Stoke-on-Trent City Council: Landscape Framework 2016 - 2020

UK-Stoke-on-Trent: Landscape gardening services.
Section I: Contracting Authority
      I.1) Name and addresses
             Stoke-on-Trent City Council
             Civic Centre, Glebe Street, Stoke-on-Trent, ST4 1HH, United Kingdom
             Email: debbie.cramphorn@stoke.gov.uk
             Main Address: https://www.stoke.gov.uk
             NUTS Code: UKG23
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Landscape Framework 2016 - 2020       
      Reference Number: PL2015/561*
      II.1.2) Main CPV Code:
      71421000 - Landscape gardening services.

      II.1.3) Type of contract: WORKS
      II.1.4) Short description: The purpose of the Landscape Framework is to establish a contract with up to six suitable contractors for each price category of landscape work for a period of four years. They will offer the best value service to the City Council and will be invited to bid for a variety of landscape improvement works that will be prepared by Stoke-on-Trent City Council.       
      II.1.5) Estimated total value:
      Value excluding VAT: 6,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Lot One - Lower value £0 - £150k       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      71421000 - Landscape gardening services.
      
      II.2.3) Place of performance:
      UKG23 Stoke-on-Trent
      
      II.2.4) Description of procurement: Works in either category may comprise any or all of the following:
•Site preparation including:
-earth moving, shaping, excavation and filling, capping, importation and distribution of soil, importation and incorporation of soil ameliorants and ground cultivation.
-weed treatment, weed burial, removal or protection of existing trees, transplantation of specified plants, clearance of undergrowth, grubbing up and removal of unwanted plants,
-clearance of fly tipped debris, other extraneous material, existing unwanted surfacing, removal of unwanted boundary treatment, old furniture, redundant drainage works, other equipment and concrete foundations etc.
•Setting out, preparation, supply and installation of flexible and/or hard surfacing including:
- bitumen macadam, concrete paving, small unit paving, composite granites and stone, natural stone, cobbles, in situ concrete, timber surfacing, plastic wood, rubberised safety surfacing, resin-bound surfacing, use of gravels, sand, compacted hard-cores, sports pitch surfaces, reinforcing material, temporary surfaces, deterrent paving, bespoke paving and other surfacing.
•Supply, preparation, fixing and treatment of standard items and bespoke items, including ordering the manufacture of special items where requested, such as:
- street furniture, signage, play equipment, sculptural features, timber buildings, boundary treatments, walls, steps, bollards, boardwalks, edges, rails, metal, timber, concrete and plastic wood constructions, fencing, drainage equipment, channels, water supply, water features, electricity supply, lighting features and other installations.
•The preparation of ground for planting, the supply and planting of trees, shrubs and herbaceous plants and protection thereof including:
- bulbs, corms, tubers, seed, herbaceous plants, shrubs and all sizes of nursery stock tree. Include supply and installation of staking, tying, watering, plant protection, pruning, mulching and other horticultural materials or methods to ensure successful, thriving soft-works projects.
•The preparation of the ground and the supply and installation of:
- turf, grass seed or other herbaceous seed mixes, including artificial grass or other decorative organic carpet.
•Maintenance of all or any of the above as a part of defects and establishment phases. To include maintenance of all hard and soft-works operations.
Landscape works may be required in any outdoor space, internal courtyard or area of public realm including schools, town centres, parks, public open space, derelict land, housing estates, sheltered housing areas, shopping areas, near to watercourses, highways, car parks etc.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Criterion 1 / Weighting: 400
                        
            Cost criterion - Name: Criterion 1 / Weighting: 600
                              
      II.2.6) Estimated value:
      Value excluding VAT: 6,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: This 4 year framework will operate as 1+1+1+1 year basis. The option to take up each year will determined each year .
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 4
            / Maximum number: 6       
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: This is an open tender being conducted on the e-tendering portal Bravo Solutions.
To receive the documents please follow the instructions below:-
This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.
The web address for Bravo Solution is www.iewm.bravosolution.co.uk/sotandstaffordshireauthoritiesInternet Explorer.lnk
You will have to register and follow the instructions below
Suppliers Instructions How to Tender
1. Register your company on the IEWM eTendering portal (this is only
required once)

- Browse to the eSourcing Portal: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities
- Click the "Click here to register" link
- Accept the terms and conditions and click "continue"
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep
this secure)

2. Responding to the tender
- Login to the portal with your username/password
- Click the "Open Access ITTs" link. (These are ITTs open to any registered
supplier)
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side
of the page.
- This will move the ITT into your "My ITTs" page. (This is a secure area
reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the
"Settings and Buyer Attachments" in the "Actions" box
-Click my response to see all other questions.

- You can now choose to "Reply" or "Reject" (please give a reason if rejecting)
- You can now use the 'Messages' function to communicate with the buyer
and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to
complete the ITT
- There may be a mixture of online & offline actions for you to perform (there
is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - eMail: help@bravosolution.co.uk       
II.2) Description Lot No. 2
      
      II.2.1) Title: Lot Two- High value £150k - £500k       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      71421000 - Landscape gardening services.
      
