Lincolnshire
II.2.4) Description of the procurement: The University has awarded a contract for Soft Facilities Management Services which encompasses a number of services including cleaning services, security services. porterage services, post room services and chauffeur services.
II.2.5) Award criteria:
Quality criterion - Name: Mobilisation Plan / Weighting: 80
Quality criterion - Name: Collaborative Working / Weighting: 35
Quality criterion - Name: Performance Monitoring / Weighting: 60
Quality criterion - Name: Management of the Service / Weighting: 60
Quality criterion - Name: Managing Events / Weighting: 40
Quality criterion - Name: Continuous Improvement / Weighting: 35
Quality criterion - Name: Development of Staff / Weighting: 60
Quality criterion - Name: Staff Response / Weighting: 80
Quality criterion - Name: Cleaning - Residential Accommodation / Weighting: 70
Quality criterion - Name: Recruitment of New Staff / Weighting: 40
Quality criterion - Name: Sustainability / Weighting: 40
Cost criterion - Name: Price / Weighting: 400
II.2.11) Information about options
Options: Yes
Description of these options:The contract will run for a period of 5 years commencing 01 August 2019. There will be an option for the University to extend the Contract by two extension periods of two years each (taking the maximum contract period to a total of nine years).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2018/S 99-226218
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: 211
Lot Number: 1
Title: Hard Facilities Management Services
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 26/04/2019
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Imtech Inviron Limited
3100 Park Street, Solihull Parkway, Birmingham Bsuiness Park, Birmingham, B37 7YN, United Kingdom
NUTS Code: UKF3
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 11,000,000
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Award Of Contract (No.2)
Contract No: 212
Lot Number: 2
Title: Soft Facilities Management Services
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 26/04/2019
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
SPS Security Limited
Neptune House, Neptune Street, Hull, HU3 2BP, United Kingdom
NUTS Code: UKF3
The contractor is an SME: Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 14,300,000
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=394054583
VI.4) Procedures for review
VI.4.1) Review body
University of Lincoln
Brayford Pool, Lincoln, LN6 7TS, United Kingdom
Tel. +44 1522886762
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: The Contracting Authority incorporated a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for nay other means of communication) to applicants of the award decisions.
This notification provided the information that tenderers were legally entitled to regarding the award decision. The standstill period provides times for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
Not Provided
VI.5) Date of dispatch of this notice: 01/05/2019
ANNEX A
I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
Lincoln Science and Innovation Park Limited
Boole Technology Centre, Lincoln, LN6 7DJ, United Kingdom
Email: enquiry@lincolnsciencepark.co.uk
Main Address: https://www.lincolnsciencepark.co.uk/
NUTS Code: UKF3