British Film Institute : BFI Digitisation, Restoration and Laboratory Services Framework

UK-London: Motion picture and video services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       British Film Institute
       21 Stephen Street, London, W1T 1LN, United Kingdom
       Tel. +44 2079574849, Email: stephen.adams@bfi.org.uk
       Contact: Stephen Adams
       Main Address: http://www.bfi.org.uk/, Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home
       NUTS Code: UKH23

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: BFI Digitisation, Restoration and Laboratory Services Framework            
      Reference number: 2016/133

      II.1.2) Main CPV code:
         92100000 - Motion picture and video services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The British Film Institute (BFI) aims to make its moving image collections available to audiences through the widest range of platforms and technologies. To help achieve these objectives the BFI intends to implement a framework agreement.

The requirements are for digitisation and restoration of archival content across all formats.

The BFI is seeking to augment the technical capacity within its Archive and Content departments.

      II.1.6) Information about lots
         This contract is divided into lots: Yes
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,200,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Scanning Services   
      Lot No:1

      II.2.2) Additional CPV code(s):
            92100000 - Motion picture and video services.


      II.2.3) Place of performance
      Nuts code:
      UKH23 - Hertfordshire
   
      Main site or place of performance:
      Hertfordshire
             

      II.2.4) Description of the procurement: The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The film collections encompass the entire history of film production, and include examples of an extremely wide range of formats and systems. While the BFI maintains considerable expertise and machinery to support and preserve these formats through duplication, this Tender seeks a greater range and capacity through commercial provision.

      II.2.5) Award criteria:
      Quality criterion - Name: Your Company Offering / Weighting: 40
      Quality criterion - Name: Location, Transportation and Security / Weighting: 15
      Quality criterion - Name: Quality Control / Weighting: 15
      Quality criterion - Name: Technical and Project Team / Weighting: 10
                  
      Cost criterion - Name: Pricing / Weighting: 15
      Cost criterion - Name: Added Value / Weighting: 5
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Video and Audio Services   
      Lot No:2

      II.2.2) Additional CPV code(s):
            92110000 - Motion picture and video tape production and related services.


      II.2.3) Place of performance
      Nuts code:
      UKH23 - Hertfordshire
   
      Main site or place of performance:
      Hertfordshire
             

      II.2.4) Description of the procurement: The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of UK audio visual heritage. It is universally accepted that content essentially ‘locked’ within obsolete tape-based audio and video recording systems are increasingly at risk due to the proprietary and commercially unsupported nature of the products used to create them over a period spanning many decades.
While the BFI and its partners maintain considerable expertise and machinery to support and preserve these formats through digitisation, it is clear that greater capacity through commercial provision will be required to facilitate an accelerated programme of large-scale digitisation for video and audio content to provide suitable digital file formats and associated metadata for long-term preservation.

      II.2.5) Award criteria:
      Quality criterion - Name: Your Company Offering / Weighting: 30
      Quality criterion - Name: Location, Transportation and Security / Weighting: 15
      Quality criterion - Name: Quality Control / Weighting: 10
      Quality criterion - Name: Documentation, Data and File Management / Weighting: 15
      Quality criterion - Name: Technical and Project Team / Weighting: 10
                  
      Cost criterion - Name: Pricing / Weighting: 15
      Cost criterion - Name: Added Value / Weighting: 5
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 3)
   

      II.2.1) Title:Photochemical Services   
      Lot No:3

      II.2.2) Additional CPV code(s):
            92100000 - Motion picture and video services.


      II.2.3) Place of performance
      Nuts code:
      UKH23 - Hertfordshire
   
      Main site or place of performance:
      Hertfordshire
             

      II.2.4) Description of the procurement: The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The film collections encompass the entire history of film production, and include examples of an extremely wide range of formats and systems. While the BFI maintains considerable expertise and machinery to support and preserve these formats through duplication, this Tender seeks a greater range and capacity through commercial provision.

      II.2.5) Award criteria:
      Quality criterion - Name: Your Company Offering / Weighting: 30
      Quality criterion - Name: Location, Transportation and Security / Weighting: 15
      Quality criterion - Name: Quality Control / Weighting: 15
      Quality criterion - Name: Documentation and Reporting / Weighting: 10
      Quality criterion - Name: Technical and Project Team / Weighting: 10
                  
      Cost criterion - Name: Pricing / Weighting: 15
      Cost criterion - Name: Added Value / Weighting: 5
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: 1    
   Title: Scanning Services

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/04/2017

      V.2.2) Information about tenders
         Number of tenders received: 21
         Number of tenders received from SMEs: 18 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 7          
         Number of tenders received from tenderers from non-EU Member States: 2          
         Number of tenders received by electronic means: 21

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: Yes
         
         Contractor (No.1)
             Dragon Digital Limited
             Pencoed Technology Park, Pencoed, Bridgend, CF35 5HZ, United Kingdom
             Internet address: http://www.dragondi.co.uk/
             NUTS Code: UKL17
            The contractor is an SME: Yes
         
         Contractor (No.2)
             L'immagine Ritrovata SRL
             Via Riva di Reno 72, Bologna, 40122, Italy
             Internet address: http://www.immagineritrovata.it/
             NUTS Code: ITH55
            The contractor is an SME: Yes
         
         Contractor (No.3)
             Haghefilm Digitaal B.V
             Willem Fenengastraat 39, Amstel Business Park, 1114 AH Amsterdam-Duivendrecht, Netherlands
             Internet address: https://www.haghefilm-digitaal.nl
             NUTS Code: NL329
            The contractor is an SME: Yes
         
         Contractor (No.4)
             Pinewood Shepperton Facilities Limited
             Pinewood Studios,, Pinewood Road, Iver Heath, Buckinghamshire, SL0 0NH, United Kingdom
             Internet address: http://www.pinewoodgroup.com/
             NUTS Code: UKJ1
            The contractor is an SME: No
         
         Contractor (No.5)
             R3store Studios Limited
             Unit 26, Poplar Business Park, 10 Prestons Road, London, E14 9RL, United Kingdom
             Internet address: https://r3storestudios.com/
             NUTS Code: UKI
            The contractor is an SME: Yes
         
         Contractor (No.6)
             Cineric Portugal LDA
             LXfactory, Edifício I ,Room 1.15c, Rua Rodrigues de Faria, 103, 1300 Lisboa, Portugal
             Internet address: http://www.cineric.pt/
             NUTS Code: PT17
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,500,000          
         Total value of the contract/lot: 1,500,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Expression of Interest will ONLY be accepted via the BFI's eProcurement Portal at https://in-tendhost.co.uk/bfi/aspx/Home
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=266173589

   VI.4) Procedures for review

      VI.4.1) Review body
          British Film Institute
          21 Stephen Street, London, W1T 1LN, United Kingdom
          Tel. +44 2079578987, Email: stephen.adams@bfi.org.uk
          Internet address: http://www.bfi.org.uk/

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 03/07/2017