      II.2.3) Place of performance:
      UKG23 Stoke-on-Trent
      
      II.2.4) Description of procurement: Works in either category may comprise any or all of the following:
•Site preparation including:
-earth moving, shaping, excavation and filling, capping, importation and distribution of soil, importation and incorporation of soil ameliorants and ground cultivation.
-weed treatment, weed burial, removal or protection of existing trees, transplantation of specified plants, clearance of undergrowth, grubbing up and removal of unwanted plants,
-clearance of fly tipped debris, other extraneous material, existing unwanted surfacing, removal of unwanted boundary treatment, old furniture, redundant drainage works, other equipment and concrete foundations etc.
•Setting out, preparation, supply and installation of flexible and/or hard surfacing including:
- bitumen macadam, concrete paving, small unit paving, composite granites and stone, natural stone, cobbles, in situ concrete, timber surfacing, plastic wood, rubberised safety surfacing, resin-bound surfacing, use of gravels, sand, compacted hard-cores, sports pitch surfaces, reinforcing material, temporary surfaces, deterrent paving, bespoke paving and other surfacing.
•Supply, preparation, fixing and treatment of standard items and bespoke items, including ordering the manufacture of special items where requested, such as:
- street furniture, signage, play equipment, sculptural features, timber buildings, boundary treatments, walls, steps, bollards, boardwalks, edges, rails, metal, timber, concrete and plastic wood constructions, fencing, drainage equipment, channels, water supply, water features, electricity supply, lighting features and other installations.
•The preparation of ground for planting, the supply and planting of trees, shrubs and herbaceous plants and protection thereof including:
- bulbs, corms, tubers, seed, herbaceous plants, shrubs and all sizes of nursery stock tree. Include supply and installation of staking, tying, watering, plant protection, pruning, mulching and other horticultural materials or methods to ensure successful, thriving soft-works projects.
•The preparation of the ground and the supply and installation of:
- turf, grass seed or other herbaceous seed mixes, including artificial grass or other decorative organic carpet.
•Maintenance of all or any of the above as a part of defects and establishment phases. To include maintenance of all hard and soft-works operations.
Landscape works may be required in any outdoor space, internal courtyard or area of public realm including schools, town centres, parks, public open space, derelict land, housing estates, sheltered housing areas, shopping areas, near to watercourses, highways, car parks etc.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Criterion 1 / Weighting: 400
                        
            Cost criterion - Name: Criterion 1 / Weighting: 600
                              
      II.2.6) Estimated value:
      Value excluding VAT: 6,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: The framework will operate for 4 years on the basis of 1+1+1+1 years.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 4
            / Maximum number: 6       
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: This is an open tender being conducted on the e-tendering portal Bravo Solutions.
To receive the documents please follow the instructions below:-
This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.
The web address for Bravo Solution is www.iewm.bravosolution.co.uk/sotandstaffordshireauthoritiesInternet Explorer.lnk
You will have to register and follow the instructions below
Suppliers Instructions How to Tender
1. Register your company on the IEWM eTendering portal (this is only
required once)

- Browse to the eSourcing Portal: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities
- Click the "Click here to register" link
- Accept the terms and conditions and click "continue"
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep
this secure)

2. Responding to the tender
- Login to the portal with your username/password
- Click the "Open Access ITTs" link. (These are ITTs open to any registered
supplier)
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side
of the page.
- This will move the ITT into your "My ITTs" page. (This is a secure area
reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the
"Settings and Buyer Attachments" in the "Actions" box
-Click my response to see all other questions.

- You can now choose to "Reply" or "Reject" (please give a reason if rejecting)
- You can now use the 'Messages' function to communicate with the buyer
and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to
complete the ITT
- There may be a mixture of online & offline actions for you to perform (there
is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - eMail: help@bravosolution.co.uk       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As described in the tender documents    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure:Innovation partnership    
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 12           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: No.
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 30/08/2016 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 4 years
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=207736483
   VI.4) Procedures for review
   VI.4.1) Review body:
             Stoke-on-Trent City Council
       Corporate Procurement, City Director's Office,Civic Centre, Glebe Street,, Stoke-on-Trent, ST4 1HH, United Kingdom
       Tel. +44 1782232841
       Internet address: www.stoke.gov.uk
   VI.4.2) Body responsible for mediation procedures:
             Stoke-on-Trent City Council
          Corporate Procurement,city Director's Office, Civic Centre, Glebe Street,, Stoke-on-Trent, ST4 1HH, United Kingdom
          Tel. +44 1782232841
          Internet address: www.stoke.gov.uk
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Stoke-on-Trent City Council
       Corporate Procurement,City Director's Office,Civic Centre Glebe Street,, Stoke-on-Trent, ST4 1HH, United Kingdom
       Tel. +44 1782232841
   VI.5) Date Of Dispatch Of This Notice: 22/07/2016

Annex A