Swindon Borough Council: Supported Housing for Individuals with a Mental Health Need

UK-Swindon: Social work services with accommodation.
Preliminary Questions
   This notice is for Prior information notice: No
   This notice is for Contract notice: Yes
   This notice is for Contract award notice: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       Swindon Borough Council
       Floor 1, Wat Tyler House West, Beckhampton Street, Swindon, SN1 2JG, United Kingdom
       Tel. +44 1793466704, Email: acockerell@swindon.gov.uk
       Contact: Abi Cockerell
       Main Address: www.swindon.gov.uk
       NUTS Code: UKK14
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .
I.3) Communication       
   The procurement documents are available for unrestricted and full direct access, free of charge, at:              
         https://www.supplyingthesouthwest.org.uk/
   Further information can be obtained from: the above mentioned address    
   Tenders or requests to participate must be sent:          
         to the abovementioned address

I.4) Type of the contracting authority    
   Regional or local authority
I.5) Main activity:    
   Housing and community amenities

Section II: Object

II.1) Scope of the procurement
   II.1.1) Title: Supported Housing for Individuals with a Mental Health Need          
         Reference number: AC1          
   II.1.2) Common Procurement Vocabulary:       
      85311000 - Social work services with accommodation.
   II.1.3) Type of contract: SERVICE

   II.1.4) Short description:
   To provide short term housing to people with a mental health need and support to develop life skills ready for independent living.

The contract is for an initial period of 4 years with 2 options to extend, each being 2 years.

The estimated budget is £220,000 PA, total value including all extensions is £1,760,000. This is based on the current funding model, however the source of funding for the exemption element may shift during the contract. As a result the contract value may increase to £330,000 PA, total contract value including extensions may increase to £2,530,000. If the source of funding were to shift, the benefit for the contractor would remain the same. All bids will be evaluated using the current budget of £220,000 PA.

All tender documents are available at www.supplyingthesouthwest.org.uk Reference: DN283125          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 2,530,000 - Currency : GBP
   II.1.6) Information about lots:
      This contract is divided into lots: Yes                
      If yes, tenders should be submitted for: All lots         
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots:       
      Lot 1: Up to 20 units of accommodation and support for single people with medium to high support needs. Staff support will be available 24 hours a day, seven days a week.
Lot 2: Up to 30 units of accommodation and support for single people with low to medium support needs. Staff support will be available during office hours as a minimum with support in evenings and weekends as desirable.

   II.2) Lot Description - 1    
   II.2.1) Title: Supported housing for individuals with a mental health need providing 24/7 support staff
         Lot Number: 1          
   II.2.2) Additional CPV code(s):       
      85311000 - Social work services with accommodation.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKK14 - Swindon
   II.2.4) Description of the procurement:       
      Swindon Borough Council is seeking to commission housing and support for around 50 individuals living in Swindon with a mental health need. The purpose of this service is to provide housing and support for individuals who cannot maintain independent living. The overall aim of this service is to provide service users with the skills and confidence needed to enable them to move on to and maintain independent living with little or no ongoing support.

This lot is for up to 20 units of accommodation based support for single people offering 24/7 staff cover.

The contract is for an initial period of 4 years with 2 options to extend, each being 2 years. The estimated budget is £104,000 per annum, with a total budget including all options for extension of £832,000.    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 1,196,000 - currency : GBP        
   II.2.7) Duration of the contract, framework agreement                    
      Duration in months - 48    
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information          
      Estimated value is £104,000 PA based on current funding, however the funding source for exemption element may shift during the contract, as a result value may increase to £156,000 PA.

If this changed in 2019, total contract value including extensions may increase to £1,196,000, however the benefit for the contractor would remain the same.

Bids will be evaluated using budget of £104,000 PA.    

   II.2) Lot Description - 2    
   II.2.1) Title: Supported housing for individuals with a mental health need providing support staff during office hours
         Lot Number: 2          
   II.2.2) Additional CPV code(s):       
      85311000 - Social work services with accommodation.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKK14 - Swindon
   II.2.4) Description of the procurement:       
      Swindon Borough Council is seeking to commission housing and support for around 50 individuals living in Swindon with a mental health need. The purpose of this service is to provide housing and support for individuals who cannot maintain independent living. The overall aim of this service is to provide service users with the skills and confidence needed to enable them to move on to and maintain independent living with little or no ongoing support.

This lot is for up to 30 units of accommodation and support for single people with low to medium support needs. Staff support will be available during office hours as a minimum with support in evenings and weekends as desirable.

The contract is for an initial period of 4 years with 2 options to extend, each being 2 years. The estimated budget is £116,000 per annum, with a total budget including all options for extension of £928,000.    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 1,334,000 - currency : GBP        
   II.2.7) Duration of the contract, framework agreement                    
      Duration in months - 48    
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information          
      Estimated value is £116,000 PA based on current funding, however the funding source for exemption element may shift during the contract, as a result value may increase to £174,000 PA.

If this changed in 2019, total contract value including extensions may increase to £1,334,000, however the benefit for the contractor would remain the same.

Bids will be evaluated using budget of £116,000 PA.        
   
Section III: Legal, Economic, Financial And Technical Information

III.1) Conditions for participation
   III.1.4) Objective rules and criteria for participation    
      List and brief description of rules and criteria:
         Price - 40%
Quality - 60% consisting of:
Buildings - 10%
Rent Levels - 5%
Staffing - 5%
Innovation - 5%
Evidencing Outcomes - 5%
Social Value - 5%
Implementation - 5%
Accessibility - 5%
Presentation: Supporting Vulnerable People - 5%
Interview Question: Partnership Working - 5%
Interview Question: Service User Involvement - 5%            

III.2) Conditions related to the contract
   III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
         Not Provided    
   III.2.2) Contract performance conditions          
      Not Provided        
      
Section IV: Procedure   

IV.1) Description   
   IV.1.1) Type of procedure              
         Open procedure                               
   IV.1.3) Information about a framework agreement or a dynamic purchasing system                
         The procurement involves the establishment of a framework agreement - NO                 
         In the case of framework agreements justification for any duration exceeding 4 years:                
            Not Provided    
   IV.1.6) Information about electronic auction
         An electronic auction will be used - Not Provided          
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - Not Provided
IV.2) Administrative information       
   IV.2.1) Previous publication concerning this procedure    
   Notice number in OJEU: Not Provided    
   IV.2.2) Time limit for receipt of expressions of interest          
         Date - 29/09/2017 Local Time - 12:00       
   IV.2.4) Languages in which tenders or requests to participate may be submitted:       
         English               

Section VI: Complementary Information       
VI.2) Information about electronic workflows                        
VI.3) Additional Information:       
   To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=271422719
GO-201784-PRO-10767189 TKR-201784-PRO-10767188              
VI.4) Procedures For Appeal
   VI.4.1) Body responsible for appeal procedures:
       Swindon Borough Council
       Euclid Street, Swindon, SN2 2JH, United Kingdom                
   VI.4.2) Body responsible for mediation procedures:
       Swindon Borough Council
       Swindon, United Kingdom       
   VI.4.3) Review procedure
      Precise information on deadline(s) for review procedures:                
         Not Provided       
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
       Swindon Borough Council
       Euclid Street, Swindon, SN2 2JH, United Kingdom       

VI.5) Date Of Dispatch Of This Notice: 04/08/2017