Stoke-on-Trent City Council: Purchase of Domiciliary Care Provision in Stoke-on-Trent

UK-Stoke-on-Trent: Social work services without accommodation.
Section I: Contracting Authority
      I.1) Name and addresses
             Stoke-on-Trent City Council
             Corporate Procurment, Civic Centre, Glebe Street,, Stoke-on-Trent, ST4 1HH, United Kingdom
             Tel. +44 1782231187, Email: kirsty.fairbanks@stoke.gov.uk
             Main Address: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities
             NUTS Code: UKG23
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/ to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Purchase of Domiciliary Care Provision in Stoke-on-Trent       
      Reference Number: PHASCS/2017/24
      II.1.2) Main CPV Code:
      85312000 - Social work services without accommodation.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Provision of Domiciliary Care Services to residents within Stoke-on-Trent.
There are two different lots available
1 - Guaranteed Hours,
2 - Ad-hoc Service Requirements Framework.

Bidders can choose to bid for either or both lots.       
      II.1.5) Estimated total value:
      Value excluding VAT: 7,500,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Domiciliary Care Provision Guarenteed Hours       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      98000000 - Other community, social and personal services.
      
      II.2.3) Place of performance:
      UKG23 Stoke-on-Trent
      
      II.2.4) Description of procurement: The allocation of care hours will be against the rank order based on the overall M.E.A.T score for each bidder. This will be apportioned based on bidders preferred hours of care delivery up until the 70% minimum guaranteed hours are allocated across the ranked bidders. The remaining 30% will then be allocated to the bidders in ranked order based upon bidder capacity.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 5,250,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Domiciliary Care Framework       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      98000000 - Other community, social and personal services.
      
      II.2.3) Place of performance:
      UKG23 Stoke-on-Trent
      
      II.2.4) Description of procurement: This is a framework for any additional work that cannot be met by the primary contract (Lot 1)
Work will be apportioned and allocated based on bidders ranked order following the M.E.A.T scores. Work will be allocated based on bidders capacity to meet the level of work available. For example, if the amount of hours of work is 400 care hours of demand, then bidder ranked 1 will be offered this work. If there capacity is only 200 hours, then bidder ranked 2 will be offered the remaining 200 and so on..
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,250,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract duration is for a 12 month period with options to extend by 3 further 12 month periods.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement:
Not Provided           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 21/12/2017 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 21/12/2017
         Time: 12:00
         Place:
         Stoke-on-Trent
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Please note this is an invitation to tender and all documents are available from the following portal:
https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=287829953
   VI.4) Procedures for review
   VI.4.1) Review body:
             Stoke-on-Trent City Council
       Corporate Procurement, Civic Centre, Glebe Street,, Stoke-on-Trent, ST4 1HH, United Kingdom
       Tel. +44 1782231187
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 14/11/2017

Annex A