British Film Institute : BFI London Film Festival Press & PR

UK-London: Public relations services.
Section I: Contracting Authority
      I.1) Name and addresses
             British Film Institute
             21 Stephen Street, London, W1T 1LN, United Kingdom
             Tel. +44 2079578987, Email: stephen.adams@bfi.org.uk
             Contact: Stephen Adams
             Main Address: http://www.bfi.org.uk/, Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Tenders/Current
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/bfi/aspx/Tenders/Current
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://in-tendhost.co.uk/bfi/aspx/Tenders/Current to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/bfi/aspx/Tenders/Current
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: BFI London Film Festival Press & PR       
      Reference Number: 2017/149
      II.1.2) Main CPV Code:
      79416000 - Public relations services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Due to the growth of the LFF in recent years the BFI is dividing the PR contract, for the first time, to accommodate the Festival’s broadened scope and remit. Agencies are invited to submit for one or both contracts and, alongside the requisite skill set and expertise, must demonstrate adequate resources and team delineation for either or both contracts accordingly.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,250,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Bidders may submit for either one or both lots

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Main Programme, Awards and Events       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      79416100 - Public relations management services.
      79416000 - Public relations services.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: The BFI London Film Festival (LFF) is Britain's leading film event and one of the world's best film festivals. It introduces the finest new British and international films to an expanding London and UK-wide audience and attracts significant international film industry participation. LFF is a compelling combination of red carpet glamour, friendly audiences and vibrant exchange. LFF provides an essential profiling opportunity for films seeking global success; promotes the careers of British and international filmmakers through its industry and awards programmes and positions London as the world’s leading creative city. The 2016 LFF screened 397 feature, documentary, shorts, animation and archive films, 6 LFF Connects events and 4 Screen Talks. The LFF welcomed more than 800 British and international filmmakers and catered for over 2000 Press and Industry delegates. The LFF’s annual Awards celebrates the film in Official Competition at the LFF, with categories for Best Film, Best First Feature, Best Documentary and Best Short Film. A BFI Fellowship is also awarded at this event, held on the last Saturday of the LFF.
Audience attendance for the 2016 60th edition was a record-breaker, up 18% on 2015, with the new temporary Embankment Garden Cinema contributing significantly to that growth.
The external PR agency will work alongside the BFI press office and Festival team to manage and deliver effective PR and publicity across all media platforms and incorporating consumer and trade media. The scope of work includes press and publicity relating to:
-LFF main programme, including the Strand Galas and Official and Competition.
-Screen Talks.
-LFF Connects.
-LFF Awards.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 700,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract is for a period of one (1) year, with an option to extend for up to a maximum of four (4) further years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Headline Gala & Special Presentation Media Management, Screen Talks and Luminous       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      79416000 - Public relations services.
      79416100 - Public relations management services.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: The BFI London Film Festival (LFF) is Britain's leading film event and one of the world's best film festivals. It introduces the finest new British and international films to an expanding London and UK-wide audience and attracts significant international film industry participation. LFF is a compelling combination of red carpet glamour, friendly audiences and vibrant exchange. LFF provides an essential profiling opportunity for films seeking global success; promotes the careers of British and international filmmakers through its industry and awards programmes and positions London as the world’s leading creative city. It is visited by 800 filmmakers, and caters for over 2000 Press and Industry delegates. Screen Talks are special events (approximately 6) that feature on stage interviews with a range of high profile LFF talent. LUMINOUS is the BFI’s major fundraising Gala event, raising funds for the BFI National Archive and held every 2 years on the eve of the LFF. The IWC Bursary, in association with the BFI will be awarded at LUMINOUS in 2017, and at an event hosted by IWC in alternate years.
Audience attendance for the 2016 60th edition was a record-breaker and 18% up on 2015, with the new temporary Embankment Garden Cinema contributing significantly to that growth.
The BFI is looking for external PR agency support to deliver effective media management and public relations for
•Headline Gala and Special Presentation screenings at Odeon Leicester Square, including Opening and Closing Night (approx 12 Headlines Galas, 4 Special Presentations in total)
•Screen Talks (that relate to the headline galas only approx.2-3)
•BFI’s LUMINOUS fundraising Gala
The successful agency will work alongside the BFI PR, social media and marketing teams and the Festival team to manage and deliver effective PR and publicity across all media platforms.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 550,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract is for a period of one (1) year, with an option to extend for up to a maximum of four (4) further years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 13/03/2017 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 13/03/2017
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: February 2022
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Expressions of Interest will be accepted via the BFI's tendering portal at https://in-tendhost.co.uk/bfi/aspx/Tenders/Current only. Expressions of Interest or requests for further information via email, post or over the phone will not be accepted. All requests for further information must be made via the correspondence function within the tendering portal.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=239295729
   VI.4) Procedures for review
   VI.4.1) Review body:
             British Film Institute
       21 Stephen Street, London, W1T 1LN, United Kingdom
       Tel. +44 2079578987, Email: stephen.adams@bfi.org.uk
       Internet address: http://www.bfi.org.uk/
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 10/02/2017

Annex A